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Home My WebLink About055856-SP21 - General - Contract - UBEO, LLCCSC No. 55856-SP21 Print Name: ,S t(� t Hansen Signature: Date: 09/08/2026 For: UBEO, LLC Application No. OB U S I N E S S Master Agreement No. S E R V I C E S Supplement No. 3333602 500-0650038-000 #21 Supplement Full Legal Name: Fort Worth, City of Address: 100 Fort Worth Trl City: Fort Worth State: TX Zip: 76102 Phone: (817) 392-4182 Fax: Billing Address: 100 Fort Worth Trl 0 III:: City: Fort Worth State: TX Zip: 76102 Qty. Make Item Description (or Accessories) 1 Ricoh 418583 Paper Tray PB1170 w Qty. Make 1 Ricoh Item 418569 IM C300F - D55749 Description (or Accessories) OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Rental Payment* $97,578.50 B&W Image Monthly Allowance Color Image Monthly Allowance Linear Feet Monthly Allowance xMedius Page/DID Monthly Allowance 400,000 250,000 400,000 160,000 Excess Per Image Charge (B&W) $ 0.00690 Excess Per Image Charge (Color) $ 0.06095 Excess Per Image Charge (Linear Feet) $ 0.01093 xMedius Excess Per Page/DID Charge $ 0.09775 METERS READINGS VERIFIED Quarterly *plus applicable taxes ❑� Balance of applicable term. Termination date of this supplement coincides with the termination date set forth in the Master Agreement or previous supplement. moS. New term for equipment referenced above only. Such term begins upon supplement endorsement and acceptance by Owner. The term of the original Agreement shall remain in full force and effect for the remaining original equipment. You have requested this supplement to the Master Agreement (the "Supplement"). Which Supplement incorporates the terms and conditions of the Master Agreement (as amended), and constitutes an agreement between you and us with respect to the Equipment reference herein, separate and distinct from the Master Agreement. "Master Agreement" refers to the agreement between customer and Owner (or its predecessor) identified in Owner's records by the Master Agreement No. above. The parties agree that the original hereof for enforcement and perfection purposes, and the sole "record" constituting "chattel paper" under the UCC, is the paper copy hereof bearing (i) the original or a copy of either your manual signature or an electronically applied indication of your intent to enter into this Supplement, and (ii) our original manual signature. Except for the specific provisions set forth above, the original terms and conditions set forth in the Master Agreement and any personal guaranty(s) shall remain in full force and effect and are incorporated herein by reference. Manager The Customer hereby certifies that all the Equipment: 1) has been received, installed, and inspected, and 2) is fully operational and unconditionally accepted. All conditions and terms of the agreement have been reviewed, acknowledged and are now irrevocable and unconditional. Signature: X AMPWt�� Date: 09/14/2026 Print Name: Dianna Ginrfiann For: Fort Worth, City of Supplement - Cons Rev. 10/23/2020 ubeoSR ES E AA//RR�� SERVICES Additions Summary of Changes for UBEO 24 Month Supplement Current Monthly Payment: $ 97,612.50 Request# Department Address Description Device ID Monthly Payment Added SR 265848 Library 4264 Golden Triangle Add Paper Tray X00110 $12.00 Total Additions $ 12.00 Deletions Request! Department Address Description Device ID Monthly Payment Deleted SR 225437 Water 940 Fournier St Remove IM C300F 055749 $46.00 Total Deletions $ 46.00 Total monthly increase $ (34.00) New Monthly Payment Effective 10/1/2026: $ 97,578.50. Month 1 $ 104,788.11 (60 month agreement) Invoiced Month 31 $ 106,744.11 (30 Month Supplement) Invoice Month 2 $ 105,796.11 (59 month supplement) Invoiced Month 32 $ 106,744.11 (30 Month Supplement) Invoice Month 3 $ 105,796.11 (59 month supplement) Invoiced Month 33 $ 106,744.11 (30 Month Supplement) Invoice Month 4 $ 105,800.11 (57 month supplement) Invoiced Month 34 $ 107,697.11 (27 Month Supplement) Invoice Month 5 $ 105,800.11 (57 month supplement) Invoiced Month 35 $ 107,697.11 (27 Month Supplement) Invoice Month 6 $ 105,800.11 (57 month supplement) Invoiced Month 36 $ 107,697.11 (27 Month Supplement) Invoice Month 7 $ 105,825.11 (54 month supplement) Invoiced Month 37 $ 108,222.11 (24 Month Supplement) Invoice Month 8 $ 105,825.11 (54 month supplement) Invoiced Month 38 $ 108,222.11 (24 Month Supplement) Invoice Month 9 $ 105,825.11 (54 month supplement) Invoiced Month 39 $ 108,222.11 (24 Month Supplement) Invoice Month 10 $ 105,722.11 (51 month supplement) Invoiced Month 40 $ 107,662.11 (21 Month Supplement) Invoice Month 11 $ 105,722.11 (51 month supplement) Invoiced Month 41 $ 107,662.11 (21 Month Supplement) Invoice Month 12 $ 105,722.11 (51 month supplement) Invoiced Month 42 $ 107,662.11 (21 Month Supplement) Invoice Month 13 $ 105,621.11 (48 month supplement) Invoiced Month 43 $ 106,995.11 (18 Month Supplement) Invoice Month 14 $ 105,621.11 (48 month supplement) Invoiced Month 44 $ 106,995.11 (18 Month Supplement) Invoice Month 15 $ 105,621.11 (48 month supplement) Invoiced Month 45 $ 106,995.11 (10 Month Supplement) Invoice Month 16 $ 105,949.11. (45 month supplement) Invoiced Month 46 $ 107,045.11 (15 Month Supplement) Invoice Month 17 $ 105,949.11 (45 month supplement) Invoiced Month 47 $ 107,045.11 (15 Month Supplement) Invoice Month 18 $ 105,949.11 (45 month supplement) Invoiced Month 48 $ 107,045.11 (15 Month Supplement) Invoice Month 19 $ 105,874.11 (42 Month Supplement) Invoiced Month 49 $ 96,693.50 (36 month extension) invoiced Month 20 $ 105,874.11 (42 Month Supplement) Invoiced Month 50 $ 96,693.50 (36 month extension) invoiced Month 21 $ 105,874.11 (42 Month Supplement) Invoiced Month 51 $ 96,693.50 (36 month extension) invoiced Month 22 $ 106,201.11 (39 Month Supplement) Invoiced Month 52 $ 97,853.50 (33 month supplement) Invoice, Month 23 $ 106,201.11 (39 Month Supplement) Invoiced Month 53 $ 97,853.50 (33 month supplement) invoice, Month 24 $ 106,201.11 (39 Month Supplement) Invoiced Month 54 $ 97,853.50 (33 month supplement) invoice, Month 25 $ 106,506.11 (36 Month supplement) Invoiced Month 55 $ 97,450.50 (30 month supplement) invoice, Month 26 $ 106,506.11 (36 Month supplement) Invoiced Month 56 $ 97,450.50 (30 month supplement) invoice, Month 27 $ 106,506.11 (36 Month supplement) Invoiced Month 57 $ 97,450.50 (30 month supplement) invoice, Month 28 $ 106,506.11 (33 Month supplement) Invoiced Month 58 $ 97,612.50 (27 month supplement) invoice Month 29 $ 106,506.11 (33 Month supplement) Invoiced Month 59 $ 97,912.50 (27 month supplement) invoice Month 30 $ 106,506.11 (33 Month supplement) Invoiced Month 60 $ 97,612.50 (27 month supplement) invoice Month 61-84 (without any equipment additions or deletions) $ 97,578.50 Total month Stream of Payments $ 8,622,506.28 bank® EQUIPMENT FINANCE CONSENT TO ASSIGNMENT AGREEMENT # 3333602 Re: Agreement # 3333602 between UBEO LLC ("Assignor") and CITY OF FORT WORTH ("Customer"), dated ("Agreement"). Customer hereby consents to the assignment of the above -referenced Agreement to U.S. Bank Equipment Finance, a division of U.S. Bank National Association ("Assignee") and, effective as of the date of this Consent to Assignment, and until further notice from Assignee to the contrary, agrees to recognize Assignee as the sole and exclusive holder of the Agreement, with all rights, benefits and privileges attendant thereto, but none of the obligations of Assignor under the Agreement. Customer hereby consents to the assignment of the Rental Payments portion in the above -referenced Agreement and all other amounts now or hereafter becoming pursuant to the Agreement to U.S. Bank Equipment Finance, a division of U.S. Bank National Association ("Assignee"). Customer agrees to direct remittance for any charges relating to Excess Images to UBEO LLC ("Assignor"). Customer agrees that the rights of Assignee will not be subject to any claims, defenses or set offs that Customer may have against Assignor. UBEO LLC Assignor J9 Scott Hanson (Sep 8, 2026 11:25:55 CDT) Signature VP/GM 09/08/2026 Title Date CITY OF FORT WORTH Customer Dianna Giordano (Sep 14, 2026 12:12:43 CDT) Signature Assistant City Manager 09/14/2026 Title Date NOTE: SIGNER OF THIS DOCUMENT MUST BE SAME AS ON THE AGREEMENT. A FACSIMILE OF THIS DOCUMENT WITH SIGNATURE SHALL BE CONSIDERED TO BE AN ORIGINAL. CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE. A562 REV 04/16 Modified — City of Fort Worth — 8.30.23 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2026-1511533 UBEO LLC Grapevine , TX United States Date Filed: 09/03/2026 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 3333602 Office Equipment 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is Jlr ar) , and my date of birth is My address is I W rpQi 111 rw..' 7 74o51 , us 1, (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in ! L r n County, State of &Z1(.Q. , on the iay of ,-=Or ' 20 ,. ( .. (month) (year) 0 Sign re of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission w4/.e3$ics.state.tx.us Version V4.1.0.4a4bf2cb [Executed effective as of the date signed by the Assistant City Manager above.] / [ACCEPTED AND AGREED:] CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: S7Yotten Cfon k. Gmn) By: S.Trotter (for K.Gunn) ( ep 11, 2026 16:14:36 COT) Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: Gan ace- Ptq By: Candace Pagliara (Sep 14'-026 08:12:36 CDT) Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 21-0235 Approved: 4/6/2021 1295: 2021-703506 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Y U Name: Angela Alonzo Title: Sr Administrative Services Manager City Secretary: �.6F pORTnlydp a � o9aQ, O�Q nnn��p5o♦ By: Name: Jannette Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX M&C Review Page 1 of 2 CITY COUNCIL AGENDA Create New From This M&C DATE: 4/6/2021 REFERENCE **M&C 21- NO.: 0235 CODE: P TYPE: CONSENT Official site of the City of Fort Worth, Texas FORT 13P UBEO MANAGED LOG NAME: PRINT SERVICES ITS ADK PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Agreement with UBEO, LLC, for Printers and Multi - Functional Device Leases and Managed Services Using Cooperative Contract DIR-TSO- 4435 in the Combined Amount Not to Exceed $7,500,000.00 over a Five Year Term for Ongoing Operations and a One -Time Amount of $42,680.00 for the Relocations of Devices RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement with UBEO, LLC, for printers and multi -functional device leases and managed services using cooperative contract DIR- TSO-4435 in the combined amount not to exceed $7,500,000.00 over a five year term and a one-time amount of $42,680.00 for the relocations of devices. DISCUSSION: The City currently leases multi -functional devices and desktop printers from UBEO, LLC under a Lease Agreement that was awarded in 2008 (M&C P-1 0860, October 7, 2008). After a thorough assessment, IT Solutions staff determined the most efficient and cost-effective solution is to execute a new agreement to allow for continued services. The City will lease copiers and multi -functional devices for a period of 60 months, with an approximate effective date of June 15, 2021. As a part of the Print Management Program refresh, the 1,153 devices currently in use will be upgraded to new, state of the art equipment prior to the start of the next term. City departments will use the machines for various document duplication tasks, including but not limited to copying, scanning, and faxing. The cost of the lease covers the device, maintenance, service, and all supplies with the exception of paper. It is anticipated that the annual cost will not exceed $1,500,000.00 to include the monthly lease charges, printing costs and overages, short term leases, and additional services as needed. In addition to ongoing operating services, Ubeo, LLC will provide the City with moving services as departments are transitioned from existing locations to the new City Hall. Based on the current number of devices in service and available square footage of the new building, staff project a one-time cost of $42,680.00 to relocate approximately half of the utilized devices. DIR-TSO-4435 is currently set to expire on September 25, 2024. In the event that the cooperative contract is renewed, extended, or a new agreement is executed, the Lease Agreement will continue for the remainder of the 60 -month term. In the event that the cooperative contract is not renewed or replaced, the Lease Agreement will be terminated. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. The contract was competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. SUCCESSOR CONTRACT - In the event that a cooperative contract is not renewed, staff would cease purchasing at the end of the last Purchase Agreement coinciding with the valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making http://apps.cfwnet.org/council_packet/mc review. asp?ID=2878 5 &councildate=4/6/202 1 3/4/2025 M&C Review Page 2 of 2 purchases when the last appropriation expires, regardless of whether the then -current Purchase Agreement has expired. The City initially use these cooperative contracts to make purchases authorized by this M&C. The cooperative contracts expire on various dates. If a cooperative contract is extended, this M&C authorizes the City to purchase similar services under the extended contracts. If a cooperative contract is not extended, but a new cooperative contract is executed with the respective vendor with substantially similar terms as the previous cooperative contract, this M&C authorizes the City to purchase the services under the new cooperative contract. M/WBE OFFICE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE AMENDMENT - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - Upon City Council's approval, the agreements will begin upon execution and expire in accordance with DIR-TSO-4435 or applicable successor contract. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project I Program I Activity I Budget I Reference # I Amount ID ID Year (Chartfield 2) Jay Chapa (5804) Submitted for City Manager's Office by. Valerie Washington (6192) Reginald Zeno (8517) Originating Department Head: Kevin Gunn (2015) Cynthia Garcia (8525) Additional Information Contact: Ashley Kadva (2047) ATTACHMENTS SAMs.pdf (CFW Internal) Ubeo 1295 Form.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review. asp?ID=2878 5 &councildate=4/6/202 1 3/4/2025 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: UBEO, LLC Subject of the Agreement: Supplement Form No.21 to CSC 55856 of UBEO, LLC M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 55856-SP21 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: October 28, 2026 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No O Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.