HomeMy WebLinkAbout065793 - General - Contract - Texas Department of Transportation (TxDOT)Docusign Envelope ID: 95C8C27C-061D-81AD-839D-D4631D26E049
CSC # 65793
TEXAS DEPARTMENT OF TRANSPORTATION
REIMBURSABLE GRANT AGREEMENT
FOR ROUTINE AIRPORT MAINTENANCE PROGRAM
(State Assisted Airport Routine Maintenance)
TxDOT Project ID: M2702SPNK
Part I - Identification of the Project
TO: The City of Fort Worth, Texas
FROM: The State of Texas, acting through the Texas Department of Transportation
The Texas Department of Transportation (department) is authorized under Texas Transportation Code,
Chapter 21, and Chapter 22, to assist in the development and maintenance of airports in the state.
This Reimbursable Grant Agreement is made between the Texas Department of Transportation,
(hereinafter referred to as the "State"), on behalf of the State of Texas, and the City of Fort Worth,
Texas, (hereinafter referred to as the "Sponsor").
This Reimbursable Grant Agreement is entered into between the State and Sponsor shown above, under
the authority granted and in compliance with the provisions of the Transportation Code Chapter 21.
"Infrastructure preservation" shall mean work directly supporting aeronautical activity on the airfield,
terminals, control towers, sponsor -owned hangars, runways, taxiways, and aprons, including but not
limited to crack sealing, seal coating, pavement marking, and minor asphalt or concrete patching,
including ancillary activities.
"Airport safety activities" shall mean the direct maintenance, repair, or replacement of items and
systems principally intended for aviation safety. This includes, but is not limited to, airfield lighting
systems, airfield guidance signs, wind indicators, and runway obstruction removal.
The scope of service for this project is for infrastructure preservation and airport safety activities at the
FORT WORTH - FORT WORTH SPINKS Airport.
Pursuant to the terms and conditions set forth in the RAMP Grant Agreement, reimbursement of
expenses is strictly limited to those costs that are directly associated with eligible infrastructure
preservation, airport safety activities, and exclusions stated in this RAMP Grant Agreement. Refer to
Part III of this RAMP Grant agreement for additional requirements applicable to certain equipment.
OFFICIAL RECORD
CITY SECRETARY
M2702SPNK FT. WORTH, TX Page 1 of 13
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Ineligible Costs: For the avoidance of doubt, the following costs are expressly ineligible for
reimbursement under this program: a) All routine operational expenses, including but not limited to
salaries, rent, utilities, fuel, and insurance; b) Groundskeeping services, including mowing; c) Force
account work performed by the Sponsor's own employees; and d) Any expense not directly attributable
to pre -approved infrastructure preservation and airport safety activities.
The exception to this exclusion applies to Airport Operations Counting Systems and Automated
Weather Observing Systems (AWOS), including eligible maintenance, repair, subscription,
certification, and connectivity costs. Such expenses are eligible for reimbursement under this Grant
when adequately documented and otherwise compliant with program requirements.
By submitting a reimbursement request, the Sponsor affirms and certifies that all applicable provisions
of the RAMP Grant Agreement have been satisfied. Furthermore, the Sponsor attests that the scope of
work described in the reimbursement submission is intended exclusively to supplement infrastructure
preservation and airport safety activities and does not constitute, support, or subsidize airport
operational functions. This certification is made in accordance with applicable state funding regulations
and the eligibility criteria enumerated in the scope of service.
Part II - Offer of Financial Assistance
1. For the purposes of this Reimbursable Grant Agreement, the annual routine airport
maintenance project cost is estimated to be $111,111.11 (Amount A).
State financial assistance granted will be used solely and exclusively for infrastructure
preservation and airport safety activities, and airport operations counting systems as approved
by the State. State financial assistance will be for ninety percent (90%) of the eligible project
costs for this project or a maximum of $100,000.00 (Amount B), whichever is less, per fiscal
year and subject to availability of state appropriations.
The Sponsor's share of project costs will be for ten percent (10%) of the eligible project costs
(Amount C).
This Reimbursable Grant Agreement provides for reimbursement of costs that have already
been incurred by the Sponsor, work is complete and/or goods and materials have been
provided to the Sponsor and all contractors, subcontractors, and/or vendors will have been paid
before a request for reimbursement is submitted to the State.
Unused funds are non -transferable to any other Sponsor, city, county, or airport and shall not
be carried over to the subsequent fiscal year.
Scope of Services of this Reimbursable Grant Agreement, may be amended, subject to
availability of state funds, to include additional approved airport maintenance work. Scope
amendments require submittal of an Amended Scope of Services
Only work items as described in Scope of Services of this Reimbursable Grant
Agreement are reimbursable under this Reimbursable Grant Agreement.
All goods and/or materials procured, and all work and/or services performed, shall occur
subsequent to the execution of this Reimbursable Grant Agreement and on, or before, the last
day of the State's fiscal year, August 31st.
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2. Work, services, goods, and/or materials rendered or paid for by the Sponsor prior to the
execution of this Reimbursable Grant Agreement shall not be eligible for reimbursement. This
Reimbursable Grant Agreement shall be deemed executed upon the affixation of signatures by
all parties involved. The date of the final signature shall be recognized as the official
Reimbursable Grant Agreement execution date.
3. Scope of Services may be accomplished by State contracts or through local contracts of the
Sponsor as determined appropriate by the State. All locally contracted work must be approved
by the State for scope and cost reasonableness prior to work commencement. Cost
reasonableness will be determined by comparison to historical costs for similar work,
independent cost estimates, or other methods deemed appropriate by the State.
4. This Reimbursable Grant Agreement shall terminate upon completion of the scope of services,
exhaustion of funds, or on the last day of the fiscal year.
5. The State retains the right to obtain an audit as may be required by state regulations; the State
Auditor may conduct an audit or investigation of any entity receiving funds from TxDOT
directly under this contract or indirectly through a subcontract under this contract. Acceptance
of funds directly under this contract or indirectly through a subcontract under this contract acts
as acceptance of the authority of the State Auditor, under the direction of the legislative audit
committee, to conduct an audit or investigation in connection with those funds. An entity that
is the subject of an audit or investigation must provide the state auditor with access to any
information the state auditor considers relevant to the investigation or audit.
Part III Additional Requirements for Certain Equipment
Certain purchase, installation, and subscription costs for eligible air traffic and operations
monitoring equipment ("Equipment") are reimbursable as provided in this Part.
2. For eligible Equipment, the State will reimburse 90% of the initial cost to purchase and install,
and 90% of the annual subscription fee for subsequent years.
Eligibility Requirements
The Equipment must include the following items, at a minimum;
Triangulation
2. Noise abatement
Aircraft tracking data for 30 days
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4. Identification of pavement utilization by airplane design group for the entire
airport
5. Equal effectiveness at both towered and non -towered airports
6. Tracking of military and government aircraft, including FAA blocked aircraft
b. In order for costs to be eligible for RAMP reimbursement:
1. To be eligible for reimbursement of the annual subscription fee after the first
year, the Sponsor must participate in the Routine Airport Maintenance
Program, have an executed Reimbursable Grant Agreement for that year, and
comply with all Reimbursable Grant Agreement requirements.
The State may conduct on -site or off -site monitoring reviews of the Equipment any
years Sponsor seeks reimbursement of subscription costs. The Sponsor shall fully
cooperate with the State and provide any required documentation. The Sponsor shall
grant full access to the Equipment to the State or its authorized designee for the
purpose of determining compliance, including, but not limited to:
1. whether the Equipment, and its operation and maintenance, are consistent with
the requirements set forth in the Reimbursable Grant Agreement and any
subsequent amendments;
2. whether the Sponsor is making timely progress with installation of the
Equipment, and whether its management, financial management and control
systems, procurement systems and methods, and overall performance are in
conformance with the requirements set forth in the Reimbursable Grant
Agreement and any subsequent amendments, and are fully and accurately
reflected in reports submitted to the State.
d. Failure to maintain compliance with these requirements may result in the Sponsor
having to repay grant funds to the State.
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4. For any lighting system installation, replacement, modification, relocation, or adjustment that
requires an FAA flight check, all associated work must be completed, commissioned, and
placed into operational service within the same Grant fiscal year to be eligible for
reimbursement.
If the required FAA flight check is not completed, does not receive a passing determination,
or is completed after the end of the Grant fiscal year, all costs associated with the lighting
system project, including but not limited to materials, equipment, labor, installation,
modification, relocation, adjustment, and flight check expenses, shall be expressly ineligible
for reimbursement under this Grant.
FAA flight check costs are eligible for reimbursement only when the associated lighting
system installation, replacement, modification, relocation, or adjustment was funded and
reimbursed under this RAMP Grant. Flight checks performed for any other purpose, project,
or funding source are ineligible for reimbursement under this Grant.
Part IV - Sponsor Responsibilities
In accepting this Reimbursable Grant Agreement, if applicable, the Sponsor guarantees that:
it will, in the operation of the facility, comply with all applicable state and federal
laws, rules, regulations, procedures, covenants and assurances required by the State in
connection with this Reimbursable Grant Agreement; and
b. the Airport or navigational facility which is the subject of this Reimbursable Grant
Agreement shall be controlled by the Sponsor for a period of at least 20 years; and
consistent with safety and security requirements, it shall make the airport or air
navigational facility available to all types, kinds, and classes of aeronautical use
without discrimination between such types, kinds and classes and shall provide
adequate public access during the period of this Reimbursable Grant Agreement; and
d. all funds used for safety related asset maintenance will require the asset to remain in
the possession and ownership of the Sponsor for a period of at least 20 years, or the
expected life span of the item; and
e. it shall not grant or permit anyone to exercise an exclusive right for the conduct of
aeronautical activity on or about an airport landing area. Aeronautical activities
include, but are not limited to scheduled airline flights, charter flights, flight
instruction, aircraft sales, rental and repair, sale of aviation petroleum products and
aerial applications. The landing area consists of runways or landing strips taxiways,
parking aprons, roads, airport lighting, and navigational aids; and
f. through the fence access shall be reviewed and approved by the State; and
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g. it shall not permit non -aeronautical use of airport facilities, unless noted on an
approved Airport Layout Plan, without prior approval of the State/FAA. This includes
but is not limited to: the process of land disposal, any changes to the aeronautical or
non -aeronautical land uses of the airport, land's deeded use from non -aeronautical to
aeronautical, requests of concurrent use of land, interim use of land, approval of a
release from obligations from the State/FAA, any of which will require 18 months, or
longer; and
h. the Sponsor shall submit to the State annual statements of airport revenues and
expenses when requested; and
i. all fees collected for the use of the airport shall be reasonable and nondiscriminatory.
The proceeds from such fees shall be used solely for the development, operation and
maintenance of the airport or navigational facility; and
j. an Airport Fund shall be established by resolution, order, or ordinance in the treasury
of the Sponsor, or evidence of the prior creation of an existing airport fund or a
properly executed copy of the resolution, order, or ordinance creating such a fund,
shall be submitted to the State. The fund may be an account as part of another fund
but must be accounted for in such a manner that all revenues, expenses, retained
earnings, and balances in the account are discernible from other types of monies
identified in the fund as a whole. All fees, charges, rents, and money from any source
derived from airport operations must be deposited in the Airport Fund and shall not
be diverted to the general revenue fund or any other revenue fund of the Sponsor. All
expenditures from the Airport Fund shall be solely for airport purposes. Sponsor shall
be ineligible for a subsequent grant or loan by the State unless, prior to such
subsequent approval of a grant or loan, Sponsor has complied with the requirements
of this subparagraph; and
k. the Sponsor shall operate runway lighting at least at low intensity from sunset to
sunrise; and
1. insofar as it is reasonable and within its power, Sponsor shall adopt and enforce
zoning regulations to restrict the height of structures and use of land adjacent to or in
the immediate vicinity of the airport to heights and activities compatible with normal
airport operations as provided in Tex. Loc. Govt. Code Ann. Sections 241.001 et seq.
(Vernon and Vernon Supp.). Sponsor shall also acquire and retain aviation easements
or other property interests in or rights to use of land or airspace unless Sponsor can
show that acquisition and retention of such interest will be impractical or will result in
undue hardship to Sponsor. Sponsor shall be ineligible for a subsequent grant or loan
by the State unless Sponsor has, prior to subsequent approval of a grant or loan,
adopted and passed an airport hazard zoning ordinance or order approved by the
State; and
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m. no Small Capital Improvement Project shall be initiated without the express guidance
and prior written approval of the Texas Department of Transportation's Aviation
Division. The Sponsor hereby acknowledges and agrees that failure to obtain such
pre -approval shall constitute a breach of this RAMP Grant Agreement and shall result
in the Sponsor's forfeiture of eligibility for reimbursement of any costs or expenses
incurred in connection with the unauthorized project.
2. The Sponsor, to the extent of its legal authority to do so, shall save harmless the State, the
State's agents, employees or contractors from all claims and liability due to activities of the
Sponsor, the Sponsor's agents or employees performed under this Reimbursable Grant
Agreement. The Sponsor, to the extent of its legal authority to do so, shall also save harmless
the State, the State's agents, employees or contractors from any and all expenses, including
attorney fees which might be incurred by the State in litigation or otherwise resisting claim or
liabilities which might be imposed on the State as the result of those activities by the Sponsor,
the Sponsor's agents or employees.
The Sponsor's acceptance of this offer and ratification and adoption of this Reimbursable
Grant Agreement shall be evidenced by execution of this Reimbursable Grant Agreement by
the Sponsor. The Reimbursable Grant Agreement shall comprise a contract, constituting the
obligations and rights of the State and the Sponsor with respect to the accomplishment of the
project and the operation and maintenance of the airport.
If it becomes unreasonable or impractical to complete the project, the State may void this
Reimbursable Grant Agreement and release the Sponsor from any further obligation of project
costs.
4. Upon entering into this Reimbursable Grant Agreement, Sponsor agrees to name an individual,
as the Sponsor's Authorized Representative, who shall be the State's contact with regard to this
project. The Representative shall receive all correspondence and documents associated with
this Reimbursable Grant Agreement and shall make or shall acquire approvals and
disapprovals for this Reimbursable Grant Agreement as required on behalf of the Sponsor, and
coordinate schedule for work items as required.
By the acceptance of grant funds for the maintenance of eligible airport buildings, the Sponsor
certifies that the buildings are owned by the Sponsor. The buildings may be leased but if the
lease agreement specifies that the lessee is responsible for the upkeep and repairs of the
building no state funds shall be used for that purpose.
6. Sponsor shall request reimbursement of eligible project costs on forms provided by the State.
All reimbursement requests are required to include a copy of the invoices for the materials or
services and proof of payment. The reimbursement request will be submitted no more than
once a month.
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7. The Sponsor's acceptance of this Reimbursable Grant Agreement shall comprise a
Reimbursable Grant Agreement, as provided by the Transportation Code, Chapter 21,
constituting the contractual obligations and rights of the State of Texas and the Sponsor with
respect to the accomplishment of the airport maintenance and compliance with the assurances
and conditions as provided. Such Reimbursable Grant Agreement shall become effective upon
the State's written Notice to Proceed issued following execution of this Reimbursable Grant
Agreement.
PART V - Amendments
This Reimbursable Grant Agreement may require an amendment to the scope of services if
work contracted by TxDOT is required.
In the event an amendment is required, all parties will agree to the terms specified in the
amended Reimbursable Grant Agreement and the following terms apply:
1. The amended Reimbursable Grant Agreement shall be executed prior to work related to the
amended scope is provided.
2. Sponsor, by accepting this Reimbursable Grant Agreement certifies and, upon request, shall
furnish proof to the State that it has sufficient funds to meet its share of the costs. The Sponsor
grants to the State the right to audit any books and records of the Sponsor to verify expended
funds.
3. Upon execution of this Reimbursable Grant Agreement and written demand by the State, the
Sponsor's financial obligation (Amount C) shall be due in cash and payable in full to the State.
State may request the Sponsor's financial obligation in partial payments. Should the Sponsor
fail to pay their obligation, either in whole or in part, within 30 days of written demand, the
State may exercise its rights under Paragraph V-3. Likewise, should the State be unwilling or
unable to pay its obligation in a timely manner, the failure to pay shall be considered a breach
and the Sponsor may exercise any rights and remedies it has at law or equity.
a. Services will not be accomplished by the State until receipt of Sponsor's share of
project costs.
4. If additional funds are required after the work is complete to fund the Sponsor's share, the
State shall request funds from Sponsor at the financial closure of the project.
5. The State shall reimburse or credit the Sponsor, at the financial closure of the project, any
excess funds provided by the Sponsor which exceed Sponsor's share (Amount C).
PART VI- Recitals
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This Reimbursable Grant Agreement is executed for the sole benefit of the contracting parties
and is not intended or executed for the direct or incidental benefit of any third party.
2. It is the intent of this Reimbursable Grant Agreement to not supplant local funds normally
utilized for airport maintenance, and that any state financial assistance offered under this
Reimbursable Grant Agreement be in addition to those local funds normally dedicated for
airport maintenance.
3. This Reimbursable Grant Agreement is subject to the applicable provisions of the
Transportation Code, Chapters 21 and 22, and the Airport Zoning Act, Tex. Loc. Govt. Code
Ann. Sections 241.001 et seq. (Vernon and Vernon Supp.). Failure to comply with the terms of
this Reimbursable Grant Agreement or with the rules and statutes shall be considered a breach
of this contract and will allow the State to pursue the remedies for breach as stated below.
a. Of primary importance to the State is compliance with the terms and conditions of
this Reimbursable Grant Agreement. If, however, after all reasonable attempts to
require compliance have failed, the State finds that the Sponsor is unwilling and/or
unable to comply with any of the terms of this Reimbursable Grant Agreement, the
State, may pursue any of the following remedies: (1) require a refund of any financial
assistance money expended pursuant to this Reimbursable Grant Agreement, (2)
deny Sponsor's future requests for aid, (3) request the Attorney General to bring suit
seeking reimbursement of any financial assistance money expended on the project
pursuant to this Reimbursable Grant Agreement, provided however, these remedies
shall not limit the State's authority to enforce its rules, regulations or orders as
otherwise provided by law, (4) declare this Reimbursable Grant Agreement null and
void, or (5) any other remedy available at law or in equity.
b. Venue for resolution by a court of competent jurisdiction of any dispute arising under
the terms of this Reimbursable Grant Agreement, or for enforcement of any of the
provisions of this Reimbursable Grant Agreement, is specifically set by Grant of the
parties in Travis County, Texas.
4. The State reserves the right to amend or withdraw this Reimbursable Grant Agreement at any
time prior to acceptance by the Sponsor. The acceptance period cannot be greater than 30 days
after issuance unless extended by the State.
5. This Reimbursable Grant Agreement constitutes the full and total understanding of the parties
concerning their rights and responsibilities in regard to this project and shall not be modified,
amended, rescinded or revoked unless such modification, amendment, rescission or revocation
is agreed to by both parties in writing and executed by both parties.
6. All commitments by the Sponsor and the State are subject to constitutional and statutory
limitations and restrictions binding upon the Sponsor and the State (including Sections 5 and 7
of Article 11 of the Texas Constitution, if applicable) and to the availability of funds which
lawfully may be applied.
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Part VII - Acceptances
Acceptance of the Sponsor
The City of Fort Worth, Texas, does ratify and adopt all statements, representations, warranties,
covenants, agreements, and all terms and conditions of this Reimbursable Grant Agreement.
Acceptance of the Sponsor executed this
day of September , 20 26 .
The City of Fort Worth, Texas
/ `� `� (Sponsor)
VQ&� �-"Y"-�
Valerie Washington (Sep 4, 2026 08:39:22 CDT)
(Sponsor Signature)
Assistant City Manager
(Sponsor Title)
09/04/2026
(Date)
Additional Sponsor Signature (If Applicable)
(Sponsor Signature)
(Sponsor Title)
(Date)
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Acceptance of the State
Executed by and approved for the Texas Transportation Commission for the purpose and effect of
activating and/or carrying out the orders, established policies or work programs and grants heretofore
approved and authorized by the Texas Transportation Commission.
State of Texas
Texas Department of Transportation
DocuSigned by:
(Signature)
Dan Harmon
(Typed Name)
Director, Aviation Division
(Title)
9/4/2026
(Date)
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Certification of State Single Audit Requirements
I Valerie Washington
(Designated Representative)
do certify that the City of Fort Worth will comply with all requirements of the State of Texas Single
Audit Act if the City of Fort Worth spends or receives more than the threshold amount in any grant
funding sources during the most recently audited fiscal year. And in following those requirements, the
City of Fort Worth will submit the report to the audit division of the Texas Department of
Transportation. If your entity did not meet the threshold in grant receivables or expenditures, please
submit a letter indicating that your entity is not required to have a State Single Audit performed for the
most recent audited fiscal year.
City of Fort Worth
(Sponsor)
Valerie Washington (Sep 4, 2026 08:39:22 CDT)
(Sponsor Signature)
Assistant City Manager
(Sponsor Title)
09/04/2026
(Date)
Additional Sponsor Signature (IfApplicable)
(Sponsor Signature)
(Sponsor Title)
(Date)
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Designation of Sponsor's Authorized Representative
TxDOT Project ID: M2702SPNK
The City of Fort Worth designates,
Sasha Kane, Grants Manager
(Name, Title)
as the Sponsor's authorized representative, who shall receive all correspondence and documents
associated with this Reimbursable Grant Agreement and who shall make or shall acquire approvals and
disapprovals for this Reimbursable Grant Agreement as required on behalf of the Sponsor.
Designated Representative Information:
Physical Mailing Address:201 American Concourse, Ste 330, Fort Worth, Texas 76106
Phone Number: 817-392-5404
Email address: sasha.kane@fortworthtexas.gov
The City of Fort Worth, Texas
(Sponsor)
✓a/kW -
Valerie Washington (Sep 4, 2026 08:39:22 CDT)
(Sponsor Signature)
Assistant City Manager
(Sponsor Title)
09/04/2026
(Date)
Additional Sponsor Signature (If Applicable)
(Sponsor Signature)
(Sponsor Title)
(Date)
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APPROVAL RECOMMENDED:
ATTEST:
�Foer°°a
�s°d
Roger M. Venables
Jannette Goodall
Aviation Systems Director
City Secretary
Contract Compliance Manager:
By signing, I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
Sasha Kane
Grants Manager
Approved as to Form and Legality:
Candace Pagliara (Sep 3,'126 10:33:12 CDT)
Candace Pagliara
Assistant City Attorney
M&C:26-0620
Date:08/11/26
Form 1295:N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Docusign Envelope ID: 95C8C27C-061D-81AD-839D-D4631D26E049
FORT WORTH
Routing and Transmittal Slip
Aviation Department
DOCUMENT TITLE: FWS RAMP 2027 (M2702SPNK)
M&C: 26-0620 CPN: CSO#: DOC#:
DATE: 09/02/26
INITIALS
DATE OUT
1.
Sasha Kane
Sasha Kane
09/02/2026
2.
Joe Hammond
J
09/03/2026
3.
Roger Venables
R g r Venables
09/03/2026
4.
Candace Pagliara
Gp
CP
09/03/2026
5.
Valerie Washington
V
09/04/2026
6.
DOCUMENTS FOR CITY MANAGER'S SIGNTURE: All documents received from any and all City
Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE
ACM for approval first. Once the ACM has signed the routing slip, Jay will review and take the next steps.
Notarization: ❑ Required ® Not Required
Processing: ®Standard ❑Same Day ®Next Day
Route to CSO: ❑Yes ® No
ACTION REQUIRED
❑As Requested
El For your Information
®Signature/Routing and/or Recording
ElComment
❑ File
❑Attach Signature, Initial and Notary Tabs
Please call Sasha Kane at ext. 5404 with any questions or concerns.
FORT WORTH®
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Texas Department of Transportation
Subject of the Agreement: Grant Agreement for the Routine Airport Maintenance Program (RAMP).
This program provides funding for eligible maintenance and improvement for both air side and land side
infrastructure needs at Fort Worth Spinks Airport (FWS).
M&C Approved by the Council? * Yes 0 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No 0
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes 0 No ❑
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: 09/04/2026 Expiration Date: 08/31/2027
If different from the approval date. If applicable.
Is a 1295 Form required? * Yes ❑ No 21
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No 0
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.
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i uRT WORTH.
MAYOR AND COUNCIL COMMUNICATION
7.5.7 ROUTINE AIRPORT MAINTENANCE PROGRAM GRANT 2027 (SPINKS)
DATE: 08/11/26 M&C FILE NUMBER: M&C 26-0620
DEPARTMENT: AVIATION
SUBJECT
(CD 8) Authorize Acceptance of a Routine Airport Maintenance Program Grant, if Awarded, for
Fort Worth Spinks Airport from the Texas Department of Transportation in the Amount Up to
$100,000.00, Authorize Use of Future Grant Match Capital Funding in the Amount Up to
$11,112.00 for the City's 10 Percent Grant Match Requirement, for a Total Amount Up to
$111,112.00, and Adopt Appropriation Ordinance
RECOMMENDATION
It is recommended that the City Council:
1. Authorize the acceptance of a Routine Airport Maintenance Program Grant, if awarded,
for Fort Worth Spinks Airport from the Texas Department of Transportation, Aviation
Division, in the amount up to $100,000.00; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and
appropriations in the Muni Airport Grants State Fund in the amount up to (1)
$100,000.00, subject to the receipt of the grant, and (2) $11,112.00 as a transfer from the
Municipal Airport Capital Project Fund to satisfy the City's match requirement, for a
total amount up to $111,112.00, for the purpose of funding the Fort Worth Spinks Routine
Airport Maintenance Program Grant 2027.
DISCUSSION
Each year, the City of Fort Worth receives a grant offer from the Texas Department of
Transportation (TxDOT) to provide needed routine maintenance items or to fund small
capital improvement projects at Fort Worth Spinks Airport with a total eligible project cost in
an amount up to $100,000.00. This grant requires a 10 percent match of eligible project costs
in an amount up to $11,112.00, or whichever is less, total amount up to $111,112.00. The Aviation
Department will utilize capital funding from the Future Grant Matches project (City Project No.
101731) to provide match funds to leverage the grant funds for projects.
Allowable expenses under the Routine Airport Maintenance Program (RAMP) Grant include,
but are not limited to, pavement crack sealing, pavement markings, drainage replacement or
maintenance, replacement bulbs/lamps for airside lighting fixtures and security fencing.
Engineering and design expenses are allowed for small capital projects that include, but are
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Docusign Envelope ID: 95C8C27C-061 D-81 AD -839D -D4631 D26E049
i uRT WORTH.
not limited to, public parking areas, hangar access roads and extension of runway lighting
systems.
TxDOT does not permit reimbursement of indirect costs in this grant. This grant does not
support any staff positions within the Aviation Department.
ADVISORY BOARD APPROVAL - On July 23, 2026, the Aviation Advisory Board voted to
recommend that the City Council approve the application for and acceptance of this grant.
The grant application repository number is GRNT-APPL-0000000208.
Fort Worth Spinks Airport is located in COUNCIL DISTRICT 8.
This contract will be with a governmental entity, state agency or public institution of higher
education.
FISCAL INFORMATION/CERTIFICATION
The Director of Finance certifies that upon approval of the above recommendations and
adoption of the attached appropriation ordinance, funds will be available in the current
capital budget, as appropriated, in the Muni Airport Grants State Fund. The Aviation
Department (and Financial Management Services) will be responsible for the collection and
deposit of funds due to the City. Prior to an expenditure being incurred, the Aviation
Department has the responsibility to validate the availability of funds. This is a
reimbursement grant.
SUBMITTED FOR CITY MANAGER'S OFFICE BY: Valerie R. Washington, # 6192
ORIGINATING BUSINESS UNIT HEAD: Roger Venables, # 5402
ADDITIONAL INFORMATION CONTACT: Sasha Kane, # 5404
ATTACHMENTS
1. G L 0019-07 - Project Budget Summary (7) [7.5.7.1 - 1 page]
2. ORD APP 55 FWS RAMP 2027 AO26 r2 [7.5.7.2 - 2 pages]
3. CONFIDENTIAL - 55FWSRAMP2026 FID [7.5.7.3 - 1 page]
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