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Home My WebLink About062234-R2 - General - Contract - Cooperative Personnel Services dba CPS HR ConsultingCSC No.62234-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 13, 2026 Cooperative Personnel Services dba CPS HR CONSULTING Sandy MacDonald -Hopp, Chief Financial Officer Smacdonald-hopp@cpshr.us 2450 Del Paso Road, Suite 220 Sacramento, CA 95834 Re: Contract Renewal Notice City Secretary Contract No. 62234 (the "Contract") Renewal Term No.2: October 01, 2026 to September 30, 2027 The above referenced Contract with the City of Fort Worth expires on September 30, 2026 (the "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Eriw L. Erin Roden Purchasing Supervisor, MPA Erin.roden@fortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples. CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: Dianna Giordano (Sep 3, 2026 15:26:45 CDT) ame: Dianna Giordano Title: Assistant City Manager Date: 09/03/2026 AL RECOMMENDED: Y. ame: Kristen Smith itle: Human Resources Director o�pOnn RT yO9.10 TTEST: ==°e QaQaa�X6gab ame: Jannette Goodall itle: City Secretary VENDOR: CPS HR CONSULTING Date: Aug 19, 2026 Sandy Digitally signed by Sandy MacDonald -Hopp By: MacDonald -Hopp Date: 2026.08.19 08:52:23-0700' Name: Sandy MacDonald -Hopp, Title: Chief Financial Officer By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ly: arold Cates (Auo 19.206 18:48:18 CDT1 Harold Cates Human Resources Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Jordan P. Alvarez Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0709 Form 1295: 2024-1183 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Mayor and Texas Council Communication DATE: 08/27/24 M&C FILE NUMBER: M&C 24-0709 LOG NAME: 13P RFP24-0164CIVIL SERV FIRE / POLICE ENT / PROMO TEST HR CB SUBJECT (ALL) Authorize Execution of Non -Exclusive Agreements with Cooperative Personnel Services and Morris and McDaniel, Inc. for Civil Service Fire and Police Entry and Promotional Testing Services in a Combined Annual Amount Up to $275,000.00 for the First Year and Authorize Four One - Year Renewal Options for the Same Annual Amount for the Human Resources Department RECOMMENDATION: It is recommended that the City Council authorize the execution of non-exclusive agreements with Cooperative Personnel Services and Morris and McDaniel, Inc. for civil service fire and police entry and promotional testing services in a combined annual amount up to $275,000.00 for the first year and authorize four one-year renewal options for the same combined annual amount for the Human Resources Department. DISCUSSION: The Human Resources Department approached the Purchasing Division to secure agreements for civil service fire and police entry and promotional testing services. Staff issued a Request for Proposals (RFP) that consisted of a detailed scope of services. The RFP was advertised in the Fort Worth Star -Telegram on March 20, 2024, March 27, 2024, April 3, 2024 and April 10, 2024. The City received three (3) responses. An evaluation panel consisting of representatives from the Human Resources, Police, and Fire Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Vendor Evaluation Factors a b c d e Total Score Cooperative Personnel Services 21.25 20.63 8 17.5 20 87.38 Morris and McDaniel, Inc. 22.5 23.13 8.5 17.5 8.87 80.5 Industrial Organizational Solutions, Inc. 23.13 22.5 6.75 16.5 5.53 74.41 Best Value Criteria a. General Experience b. Qualifications and Experience with Texas Municipalities similar in size to the City of Fort Worth and general test writing experience c. Approach to perform services d. Ability to meet the City's needs and responsiveness to the City of Fort Worth e. Cost After evaluation, the panel concluded that Cooperative Personnel Services and Morris and McDaniel, Inc. present the best value for the City; therefore, the panel recommends that Council authorize non-exclusive agreements with these two vendors. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. FUNDING: The combined maximum annual amount allowed under the agreements will be $275,000.00; however, the actual amount used will be based on the needs of the department and the available budget. Funding is budgeted in the General & Operating Maintence category within the General Fund for the Human Resources Department. BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase off goods or services is from sources that have negligible subcontracting or supplier opportunities. AGREEMENT TERMS: Upon City Council approval, the agreements will begin on October 1, 2024, and will end one year from that date. RENEWAL OPTIONS: The agreements may be renewed for up to four (4) one-year renewal periods. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated in the General Fund. Prior to an expenditure being incurred, the Human Resources Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office b Reginald Zeno 8517 Jesica McEachern 5804 Originating Business Unit Head: Reginald Zeno 8517 Dianna Giordano 7783 Additional Information Contact: Jo Ann Gunn 8525 Charles Benson 8063 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: CPS -HR Subject of the Agreement: Provide city with Police Civil Service entry and promotional exam NA NA NA M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 NA If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. NA NA Effective Date: October 01, 2026, If different from the approval date. Expiration Date: September 30, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No 0 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. NA *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No O Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.