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HomeMy WebLinkAbout061995-A1R2 - General - Contract - H&H Concrete on Demand, Inc.CSC No. 61995-A1 R2 FIRST AMENDMENT AND SECOND RENEWAL TO CITY OF FORT WORTH CITY SECRETARY CONTRACT NO. 61995 This First Amendment and Second Renewal is entered into by and between the CITY OF FORT WORTH (hereafter "City"), and H&H Concrete on Demand, Inc. ("Vendor"). City and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on September 8, 2025, the Parties entered into City Secretary Contract No. 61995 for Volumetric mixer trucks and concrete/flowable fill ("Agreement"); WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement to replace exhibit B due to updated pricing; and WHEREAS, it is the collective desire of both City and Vendor to renew the Agreement, as amended, for an additional year term. NOW, THEREFORE, the Parties, acting herein by and through their duly authorized representatives, enter into the following agreement: 1. AMENDMENT TO AGREEMENT Exhibit B-1, which is attached hereto and incorporated herein, is made a part of this Agreement for all purposes, replacing the previous Exhibit B. 2. RENEWAL OF AGREEMENT The Agreement, as amended herein, is hereby renewed for its Second Renewal Term, beginning September 8, 2026 to September 7, 2027. 3. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 4. ELECTRONIC SIGNATURE This Amendment and Renewal may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. OFFICIAL RECORD CITY SECRETARY [SIGNATURE PAGE FOLLOWS] FT. WORTH, TX First Amendment and Second Renewal to Fort Worth City Secretary Contract No. 61995 Page 1 of 4 CITY OF FORT WORTH By: Dianna Giordano (Sep 8, 2026 08:41:06 CDT) Name: Jesica McEachern Title: Assistant City Manager Date: 09/08/2026 APPROVAL RECOMMENDED: K ¢% 7A. A, By: t; p,er Harde ep 2, 2026 `.:24:26 CDT) Name: Chris Harder Title: Water Director ATTEST: ao By: Name: Jannette Goodall Title: City Secretary H&H Concrete on Demand, Inc. By: Name: Kody Kaverkamp Title: Vice President CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: 'e99e t4 ossed Name: Regina Jones Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: 4 By: Name: Amarma Muhammad, Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0635 Date Approved: 8/13/2024 Form 1295 Certification No.: 2022-1178551 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 Responses EXHIBIT B Success: All data is valid! Services and Materials Volumetric Mixer Truck with Driver, Mon - Fri, 7:00 Success: All values provided Bid #1-1 Per Day 365 $ 825.00 $ 301,125.00 AM - 4:00 PM Volumetric Mixer Truck with Driver, After-hours Success: All values provided Bid #1-2 Per Day 300 $ 100.00 $ 30,000.00 Mon -Fri, Weekends, Holidays Success: All values provided Bid #1-3 Concrete 3,000 PSI (Class A) Cubic Yard 100 $ 195.00 $ 19,500.00 Success: All values provided Bid #1-4 Concrete 3,600 PSI (Class C) Cubic Yard 50 $ 200.00 $ 10,000.00 Success: All values provided Bid #1-5 Concrete 4,500 PSI (Class HES) Cubic Yard 50 $ 250.00 $ 12,500.00 Success: All values provided Bid #1-6 Concrete Base For Trench Repair Cubic Yard 25 $ 175.00 $ 4,375.00 Controlled Low Strength Material (Flowable Success: All values provided Bid #1-7 Cubic Yard 1500 $ 150.00 $ 225,000.00 Backfill) Success: All values provided Bid #1-8 Cement Sand Mix Cubic Yard 300 $ 150.00 $ 45,000.00 Delivery Fee, Flowable Fill, Mon - Fri, 7:00 AM - Success: All values provided Bid #1-9 Each 2000 $ 37.50 $ 75,000.00 4:00 PM Delivery Fee, Flowable Fill, After-hours, Mon -Fri, Success: All values provided Bid #1.10 Each 200 $ 750.00 $ 150,000.00 Weekends, Holidays $ 872,500.00 - $ 872,500.06 City of Fort Worth, Texas Mayor and Council Communication DATE: 08/13/24 M&C FILE NUMBER: M&C 24-0635 LOG NAME: 13P RFP 24-0178 VOLUMETRIC MIXER TRUCK SERVICES JF WATER SUBJECT (ALL) Authorize Agreement with H & H Concrete On Demand Inc. for Volumetric Mixer Trucks and Concrete/Flowable Fill Services in an Annual Amount Up to $2,500,000.00 for the Initial Term and Authorize Four One -Year Renewals Options in an Amount Up to $2,875,000.00 for the First Renewal, $3,306,250.00 for the Second Renewal, $3,802,188.00 for the Third Renewal, and $4,372,516.00 for the Fourth Renewal for the Water Department RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement with H & H Concrete On Demand Inc. for volumetric mixer trucks and concrete/flowable fill services in an annual amount up to $2,500,000.00 for the initial term and authorize four one-year renewals options in an amount up to $2,875,000.00 for the first renewal, $3,306,250.00 for the second renewal, $3,802,188.00 for the third renewal, and $4,372,516.00 for the fourth renewal for the Water Department. DISCUSSION: The Water Department approached the Purchasing Division to procure an agreement for labor, materials, parts, volumetric truck(s), and equipment necessary to perform concrete and flowable fill services at various locations around the City for street repairs. In order to procure these services, Purchasing staff issued Request for Proposals (RFP) No. 24-0188. The RFP consisted of detailed specifications describing the proposed responsibilities and service requirements. The bid was advertised in the Fort Worth Star -Telegram on April 17, 2024, April 24, 2024, May 1, 2024, May 8, 2024, and May 15, 2024. The City received four (4) responses. Upon review, David-Tehoungue Ltd Co and Massey Bros Concrete did not submit all the required documents in order for their proposals to be evaluated and were deemed nonresponsive. An evaluation panel consisting of representatives from the Water Department and Transportation & Public Works Department reviewed and scored the proposals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. No guarantee was made that a specific amount of services would be purchased. Bidder Evaluation Factors Rank a b c d Total Score H & H Concrete On Demand Inc. 18.5017.5020.6335.00M 91.63 1 Cornerstone Ontime Concrete, LLC15.5015.5015.6316.53M 63.16 2 Best Value Criteria: • a. Qualifications and Experience • b. Approach to perform services • c. Ability to meet the City's needs • d. Cost After evaluation, the panel concluded that H & H Concrete On Demand Inc. presented the best value to the City. Therefore, the panel recommends that the City Council authorize an agreement for volumetric mixer truck(s), concrete, and flowable fill services for street repairs with H & H Concrete On Demand Inc. Staff certifies that the recommended vendor met the proposal specifications. FUNDING: The maximum amount allowed under the agreement for the initial year will be $2,500,000.00; however, the actual amount used will be based on the needs of the department and available budget. Department Account Name Agreement Total Amount Water Water Street Repair $2,500,000.00 Funding is budgeted in the General Operating & Maintenance category in the Water & Sewer Fund for the Water Department. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one (1) year from that date. RENEWAL TERMS: The agreement may be renewed for four additional one-year terms. The spending authority for the renewal periods, if exercised, will be in an amount up to $2,875,000.00 for the first renewal, $3,306,250.00 for the second renewal, $3,802,188.00 for the third renewal, and $4,372,516.00 for the fourth renewal. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 Fernando Costa 6122 Originating Business Unit Head: Reginald Zeno 8517 Christopher Harder 5020 Additional Information Contact: Jo Ann Gunn 8525 Jesus Fernandez 6467 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: H&H Concrete on Demand, Inc. Subject of the Agreement: The purpose of the contract for volumetric mixer trucks and conci fill services. M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No ❑ If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 9-8-2026 If different from the approval date. Expiration Date: 9-7-2027 If applicable. Is a 1295 Form required? * Yes ❑ No 0 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No 0 Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.