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Home My WebLink About065592-R1 - General - Contract - Siddons Martin Rescue Group LLCCSC No. 65592-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE September 1, 2026 Siddons Martin Rescue Group LLC Attn: Jeffrey Doran 1362 East Richey Road Houston, TX 77073 Re: Contract Renewal Notice Contract No. CSC No. 65592 (the "Contract") Renewal Term No. 1: November 1, 2026 to October 31, 2027 The above referenced Contract with the City of Fort Worth expires on October 31, 2026 (the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the mutual consent of the parties for up to four one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for its first renewal term, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, (Jsea O/te,,a o Jaysea Ortega Sr. Contract Compliance Specialist Jaysea.Ortega gfortworthtexas.gov 817-392-3498 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH: By: Name: William Johnson Title: Assistant City Manager Date: 09/11/2026 APPROVAL RECOMMENDED: Jamds Horton (Sep 10, 2026 12:49:12 CDT) Name: James Horton Title: Interim Fire Chief ATTEST: f0RT➢yEya� Puss $jp=a Name: Jannette Goodall Title: City Secretary VENDOR: Siddons Martin Rescue Group LLC By: .4. ta t- ffrey Doran Title: Director — Procurement Contracts Date: September 1, 2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Brenda Ray Title: Fire/EMS Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Taylor Paris Title: Sr. Assistant City Attorney CONTRACT AUTH IZATION: OR M&C: 26-0522 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 FORT WORTH<., MAYOR AND COUNCIL COMMUNICATION 7.1.13 SIDDONS-MARTIN EMERGENCY GROUP, LLC AGREEMENT DATE: 06/23/26 M&C FILE NUMBER: M&C 26-0522 DEPARTMENT: FINANCIAL MANAGEMENT SERVICES SUBJECT (ALL) Authorize Execution of a Cooperative Agreement with Siddons-Martin Emergency Group, LLC Using Houston -Galveston Area Council Contract No. HGAC EE11-24 for Emergency Medical, Safety, and Rescue Equipment in an Annual Amount Up to $1,000,000.00 and Authorize Three One -Year Renewal Options for the Same Annual Amount for the Fire Department RECOMMENDATION It is recommended that the City Council authorize execution of a cooperative agreement with Siddons-Martin Emergency Group, LLC using Houston -Galveston Area Council Contract No. HGAC EE11-24 for emergency medical, safety, and rescue equipment in an annual amount up to $1,000,000.00 and authorize three one-year renewal options for the same annual amount for the Fire Department. DISCUSSION The purpose of this Mayor and Council Communication (M&C) is to authorize an agreement with Siddons-Martin Emergency Group LLC (Siddons-Martin) for emergency medical, safety, and rescue equipment. The contract will be utilized by the Fire department to purchase a variety of products including, but not limited to, spreaders, cutters, combination units, and rescue saws. These items will be used for rescue operations performed by City of Fort Worth Fire and Emergency Medical Services (EMS) personnel. On March 31, 2026, City Council approved M&C 26-0230 authorizing cooperative purchasing agreements with multiple vendors, including Siddons-Martin, through BuyBoard Contract No. 798-26. After Council approval it was determined that Siddons-Martin and BuyBoard were unable to finalize an agreement. As a result, the City is unable to execute an agreement utilizing the cooperative contract for purchases. To ensure the Fire Department can continue to purchase the required equipment without interruption, staff is requesting authorization to use the Siddons-Martin cooperative purchase agreement through Houston -Galveston Area Council (H-GAC) contract No. EE11-24, which provides the same goods and services. 1 of 14 FORT WORTH<., FUNDING: The maximum annual amount allowed under the agreement will be $1,000,000.00; however, the actual amount used will be based on the needs of the department and available budget. Funding is budgeted in the General Operating & Maintenance category within the General Fund for the Fire Department. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the items. H-GAC has been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. H-GAC published Request for P ' on May 8, 2024, May 9, 2024, May 15, 2024, and May 16, 2024. Contract No. 13453 was awarded to Siddons-Martin Emergency Group, LLC on August 20, 2024. AGREEMENT TERM: The initial term of the agreement will begin upon execution and end on October 31, 2026. RENEWAL OPTIONS: The Agreements may be renewed for up to three additional one-year terms, in accordance with the terms of the underlying cooperative contract. Should the cooperative contract elect to exercise the renewal options, the City shall have the option to do the same. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. SMALL BUSINESS: A Small Business goal is not assigned to this contract because a waiver has been approved by the department's Assistant City Manager, in accordance with the City's Small Business Ordinance. This agreement will serve ALL COUNCIL DISTRICTS. This contract requires a Form 1295. FISCAL INFORMATION/CERTIFICATION The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the above recommendation and award of the contract. Prior to an expenditure being incurred, the Fire Department has the responsibility to validate the availability of funds. SUBMITTED FOR CITY MANAGER'S OFFICE BY: Reginald Zeno, # 8517 William Johnson, # 5806 2 of 14 FORT WORTH<., ORIGINATING BUSINESS UNIT HEAD: Reginald Zeno, # 8517 Ashley Clement # 8505 ADDITIONAL INFORMATION CONTACT: Brandy Hazel # 8087 Eugene Chandler # 2057 ATTACHMENTS 1. SAM [7.1.13.1 - 5 pages] 2. Siddons- Martin Emer Grp SOS [7.1.13.2 - 1 page] 3. Signed COOP Waiver [7.1.13.3 - 1 page] 4. CONFIDENTIAL - Siddons Martin Emergency Group LLC Agreement funds avail [7.1.13.4 - 1 page] 5. CONFIDENTIAL - Form 1295 Certificate 101545494 - signed [7.1.13.5 - 2 pages] 6. CONFIDENTIAL - Siddons Martin HGAC EE11 24 lid table (1) [7.1.13.6 - 1 page] 3 of 14 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Siddons Martin Rescue Group LLC Subject of the Agreement: CSC 65592 Renewal 1 for Siddons Martin Rescue Group LLC M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 11/01/2026 Expiration Date: 10/31/2027 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑ No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.