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HomeMy WebLinkAboutContract 40982-R1 CITY SECRETARY CONTRACT NO. RENEWAL AGREEMENT FOR CITY SECRETARY CONTRACT NO. 40982 CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES This Renewal Agreement("Agreement")is made and entered into by and between the City of Fort Worth,Texas,a municipal corporation organized under the laws of the State of Texas("City"), acting by and through Fernando Costa, its duly authorized Assistant City Manager, and the Arts Council of Fort Worth&Tarrant County("Arts Council"),a nonprofit Texas corporation,acting by and through Jody Ulich, its duly authorized President. RECITALS The following statements are true and correct and form the basis of this Agreement: A. City and Arts Council previously entered into City Secretary Contract No.40982(the "Contract"), a contract for professional management services for Arts Council to manage the City's Public Art Program. The Contract commenced on October 5, 2010 and expired on September 30, 2011, subject to renewal for four, one-year renewal terms. B. The Contract provides that the renewal shall occur upon the Fort Worth City Council appropriating sufficient funds to pay for its obligations hereunder and upon Arts Council providing City with the proof of insurance in the amounts required under the Contract. City Council has appropriated the funding, and Arts Council has provided City with the requisite proof of insurance, and the parties wish to set forth herein that the renewal has been effected for the 2011-2012 contract term. C. The Contract provides that the parties will negotiate the Contract's budget amount each year. The parties have concluded those negotiations and wish to set forth herein the amount of the budget for the 201 1-2012 contract term. _ _- 0Ff i 1.- L t"'U y C 1 T Y S1r'CR TAR Y RENEWAL AGREEMENT FOR CSC NO. 40982 " t,•a �10f5 CONTRACT,FOR RRQF-ESSION4L,MANAGEMENT SERVICES AGREEMENT In consideration of the mutual covenants, promises, and obligations contained herein, the parties agree as follows: 1. The Contract is hereby renewed and extended for a one-year renewal term,commencing on October 1, 2011 and expiring on September 30, 2012. 2. Arts Council agrees to provide professional management services to City in the form of oversight and administrative services for City's Public Art Program,including provision of certain staff support services to the Fort Worth Art Commission. These services are described in detail in Exhibit "A,"the "City of Fort Worth PUBLIC ART PROGRAM FY 2012 Program Services" proposal submitted by Arts Council to City ("Program Services"). The same is attached and incorporated herein for all purposes by reference. In the event of a conflict between the terms of this Agreement and the terms of any part of the Program Services or the Contract,this Agreement shall control. Arts Council shall submit a semiannual expense and program services status reports to City in a format provided to Arts Council by City through the City's Transportation & Public Works Department. 3. The amount to be paid to Arts Council for all Fiscal Year 2011-2012 Program Services shall not exceed FOUR HUNDRED THIRTY-EIGHT THOUSAND NINE HUNDRED SEVENTY-EIGHT DOLLARS AND NO CENTS($438,978.00). City paid Arts Council $109,744.50 on November 22,2011 for Program Services previously rendered. City shall pay Arts Council the remaining$329,233.50 within thirty(30)days after the execution of this Agreement. All other terms and conditions of the Contract shall remain in full force and effect. RENEWAL AGREEMENT FOR CSC NO. 40982 Page 2 of 5 CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES IN WITNESS WHEREOF, the parties have executed this Agreement on this t b day of �.'! 2012. CITY OF FORT WORTH ARTS COUNCIL OF FORT WORTH AND TARRANT COUNTY, INC Fernando Costa Jody 1' h Assistant City Manager Presi ent APPROVED AS TO FORM AND LEGALITY: by: T& .Wallach Assistant City Attorney A ST: y�yy yt� hh�ltiYU.�Y i,l�l o °o 0 �5 SAC ty Secretary l a po U 0 0 0 0--� P¢ � Contract Authorization ¢ °oo o° d� M&C C-25337 �� �►00000p00° *" Date: December 6, 2011 a4 Ni, S RVNI:WAL AGRF,h:MI.NI FOR CSC No. 40982 P42 6f-5?-! CONTRACT FOR PROFF.SSIONAL MANAGEMENT SERVICES EXHIBIT A City of Fort Worth Public Art Program FY 2012 Program Services On September 12,2011,the Fort Worth Art Commission made a formal recommendation of the FY 2012 Fort Worth Public Art Annual Work Plan (attached). PROGRAM ADMINISTRATION Under the proposed Fiscal Year 2012 professional services agreement, the Arts Council of Fort Worth& Tarrant County will continue to administer the Fort Worth Public Art Program, including management of some 59 ongoing and new public art and design enhancement projects with combined budgets totaling over $8 million in accordance with the FY 2012 FWPA Annual Work Plan. In addition, the Arts Council will: (1) Implement our third mural project in collaboration with community partners in Council District 9 and select an Artist-in-Residence to develop designs for the PACS Graffiti Abatement program to implement with community volunteers; and, (2) Evaluate the first round of Community ID:Public Art in Neighborhoods projects and conduct public outreach sessions in preparation for the next round anticipated in FY 2013; (3) Work with DFWI on relocation of the Hats sculpture to make way for the JFK Tribute and plan a project for Paddock Park that commemorates the founding of Fort Worth; (4) Celebrate FWPA's 10th Anniversary with exhibitions,lectures,workshops,publications and the FWPA website (www.fwpublicart.org) and FWPA Enews; and, (5) Staff the Fort Worth Art Commission and support their FWPA Visioning Committee as they formulate program recommendations for the program's second decade. The Administrative Budget for Fiscal Year 2012 ($438,978) includes personnel and general administrative costs, as well as funds to support artist selection processes for new projects, certain collection management operating expenses, and public education and outreach programs. The Maintenance Budget for Fiscal Year 2012 ($50,800) will be used to maintain artwork in the collection,including cleaning and routine maintenance of some 36 artworks in the Fort Worth Public Art Collection. RENEWAL AGRFFMENF FOR CSC NO. 40982 Pagc 4 of 5 CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES Fort Worth Public Art FY 2012 Budget Summary �Ep12 Personnel $343,524 Operating $63,454 $406,978 Administrative Expenses Total Artist Selection Processes $18,000 Education&Outreach $14,000 $32,000 Programmatic Expenses Total M-6,975 GRAND T TAL (August 2,2011) RENFWAL AGRVEMI-;N"i FOR CSC NO. 40982 Page 5 of 5 CON7RAC7 FOR PROFESSIONAL MANAGEMENT SERVICES 0 z A 40 o o a) o a w x "a S 8 m 3 m c^ § m o f z v Z O w k °•n o N 'O H e mS N C O m m •$ N(O �. 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' Official site of the City of Fort Worth,Texas ,TH CITY COUNCIL AGENDA FORT WORR T COUNCIL ACTION: Approved on 12/6/2011 -Ordinance No. 20005-12-2011 DATE: 12/6/2011 REFERENCE C-25337 LOG NAME: 20MANAGEMENT OF THE NO.: 2012 PUBLIC ART PROGRAM CODE: C TYPE: NOW PUBLIC NO CONSENT HEARING: SUBJECT: Authorize Transfer of$489,778.00 from the Specially Funded Capital Project Fund to the General Fund for Management of the Fort Worth Public Art Program and Maintenance of the Public Art Collection, Authorize the Execution of a Professional Management Services Agreement with the Arts Council of Fort Worth and Tarrant County, Inc., in the Amount of $438,978.00 for Fiscal Year 2012 Management of the Public Art Program and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the transfer of$489,778.00 from the Specially Funded Capital Projects Fund to the General Fund for management of the Fort Worth Public Art Program and maintenance of the public art collection; 2. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the General Fund in the amount of$489,778.00; and 3. Authorize a renewal of a professional Management Services Agreement with the Arts Council of Fort Worth and Tarrant County, Inc., in the amount of$438,978.00 for management of the Fiscal Year 2012 Fort Worth Public Art Program for a period of one-year. DISCUSSION: Under the proposed Fiscal Year 2012 Professional Services Agreement, the Arts Council of Fort Worth and Tarrant County will continue to administer the Fort Worth Public Art Program (FWPA), including management of some 59 ongoing and new public art and design enhancement projects, with combined budgets totaling over$8 million in accordance with the Fiscal Year 2012 Fort Worth Public Art Annual Work Plan. The Administrative Budget for Fiscal Year 2012 ($438,978.00) includes personnel and general administrative costs, as well as funds to support artist selection processes for new projects, certain collection management operating expenses and public education and outreach programs. The Maintenance Budget for Fiscal Year 2012 ($50,800.00) will be used to maintain artwork in the collection, including cleaning and routine maintenance of up to 36 artworks in the Fort Worth Public Art Collection. This Maintenance Budget is held by the City of Fort Worth and accessed via contracts with conservators and other professionals, as needed. In addition to management of new public art projects and maintenance of the FWPA Collection, the Arts Council will do the following: (1) Implement a third mural project in collaboration with community partners in Council District 9 and select an Artist-in-Residence to develop designs for the Parks and Community Services (PACS) Graffiti Abatement program to implement with community volunteers, (2) Evaluate the first round of Community ID: Public Art in Neighborhoods projects and conduct public outreach sessions in preparation for the next round anticipated in Fiscal Year 2013, (3) Work with Downtown Fort Worth Inc. (DFWI) on relocation of the Hats sculpture to make way for the JFK Tribute and plan a project for Paddock Park that commemorates the founding of Fort Worth, (4) htti)://www.fortworthRov.oria/council packet/mc review.aso?ID=15977&councildate=12/6/._. 1/3/2012 M&C Review Page 2 of 2 Celebrate FWPA's tenth Anniversary with exhibitions, lectures, workshops, publications, the FWPA website (www.fwpublicart.org), and FWPA Enews and (5) Staff the Fort Worth Art Commission and support its FWPA Visioning Committee as it formulates program recommendations for the program's second decade. On July 11, 2011, the Fort Worth Art Commission set public hearings on the draft Fiscal Year 2012 Annual Work Plan for purposes of public comment, which was widely publicized through various print and electronic media, including the City of Fort Worth and Fort Worth Public Art web sites, as well as the Fort Worth Public Art Enews. The Fort Worth Art Commission held public hearings on August 8, 2011, and September 12, 2011. The Fiscal Year 2012 Annual Work Plan was formally recommended on September 12, 2011. On October 4, 2011, the City Council authorized the transfer of$973,483.58.00 from the Fiscal Year 2010-2011 Water and Sewer Cash-Funded Capital Projects Fund to the Specially Funded Capital Projects Fund for the Fort Worth Public Art Program in accordance with City Council policy established in Chapter 2, Article III, Division 2 of the City Code by M&C G-17406. As set forth in the Long Range Public Art Plan for the Water Fund (approved by City Council on May 9, 2006, by M&C G-15185), these funds are used for the administration of the public art program ($438,978.00), annual maintenance of the public art collection ($50,800.00), specific public art projects and initiatives outlined in the Fort Worth Public Art Fiscal Year 2012 Annual Work Plan, including two new Community ID: Public Art in Neighborhoods projects, a third Anti-Graffiti Mural Project, as well as a mural artist-in-residence for the PACS Graffiti Abatement Program ($383,706.00), and set aside for the Public Art Conservation Fund ($100,000.00). FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated of the General Fund. TO Fund/Account/Centers FROM Fund/Account/Centers 1 &2) GG01 472291 0901600 $489,778.00 1) C291 538070 201989990500 $489,778.00 2) GG01 539120 0901600 $489,778.00 3) GG01 539120 0901600 $438,978.00 Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Douglas W. Wiersig (7801) Additional Information Contact: Martha Peters (298-3025) ATTACHMENTS 20MANAGEMENT 2012 PUBLIC ART PROGRAM A012.doc FY2011-12 FWPA Mgt Budget (8-2-11).pdf http://www.fortworth2ov.ory/council packet/mc review.asp?ID=15977&councildate=12/6/... 1/3/2012