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Home My WebLink About064190-A1 - General - Contract - Sunbelt Rentals, LLCCSC No. 64190 -Al FIRST AMENDMENT OF COOPERATIVE PURCHASE AGREEMENT BETWEEN THE CITY OF FORT WORTH AND SUNBELT RENTALS, INC. (CSC NO. 64190) This FIRST AMENDMENT ("First Amendment") is made and entered into by and between the CITY OF FORT WORTH ("City"), a home -rule municipal corporation of the State of Texas, acting by and through its duly authorized representative, and SUNBELT RENTALS, INC., a Texas corporation, acting by and through its duly authorized representative ("VENDOR"). The City and Vendor are herein referred to individually as a ("Party") and collectively as the ("Parties"). WHEREAS, on October 24, 2025, the City and Sunbelt Rentals, Inc. entered into a Cooperative Purchase Agreement to provide rental equipment and tools for various City Departments, the same being City Secretary Contract ("CSC") Contract Number 64190 ("Agreement"); WHEREAS, the Agreement provides a primary term of six months and six days and two one-year renewal terms (each a "Renewal Term"); WHEREAS, on May 12, 2026, the Parties exercised the First Renewal Term, to be effective on May 1, 2026, and expire on April 30, 2027; WHEREAS, the Parties wish to amend the Agreement to increase the total annual contract amount by $100,000.00 using an administrative change order pursuant to M&C 25-0842; and NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the City and Vendor agree to amend the Agreement as follows: I. The Agreement is hereby amended to increase the total contract amount by $100,000.00, for a new annual contract amount that will not exceed $700,000.00. II. 1. All terms and conditions of the Agreement that are not expressly amended pursuant to this First Amendment shall remain in full force and effect. 2. All terms in this First Amendment and that are capitalized but not defined shall have the meanings assigned to them in the Agreement. (Signatures on following page) OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment of CSC No. 64190 Page 1 of 2 IN WITNESS WHEREOF, the Parties hereto have executed this First Amendment in multiples. City: By: Dana Burghdoff (Sep 14, 20 11:15:33 ) Name: Dana Burghdoff Title: Assistant City Manager 09/14/2026 Date: Vendor: ,M41- OL4 By: Mindi Callahan (Sep 10, 2026 13:50:02 EDT) Name: Mindi Callahan Title: Contracts Manager Email: contractteamksunbeltrentals.com FOR CITY OF FORT WORTH INTERNAL PROCESSES: Approval Recommended: Teresa Thomason By: Teresa Thomason (Sep 14, 2026 10:07:54 CDT) Name: Teresa Thomas Title: Deputy Director Park & Recreation Department By: Name: Joel McElhany Title: Assistant Director Park & Recreation Department Approved as to Form and Legality: By: O' Name Title: Hye Won Kim Assistant City Attorney Contract Authorization: M&C: 25-0842 Approval Date: 09/16/2025 Form 1295: 2024-1315078 First Amendment of CSC No. 64190 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Thomas Eatinger Title: District Superintendent Park & Recreation Department City Secretary: unn 'd4 pONr 9C0 Pp*p aacnn�zpsgd By: Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 2 of 2 M&C Review Page 1 of 2 A CITY COUNCIL AGEND Create New From This M&C DATE: 9/16/2025 REFERENCE **M&C 25- LOG NAME: NO.: 0842 CODE: P TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FORT WORTH 13P COOP OP R241502 EQUIPMENT AND TOOL RENTAL JH CITY NO SUBJECT: (ALL) Authorize Execution of a Purchase Agreement with Sunbelt Rentals, Inc. Using an Omnia Partners Cooperative Contract to Rent Equipment and Tools for an Annual Amount Up to $600,000.00 for the Initial Term and Authorize Two One -Year Renewal Options for the Same Amount for City Departments RECOMMENDATION: It is recommended that the City Council authorize the execution of a Purchase Agreement with Sunbelt Rentals, Inc. using Omnia Partners Cooperative Contract No. R241502 to rent equipment and tools for an annual amount up to $600,000.00 for the initial term and authorize two, one-year renewal options for the same amount for City Departments. DISCUSSION: The purpose of this Mayor & Council Communication (M&C) is to authorize an agreement with Sunbelt Rentals, Inc. for heavy equipment and tool rental on an as -needed basis. The tools and heavy equipment being rented include, but are not limited to, generators, air compressors, scissor lifts, excavators, mowers, and heaters. This agreement will assist the Property Management, Public Events, Transportation and Public Works, Police, Aviation, Water, and Parks and Recreation Departments to perform cleanup, maintenance, and repairs for various City parks and facilities. FUNDING: The annual amount allowed under the Agreement will be $600,000.00. However, the actual amount used will be based on the needs of each department and available budgets. Funding is budgeted in the various accounts within the participating departments operating budgets, as appropriated. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. Omnia Partners contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. Omnia Partners Cooperative Contract No. R241502 was advertised on November 13, 2024, and November 20, 2024, in The Houston Chronicle, and responses were opened on January 21, 2025. Omni Partners contracts offer fixed discounts. Staff reviewed pricing and determined it to be fair and reasonable. AGREEMENT TERMS: The initial term of the agreement will begin upon the date of execution and expire on April 30, 2026 to align with the cooperative contract. RENEWAL OPTIONS: In accordance with the terms of Omnia Partners Cooperative Contract No. R241502, there are two (2) one-year options to renew. The spending authority for the renewal period, if exercised, will be in an amount up to $600,000.00. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33702&councildate=9/16/2025 9/2/2026 M&C Review Page 2 of 2 ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. This agreement will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and award of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) OM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Dana Burghdoff (8018) Reginald Zeno (8517) Dave Lewis (5717) Brandy Hazel (8087) Jordan Henry (8461) ATTACHMENTS 2025 City of Fort Worth Form 1295 Certificate 101373656.pdf (CFW Internal) R241502 Sunbelt MAD combined.pdf (Public) SAMs-SunbeltRentalslnc.pdf (CFW Internal) SOS-Sunbelt.png (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33702&councildate=9/16/2025 9/2/2026 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Sunbelt Rentals, LLC. Subject of the Agreement: Please review and complete the attached Amendment for CSC 64190 with Sunbelt Rentals, LLC. to increase the total annual contract amount to $700,000.00. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ CSC 64190 Al If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: ACM Signature If different from the approval date. Expiration Date: N/A If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.