HomeMy WebLinkAbout053839 - General - Contract - Southwestern Seminary Police DepartmentCI Y SECRETARY
CONTF ACT NO.
This SUBSCRIBER SERVICES AGREEMENT (the "Agreement") is made and entered
into by and between the City of Fort Worth ("Fort Worth" or "CFW") acting herein by and through
its duly authorized Assistant City Manager, and Southwestern Seminary Police Department]
("USER"), acting herein by and through its duly authorized Chief of Police, Kevin Collins,
individually referred to as a "party," collectively referred to herein as the "parties." The CFW or
Fort Worth shall include all employees, directors, officers, agents, and authorized representatives.
USER shall include all employees, directors, officers, agents, and authorized representatives.
WHEREAS, this Agreement is made under the authority of Sections 791, Texas
Government Code; and
WHEREAS, USER is a private entity that employs or contracts with one or more
companies or individuals to provide security, fire protection, and/or other public -safety type
services; and
WHEREAS, each party finds that the performance of this Agreement is in the common
interest of both parties and that the division of costs fairly compensates the performing party for
the services or functions under this Agreement; and
WHEREAS, each party finds that the performance of this Agreement is in the common
interest of both parties and that the division of costs fairly compensates the performing party for
the services or functions under this Agreement; and
WHEREAS, it is the collective desire of both Fort Worth and USER to allow Fort Worth
to provide USER with installation, maintenance and repair services for wireless communications
components and systems.
NOW THEREFORE, Fort Worth and USER agree as follows:
1. Services. CFW shall install, configure, maintain, and repair the following
equipment: mobile, portable, and fixed two-way radios and other wireless devices, antennas,
speakers, and ancillary equipment, sirens, mobile data computers and related hardware and
cabling, and any other similar or related public safety emergency response equipment. Unless
mutually agreed prior to commencement of work, CFW shall provide primary maintenance
services for the equipment at the CFW IT Solutions radio repair facility (or facilities). The
service shall include the regular inspection of the equipment and any maintenance or repair
necessary to maintain it in good working order. Upon request, CFW shall also install and
remove equipment from vehicles for reuse or disposal. USER shall approve equipment
installation location and configuration prior to commencement of work, and will inspect and
approve installation upon completion.
1i
Subscriber Services Agreement
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Exhibit A.
Term. The Agreement shall become effective upon the signing of the Agreement
t City Manager of the City of Fort Worth (the "Effective Date") and shall continue
d effect unless terminated in accordance with the provisions set forth herein and in
3. I Compensation. USER shall remit payment to Fort Worth in the amount and manner
set forth in Exhibit A "Fee Schedule." CFW may revise Exhibit A to adjust service rates as
needed without further action by CFW provided that CFW shall provide not less than sixty
(60) days advance written notice to USER before any revision to Exhibit A is effective.
Estimated total billing is $5,000 per year. Billing will be from the first day of the month
through the ast day of the same month. CFW will invoice USER no later than the 21st day of
the month following the end of each billing period, with the invoice dated on the day it is sent.
USER will pay CFW within thirty (30) days of receipt of any invoice for services under this
Agreement. FW shall have the right to increase any applicable fees under this Agreement each
fiscal year t offset any increased costs incurred by CFW. Any increase in applicable fees will be
effective at the beginning of the next CFW fiscal year.
4. Liability. Each party agrees to be liable for any damages or loss that may be caused
by its own regligence, omission or intentional misconduct. For purposes of this Section 4, the
term party shall include employees, directors, officers, agents, authorized representatives,
subcontract s, consultants, and volunteers of the respective party. Nothing in the performance of
this Agreement shall impose any liability for claims against Fort Worth other than for claims for
which the Texas Tort Claims Act may impose liability.
5. Independent Contractor. It is expressly understood and agreed that USER shall
operate as ar independent contractor as to all rights and privileges granted herein, and not as agent,
representative or employee of the CFW. Subject to and in accordance with the conditions and
provisions o this Agreement, USER shall have the exclusive right to control the details of its
operations and activities and be solely responsible for the acts and omissions of its employees,
directors, officers, agents, authorized representatives, subcontractors, and consultants. USER
acknowledges that the doctrine of respondeat superior shall not apply as between the CFW, its
employees, directors, officers, agents, and authorized representatives, and USER and its
employees, directors, officers, agents, authorized representatives, subcontractors, and consultants.
USER forth r agrees that nothing herein shall be construed as the creation of a partnership or joint
enterprise between CFW and USER.
6. Non -Appropriation of Funds. Fort Worth will use best efforts to appropriate
sufficient fuiids to support obligations under this Agreement. However, in the event that sufficient
funds are n t appropriated by Fort Worth's governing body, and as a result, CFW is unable to
fulfill its obl gations under this Agreement, Fort Worth (i) shall promptly notify USER in writing
and (ii) may terminate this Agreement, effective as of the last day for which sufficient funds have
been aonronnated.
7. Right to Audit. USER agrees that the CFW shall, at no additional cost to the
CFW, during and until the expiration of three (3) years after termination of this Agreement, have
access to and the right to examine at reasonable times any directly pertinent books, documents,
papers, recokds, and communications of the USER involving transactions relating to this
Subscriber Semites Agreement Page 2 of 7
Agreement. USER agrees that the CFW shall have access during normal working hours to all
necessary USER facilities and shall be provided adequate and appropriate work space in order to
conduct audits in compliance with the provisions of this section. The CFW shall give USER
reasonable advance notice of intended audits.
8. Assignment. USER shall not have the right to assign or subcontract any of its
duties, obligations or rights under this Agreement without the prior written consent of the CFW,
which such right shall be granted solely at the discretion of the CFW. Any assignment in
violation of this provision shall be void.
9. No Waiver. The failure of either party to insist upon the performance of any
provision or condition of this Agreement or to exercise any right granted herein shall not
constitute a waiver of that party's right to insist upon appropriate performance or to assert any
such right on any future occasion.
10. Governmental Powers/Immunities. It is understood and agreed that by execution
of this Agreement, CFW does not waive or surrender any of its governmental powers or
immunities.
11. Amendments. No amendment to this Agreement shall be binding upon either party
hereto unless such amendment is set forth in writing, dated subsequent to the date of this
Agreement, and signed by both parties.
12. Severability. If any provision of this Agreement is held by a court of competent
jurisdiction to be invalid, illegal or unenforceable, the validity, legality and enforceability of the
remaining provisions shall not in any way be affected or impaired.
13. Confidential Information. To the extent permitted by law, USER for itself and its
officers, agents and employees, agrees that it shall treat all information provided to it by the
CFW as confidential ("City Information") and shall not disclose any such information to a third
party without the prior written approval of the CFW, unless such disclosure is required by law,
rule, regulation, court order, in which event USER shall notify CFW in writing of such
requirement in sufficient time to allow CFW to seek injunctive or other relief to prevent such
disclosure. USER shall store and maintain City Information in a secure manner and shall not
allow unauthorized users to access, modify, delete or otherwise corrupt City Information in any
way. USER shall notify the CFW immediately if the security or integrity of any City
Information has been compromised or is believed to have been compromised.
14. Force Majenre. The parties shall exercise their best efforts to meet their
respective duties and obligations hereunder, but shall not be held liable for any delay in or
omission of performance due to force majeure or other causes beyond their reasonable control,
including, but not limited to, compliance with any state or federal law or regulation, acts of God,
acts of omission, fires, strikes, lockouts, national disasters, wars, riots, material or labor
restrictions, transportation problems, existing contractual obligations directly related to the
subject matter of this Agreement, or declaration of a state of disaster or emergency by the
federal, state, county, or City government in accordance with applicable law.
Subscriber Services Agreement Page 3 of 7
15
agents,
registered,
Notices. Notices required pursuant to the provisions of this Agreement shall be
determined to have been delivered when (1) hand -delivered to the other party, its
loyees, servants or representatives, (2) delivered by facsimile with electronic
of the transmission, or (3) received by the other party by United States Mail,
turn receipt requested, addressed as follows:
City of Fort jWorth
Attn: Assistant City Manager
200 Texas Street
Fort Worth TX 76102
Facsimile: (�17) 392-8654
With Copy to the City Attorney
At same address
Southwestern Seminary Police Dept.
Attn: Chief Kevin Collins
Address: PO Box 22370
Fort Worth, TX 76122
Facsimile: 817 921-8756
16. Governing Law / Venue. This Agreement shall be construed in accordance with
the laws of the State of Texas. Venue for any action brought on the basis of this Agreement shall
lie exclusively in state courts located in Tarrant County, Texas or the United States District Court
for the Northem District of Texas — Fort Worth Division. In any such action, each party shall
pay its own attorneys' fees, court costs and other expenses incurred as a result of the action.
17. Texas Government Code Chapter 2270 Compliance. Contractor acknowledges that
in accordance with Chapter 2270 of the Texas Government Code, the City is prohibited from
entering intoa contract with a company for goods or services unless the contract contains a written
verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel
during the to iii of the contract. The terms "boycott Israel" and "company" shall have the meanings
ascribed to hose terms in Section 808.001 of the Texas Government Code. By signing this
contract, Co itractor certifies that Contractor's signature provides written verification to the City
that Contra tor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the
contract.
18. Sion tore Authority. The person signing this Agreement hereby warrants that he/she has
the legal authority to execute this Agreement on behalf of his or her respective party, and that
such binding- authority has been granted by proper order, resolution, ordinance or other
authorization of the entity. The other party is fully entitled to rely on this warranty and
representation in entering into this Agreement.
19. Entirty of Agreement. This written instrument, including all Exhibits attached hereto,
contains the entire understanding and agreement between Fort Worth and USER as to the matters
contained h rein. Any prior or contemporaneous oral or written agreement is hereby declared null
and void to the extent in conflict with this Agreement. Any previously executed Subscriber
Services Agreement between the parties shall be terminated simultaneously with the final
execution oflthis Agreement by both parties.
Subscriber Services Agreement Page 4 of 7
20. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together
constitute one and the same instrument.
21. Termination. Either USER or CFW may terminate this Agreement for any reason, with or
without cause, upon ninety (90) days written notice to the other party. The CFW, in its sole
discretion, shall have the right to deny USER services under this Agreement and/or the right to
terminate the Agreement immediately if USER fails to make full payment of invoiced fees within
thirty (30) days of the date payment is due.
22. Compliance with Laws. The USER shall comply with all current and future Federal, State,
and Local laws, Ordinances, and Mandates, including Federal Communications Commission rules
and regulations regarding proper use of radio communications equipment.
[SIGNATURE PAGE FOLLOWS]
Subscriber Services Agreement Page 5 of 7
Agreed and Accepted:
CITY OF FORT WORTH:
By: >-__-`--�✓�' Y
Assistant City Manager
Date:1(-2 2
Southwestern Campus Police Dept.:
By:
Name: Kevin Collins
Title: _Chief of Police
Date: _(12/191202(1
CONTRACT COMPLIANCE MANAGER:
By signing, 1. acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By X
Name: _Alan Gfrtnif
Title: fienior IT Manages
TFt1 APPROVED TO LEGALITY;
APWIT
By:
1.B. Strong Name:
Assistant City Attorney Title:
ATTE ATTEST:
By: -'a By:
ary J. Kayser .Name:
ity Secretary ah Title:
Form 1295: a[} -
Contract Authorization: id's, >.
M&C:
Date Approved: 7LOF111WC1AL
ORTHP 'X
Subscriber Services Agreement Page 6 of 7
ACCEPTED AND AGREED:
APPROVAL RECOMMENDED:
By:
Name: Roger Wright
Title: Interim IT Solutions Director
FOAL RECORD
c SECRETARY
FT WORTH® T
FEE SCHEDULE
Covered Services:
• Mobile Radio Installation
• Mobile Computer Installation
• Radio Repair (Mobile and Portable)
• Base Station Radio Repair
• Radio Template Development
• Radio Code Plug Development
• Radio Programming
• Other Services As Agreed
Applicable Rates:
Labor
1. $69.00 per hour for work performed during regular business hours (Monday through
Friday from 7:30 AM to 6:00 PM except CFW holidays).
2. $103.50 per hour (with a two-hour minimum) for work performed outside regular
business hours when User requests work to be performed during these hours.
3. A per -visit trip charge of $34.50 if User requests work to be performed at a site other
than the Fort Worth Radio Services site. Labor rate will be charged beginning with
technician's arrival to User site.
Parts and Services
1. Parts and supplies used in the performance of maintenance and repair services will be
billed at the vendor's invoiced cost to the City plus 10%.
2. Services from third -parties (such as Motorola repair depot) will be billed at the
vendor's invoiced cost to the City plus 10%.
Covered Services:
• Radio Tuning and Alignment (work performed at Fort Worth Radio Services site
only)
Applicable Rates:
1. $34.50 per radio for units delivered by User to the Fort Worth Radio Services site.
2. $69.00 per mobile radio removed and reinstalled in User vehicles. Vehicle must be
delivered by User to the Fort Worth Radio Services site.
3. A trip charge of $69.00 if the User requests Fort Worth Radio Services staff to pick up
and deliver radios to User site.
Subscriber Services Agreement Page 7 of 7
M&C Review
Page 1 of 2
CITY COMM �M QG G
DATE: 4/7/2020 REFERENCE **M&C 20- LOG NAME
NO.: 0208
CODE: C TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
Font WoRm
_ha
04SOUTHWEST BAPTIST
THEOLOGICAL SEMINARY
RADIO SUBSCRIBER SERV
NO
SUBJECT: Authorize Execution of a Radio Subscriber Services Agreement with the Southwest
Baptist Theological Seminary for the Provision of Two -Way Radio Support Services at No
Cost to the City of Fort Worth (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a Radio Subscriber Services
Agreement with the Southwest Baptist Theological Seminary for the provision of two-way radio
support services at no cost to the City of Fort Worth.
DISCUSSION:
The City of Fort Worth (City) maintains Agreements with other public safety agencies in North Central
Texas ₹o provide access to its Public Safety Communications System. Some agencies have
expressed interest in having the City extend its support to the programming, repair and maintenance
of their two-way radios and other hardware and software used to access the City's Public Safety
Communications System.
In February 2020, the Southwest Baptist Theological Seminary (SWBTS) approved a Radio
Subscriber Services Agreement for its Police Department. Under this agreement, the City will install,
configure, maintain and repair certain public safety emergency response equipment. SWBTS will
reimburse the City for all labor and material costs associated with these services. The City's
performance of these additional services will not impact its ability to meet City department
requirements. It will, however, provide additional external revenues to help support the Public Safety
Communications System. It will also ensure that the equipment supporting the users of the City's
radio system is operating within manufacturer specifications, which is a critical requirement of the
digital technology used with the City's communications system. Annual fees are estimated to total
approximately $5,000.00.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds will be
deposited into the General Fund. The Information Technology Solutions Department (and Financial
Management Services) is responsible for the collection and deposit of funds due to the City.
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Submitted for City Manager's Office by: Kevin Gunn (2015)
Originating Department Head:
http://apps.cfwnet.org/council_packet/mc review.asp?ID=27777&councildate--4/7/2020 4/16/2020