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Home My WebLink About056419-NR1 - General - Contract - Assima, Inc.CSC No. 56419-NR1 1 CITY OF FORT WORTH CONTRACT NON -RENEWAL NOTICE August 17, 2026 Assima, Inc. Attn: Legal Department 3348 Peachtree Road NE Suite 778 Atlanta, GA 30326 Re: Contract Non -Renewal Notice City Secretary Contract No. 56419 (the "Contract") Agreement Term: October 4, 2025 to October 3, 2026 The above referenced Contract with the City of Fort Worth expires on October 3, 2026 (the "Expiration Date"). This letter is the City's official notice of non -renewal of the contract. Please return this signed acknowledgement letter, acknowledging receipt of the Contract Non - Renewal Notice. Failure to provide a signed acknowledgment does not affect the non - renewal. If you have any questions concerning this Contract Non -Renewal Notice, please contact us at the email address listed below. Sincerely, City of Fort Worth IT Solutions I Finance I Contracts 100 Fort Worth Trail Fort Worth, TX, 76102 zz IT Finance Contractsgfortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Non -Renewal Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: Dianna Giordano (Seo 2.2026 16:0601 CDT1 Name: Dianna Giordano Title: Assistant City Manager Date: 09/02/2026 Assima, Inc.: By: Name: Title: Date: CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: Candaog Pagliara B�7 J . C'anrinra PA Iiara LSp 2n2 Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 21-0659 Approval Date: 09/14/202 1 Form 1295: 2021-781634 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Title: David Zellmer Sr. IT Solutions Manager City Secretary: QFF°p>°4a _.'/ ° Dada pFe 910 Ar* A °aaynEapo4 By: Name: Jannette Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Non -Renewal Page 2 of 2 9/16/2021 M&C Review Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA FORT DATE: 9/14/2021 REFERENCE **M&C 21- LOG 13P RFP 21-0108 FY 20 ERP UPK NO.: 0659 NAME: TRAINING REPLACEMENT ITS ADK CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize an Agreement for the Purchase of a Training Content Development System with Assima, Inc. for a First Year Cost of $105,000.00 and Authorize Unlimited One -Year Renewals for the Life of the Software in an Annual Amount of $70,000.00 for the Information Technology Solutions (ITS) Department RECOMMENDATION: It is recommended that the City Council authorize an agreement for the purchase of a Training Content Development System with Assima, Inc. for a first year cost of $105,000.00 and authorize unlimited one-year renewals for the Life of the Software in an annual amount of $70,000.00 for the Information Technology Solutions (ITS) Department DISCUSSION: The Information Technology Department (ITS) approached the Purchasing Division with the intent to establish an agreement to replace our current training content system. Currently, the City uses Oracle User Productivity Kit (UPK) as the training content system to provide training to employees. This system is now at the end of its life and becoming obsolete, therefore, the system needs replacement. Request for Proposal (RFP) 21-0108 was issued on April 14, 2021, and was advertised in the Fort Worth Star -Telegram for four (4) consecutive Wednesdays beginning on April 14, 2021, through May 5, 2021. Eight (8) vendors were solicited with seven (7) responses. All bids were evaluated based on who would be the best value to the City by a seven (7) person team consisting of representatives from the ITS and Human Resources (HR) Departments. Each bid was evaluated on the product description and its features, the implementation process and updates, and the training and support that will be provided. Once the initial evaluations had been completed, the three highest -scoring bidders were asked to demonstrate their products. After the demonstrations, those three were scored again, with Assima, Inc. being the highest -scoring bidder. Therefore, purchasing staff recommends awarding an agreement to Assima, Inc. The product, service, and price are determined to be fair and reasonable. The first year of the contract includes all costs associated with acquiring and implenting the software. The subsequent renewals include costs for the maintenance and support offered by the vendor for the life of the software. OFFICE OF BUSINESS DIVERSITY (OBD): A waiver of the goal for M/WBE subcontracting requirements is approved by the OBD, in accordance with the BDE Ordinance, because the applications of the purchase of goods or services is from sources where sub -contracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council's approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for an unlimited amount of renewals for the life of the software. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. apps.cfwnet.org/council_packet/mc_review.asp?I D=29207&counci ldate=9/14/2021 1/2 9/16/2021 M&C Review FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the ITS Capital Fund for the UPK Training Replacement project to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. BQN\\ O Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year Chartfield 2) ROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by Originating Department Head: Additional Information Contact: ATTACHMENTS Jay Chapa (5804) Valerie Washington (6192) Reginald Zeno (8517) Kevin Gunn (2015) Cynthia Garcia (8525) Ashley Kadva (2047) apps.cfwnet.org/council_packet/mc_review.asp?ID=29207&councildate=9/14/2021 2/2 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Assima, Inc. Subject of the Agreement: First Non -Renewal to CSC 56419 of Assima, Inc. M&C Approved by the Council? * Yes 21 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No ❑✓ If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. 56419-NR1 1 Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: October 3, 2026 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.