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HomeMy WebLinkAbout048482-R19 - General - Contract - CentralSquare Technologies, LLCDocusign Envelope ID: DABD900A-4623-8887-8129-F4BB1 D6A8201 CSC No. 48482-R19 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE September 8, 2026 CentralSquare Technologies, LLC Attn: Legal Department 1000 Business Center Drive Lake Mary, FL 32746 Re: Contract Renewal Notice City Secretary Contract No. 48482 (the "Contract") Renewal Term No. 19, October 1, 2026 to September 30, 2027 The above referenced Contract with the City of Fort Worth expires on September 30, 2026 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www.fortworthtexas. gov/departments/fmance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact us at the email address listed below. Sincerely, City of Fort Worth IT Solutions I Finance I Contracts 100 Fort Worth Trail Fort Worth, TX, 76102 zz IT Finance Contractsgfortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 Docusign Envelope ID: DABD900A-4623-8887-8129-F4BB1D6A8201 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: CentralSquare Technologies, LLC Signed by By: Dianna Giordano (Sep 14, 2026 16:29:55 CDT) By: 1t // ` lam( E81Hp'a5I8S0b[R._ Name: Steve Castle Name: Dianna Giordano Title: Assistant City Manager Title: Director, Renewals Date: 09/14/2026 Date: 9/10/2026 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration STnotten (foi- k. Gann) of this contract, including ensuring all performance By: S.Trotter (for K.Gunn) Sep 14, 2026 12:59:55 CDT) and reporting requirements. Name: Kevin Gunn Title: Director, IT Solutions By: Domiru Casagrande (Sep 14, 2026 10:40:47 CDT) Approved as to Form and Legality: Name: Dominic Casagrande Title: Sr. IT Solutions Manager By: Name Title: C,pda,ce- Paq Candace Pagliara (Sep 1 026 13:35:03 CDT) Candace Pagliara Sr. Assistant City Attorney Contract Authorization: M&C: 25-0128 Approval Date: 02/25/2025 Form 1295: 2025-1259468 City Secretary: ooaoo!y I.g OVe g`=G a i�alt�t °acca�EX %sa6 By: lU Name: Jannette Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 Docusign Envelope ID: DABD900A-4623-8887-8129-F4BB1D6A8201 CENTRALSOUARE° Renewal Order #: Q-265576 Start Date: October 1, 2026 End Date: September 30, 2027 Billing Frequency: Yearly Subsidiary: CentralSquare Technologies, LLC Renewal Order prepared by: Steve Castle stephen.castle@centralsquare.com Renewal Order prepared for: Pete Rizzo, Senior Manager — IT Operations Fort Worth Police Department IT Solutions-ERP Fort Worth, Texas 76102 817-392-3016 Thank you for your continued business. We at CentralSquare appreciate and value our relationship and look forward to serving you in the future. CentralSquare provides software that powers over 8,000 communities. More information about all of our products can be found at www.centralsquare.com. WHAT SOFTWARE IS INCLUDED? PRODUCT NAME QUANTITY TOTAL 1. Archive & Reporting Server SWL 1 6,265.71 USD 2. Arcserve High Availability for Enterprise OS Servers - 1 6,288.80 USD Government Annual Maintenance Fee 3. Backup/EOC User SWL 37 37,594.22 USD 4. CentralSquare Message Switch Subscription for ASAP Annual 1 0.00 USD Subscription Fee 5. Crimemapping.com Annual Subscription Fee 1 0.00 USD 6. CrimeView Analytics: Single Data Set (3 years data) CST 1 2,945.83 USD System Subscription Fee - Arrest 7. CrimeView Analytics: Single Data Set (3 years data) CST 1 2,945.83 USD System Subscription Fee - Crash 8. CrimeView Analytics: Single Data Set (3 years data) CST 1 2,945.83 USD System Subscription Fee - Parolees 9. CrimeView Analytics: Single Data Set (3 years data) CST 1 2,945.83 USD System Subscription Fee - Vehicles 10. CrimeView Analytics: Standard (3 years data) CST System 1 6,746.76 USD Subscription 11. Custom TCIC Query 1 677.37 USD 12. Desktop Mobile Site License 1 20,321.22 USD 13. Disaster Recovery - Server SWL 1 3,386.86 USD 14. Disaster Recovery -User SWL 3 5,080.32 USD 15. Dispatch Rules Module 1 846.73 USD MORE INFORMATION AT CENTRALSQUARE.COM Docusign Envelope ID: DABD900A-4623-8887-8129-F4BB1D6A8201 CENTRALSQUARE® Renewal Order prepared by: Steve Castle stephen.castle@centralsquare.com 16. Dispatcher/Call Taker SWL (Police 34 Fire 10) 44 149,022.28 USD 17. DR - Locution Station Alerting 1 2,540.16 USD 18. DR - Maximus Courts (Wants/Warrants) 1 4,572.28 USD 19. DR - Mobile Interfaces (2 PD, 1 FD) 3 15,240.93 USD 20. DR - Mobile Servers (1 PD, 1 FD) 2 6,773.74 USD 21. DR - Standard Paging Interface 1 914.46 USD 22. DR - TLETS/NCIC Interface 1 5,080.31 USD 23. Enterprise CAD ASAP Interface Annual Subscription (OP) 1 6,322.66 USD Annual Subscription Fee 24. Enterprise CAD Auto Dispatch (OP) Annual Subscription Fee 1 5,589.00 USD 25. Enterprise CAD Mapping (OP) Annual Subscription Fee 20 4,379.40 USD 26. Enterprise CAD Mapping (OP) Annual Subscription Fee 15 3,105.00 USD 27. Enterprise CAD Mapping Annual Maintenance Fee 1 147.52 USD 28. Enterprise CAD Mapping Annual Maintenance Fee 60 1,200.60 USD 29. Enterprise CAD Mapping Test or Training Annual Maintenance 1 150.76 USD Fee 30. Enterprise CAD Position (OP) Annual Subscription Fee 20 94,155.60 USD 31. Enterprise CAD Position (OP) Annual Subscription Fee 15 66,757.50 USD 32. Enterprise CAD Position Annual Maintenance Fee 4 12,462.40 USD 33. Enterprise CAD Position Annual Maintenance Fee 1 2,950.37 USD 34. Enterprise CAD Routing Server - Disaster Recovery (OP) 1 1,345.50 USD Annual Subscription Fee 35. Enterprise CAD Routing Server - Test or Trn. System (OP) 1 1,345.50 USD Annual Subscription Fee 36. Enterprise CAD Routing Server - Test or Trn. System (OP) 1 1,345.50 USD Annual Subscription Fee 37. Enterprise CAD Routing Server (OP) Annual Subscription Fee 1 8,383.50 USD 38. Enterprise CAD Test or Training System Annual Maintenance 1 3,256.50 USD Fee 39. Enterprise FBR User Annual Maintenance Fee 250 63,830.00 USD 40. Enterprise Mobile Base Position (OP) Annual Subscription Fee 115 35,707.50 USD 41. Enterprise Mobile Base Position w/ CJIS/NCIC Forms (OP) 226 98,972.18 USD Annual Subscription Fee MORE INFORMATION AT CENTRALSQUARE.COM Docusign Envelope ID: DABD900A-4623-8887-8129-F4BB1D6A8201 CENTRALSQUARE® Renewal Order prepared by: Steve Castle stephen.castle@centralsquare.com 42. Enterprise Mobile Base Position with CJIS/NCIC Forms Annual 76 22,423.04 USD Maintenance Fee 43. Enterprise Mobile Mapping (OP) Annual Subscription Fee 115 11,902.50 USD 44. Enterprise Mobile Mapping (OP) Annual Subscription Fee 226 24,742.48 USD 45. Enterprise Mobile Mapping Test or Training Annual 76 4,484.76 USD Maintenance Fee 46. Enterprise Mobile Mapping Test or Training Annual 1 60.31 USD Maintenance Fee 47. Enterprise Mobile Test or Training System (Add On) (OP) 1 5,633.61 USD Annual Subscription Fee 48. Enterprise Mobile Test or Training System Annual 1 2,578.07 USD Maintenance Fee 49. Enterprise RMS Barcode Handheld Reader Software Annual 1 400.39 USD Maintenance Fee 50. Enterprise RMS Custom Maintenance - CopLogic Interface to 1 4,468.12 USD RMS 51. Enterprise RMS Custom Maintenance - One-way RMS to 1 3,574.48 USD Livescan for Fingerprinting 52. Enterprise RMS Custom Maintenance - RMS Archive Server 1 580.27 USD Software 53. Enterprise RMS Evidence and Barcoding Annual Maintenance 1 3,033.67 USD Fee 54. Enterprise RMS GIS (With CAD) Annual Maintenance Fee 1 0.00 USD 55. Enterprise RMS Integrated Solution Annual Maintenance Fee 1 1,575.91 USD 56. Enterprise RMS Server Software Annual Maintenance Fee 1 23,210.95 USD 57. Enterprise RMS Test or Training System Annual Maintenance 1 2,088.99 USD Fee 58. Enterprise RMS User Annual Maintenance Fee 225 83,036.25 USD 59. Event Playback (GIS Playback) Module Annual Maintenance 1 2,540.16 USD Fee 60. Geofile Cross Reference Module/Point-Polygon 10 846.70 USD 61. GIS Link for Response Plan Imports 1 1,693.43 USD 62. GISLink Utility License 2 5,080.30 USD 63. Hot Standby Server License 1 3,386.86 USD 64. Locution Station Alerting Interface 1 8,467.17 USD MORE INFORMATION AT CENTRALSQUARE.COM Docusign Envelope ID: DABD900A-4623-8887-8129-F4BB1D6A8201 CENTRALSQUARE® Renewal Order prepared by: Steve Castle stephen.castle@centralsquare.com 65. Maximus Courts (Wants/Warrants) 1 15,240.92 USD 66. NCIC/State Query Position for Enterprise CAD (OP) Annual 18 3,941.46 USD Subscription Fee 67. NCIC/State Query Position for Enterprise CAD Annual 1 147.52 USD Maintenance Fee 68. Paging Interface 1 3,048.18 USD 69. Primary Server SWL - Multi Jurisdictional 1 10,160.60 USD 70. Proxy Change for VNM & Records Check (DL Query by Name 1 846.73 USD only) 71. Proxy Change for VNM & Records Check (Lojack Query) 1 846.73 USD 72. Proxy Change for VNM & Records Check (Protective order) 1 846.73 USD 73. Proxy Change for VNM & Records Check (Wanted Person 1 846.73 USD Query) 74. QA Training Server SWL 1 3,386.86 USD 75. QA Training User SWL 2 2,032.12 USD 76. Quickest Path Unit Recommendation Module 44 14,902.36 USD 77. Raptor API SWL 1 846.73 USD 78. Snap Shot Module 1 846.73 USD 79. Standard ANI/ALI Interface - DR 1 1,016.06 USD 80. Standard ANI/ALI Interface - Production 1 3,048.18 USD 81. Standard Deccan Commit (MUM) Integration Annual 1 0.00 USD Maintenance Fee 82. Standard EMD Integration (OP) Annual Subscription Fee 24 4,968.00 USD 83. Standard Livescan Publisher - Municipal Court 1 2,491.12 USD 84. Standard Mobile AFR Interface License 1 6,318.45 USD 85. Standard Operating Procedue (SOP) Module 1 2,540.16 USD 86. Std Enterprise CAD to External System Incident Data Transfer 1 4,119.20 USD Interface Annual Maintenance Fee 87. Supervisor User SWL (Police 4 Fire 4) 8 13,547.44 USD 88. System Status Management Module 1 0.00 USD 89. Test & Training Mobile Clients 5 846.75 USD 90. Test Training Server (all) 1 4,064.24 USD 91. TLETS/NCIC Interface 1 16,934.35 USD MORE INFORMATION AT CENTRALSQUARE.COM Docusign Envelope ID: DABD900A-4623-8887-8129-F4BB1D6A8201 CENTRALSQUARE° Renewal Order prepared by: Steve Castle stephen.castle@centralsquare.com 92. Unit Swap 1 846.73 USD 93. Visinet Browser Site License with Reporting 1 8,467.17 USD 94. VisiNet Mobile AVL License with mapping 720 73,159.20 USD 95. VisiNet Mobile Base Client License 720 121,924.80 USD 96. VisiNet Mobile Mapping Server 1 1,693.42 USD 97. VisiNet Mobile Server 500+ 1 33,868.71 USD 98. VisiNet Mobile Test Servers (1 Fire & 1 PD) 2 6,722.66 USD WHAT SERVICES ARE INCLUDED? DESCRIPTION TOTAL 1. Escrow Fee Recurring 950.00 USD Renewal Order Total: 1,275,817.92 USD Billing Information This is not an invoice. Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of the Customer. For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and regulations of the taxing authority(ies) governing the Ship To location provided by the Customer on the Renewal Order Form Please note that the Total Price shown above has been rounded to the nearest two decimal places for display purposes only. The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a Total Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather than the Total Price displayed above. MORE INFORMATION AT CENTRALSQUARE.COM Docusign Envelope ID: DABD900A-4623-8887-8129-F4BB1 D6A8201 M&C Review CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas FORT WORTh 14* I REFERENCE **M&C 25- 04CENTRALSQUARE CAD DATE: 2/25/2025 NO.: 0128 LOG NAME: ROUTING SERVERS, TRAINING, EMS LICENSE SUB CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of the Fifteenth Amendment to City Secretary Contract Number 48482 for the Computer Aided Dispatch System Software Support Agreement with CentralSquare Technologies LLC to Add the Routing Servers for the Computer Aided Dispatch Disaster Recovery, Test, Training and Production Environments in the Amount of $31,305.00; Annual Training in the Amount of $10,500.00; an Additional Amount of $121,420.00 to Maintain Desktop, Mobile, and ProQA Integration Annual License Subscription to Support the Addition of MedStar, for a Total Recurring Annual Amount of $1,363,517.36 for the Fort Worth Fire and Police Departments through the Information Technology Solutions Department RECOMMENDATION: It is recommended that City Council authorize the execution of the fifteenth amendment to City Secretary Contract Number 48482, for the Computer Aided Dispatch System Software Support Agreement with CentralSquare Technologies LLC to add the routing servers for the Computer Aided Dispatch Disaster Recovery, Test, Training and Production Environments in the amount of $31,305.00; annual training in the amount of $10,500.00; an additional amount of $121,420.00 to maintain Desktop, Mobile, and ProQA Integration annual license subscription to support the addition of MedStar, for a total recurring annual amount of $1,363,517.36 for the Fort Worth Fire and Police Departments through the Information Technology Solutions Department. DISCUSSION: On January 23, 2007, City Council approved Mayor and Council Communication (M&C) C-21944 for a Computer Aided Dispatch (CAD) and Station Alerting System with CentralSquare Technologies LLC (formerly TriTech Software Systems) for an initial cost of $6,840,000.00. City Secretary Contract (CSC) 48482 was executed January 31, 2007. On November 13, 2018, City Council approved M&C P-12272 to amend the CentralSquare (TriTech) agreement for up to $800,000.00 annually for software and license fees, training, and software maintenance for the CAD system, Station Alerting System, Mobile Data and Records Management System. On August 12, 2022, the City executed City Secretary Contract (CSC) 48482 Amendment No. 4 to increase the CentralSquare CAD system software support services to $826,881.53 annually and add CrimeView Dashboard software for $18,797.80. The total annual contract amount was $845,679.33. CSC 48482 Amendment No. 5 executed August 23, 2022, added Standard Livescan publisher License Fee and professional services in the amount of $19,250.36 and recurring maintenance fee of $2,090.36 for Municipal Court. The new annual contract amount was $867,020.05. CSC 48482 Amendment No. 6 added $17,355.00 for professional services for Enterprise Records Training System Scale Out for the Police Department. Following execution of CSC 48482-A6 on February 13, 2023, the new annual contract amount was $884,375.05. On May 1, 2023, the City executed CSC 48482 Amendment No. 7 to add Enterprise CAD ASAP Interface annual subscription at the cost of $1,471.44. The new annual contract amount was $885,846.49. apps.cfwnet.org/council_packet/mc_review.asp?ID=32993&councildate=2/25/2025 1/3 Docusign Envelope ID: DABD900A-4623-8887-8129-F4BB1 D6A8201 M&C Review June 27, 2023, City Council authorized M&C 23-0525, for the execution of CSC 48482 Amendment No. 8 to implement CentralSquare Unify Hub software with an initial cost of $157,852.50 and recurring costs of $87,400.00 annually. On June 29, 2023, the City executed CSC 48482-A8 to add Unify Hub software for a new total annual contract amount of $1,131,098.99. On September 26, 2023, City Council approved M&C 23-0788 to request authorization to execute CSC 48482 Amendment No. 9 to increase the amount of annual CAD support services to $893,692.36 and add Mobile CAD licenses in the amount of $206,600.00, with four (4) one-year renewal options, for the new total contract amount of $1,131,098.99. On November 1, 2023, the City executed CSC 48482 Amendment No. 10 to add Professional Services and Livescan Publisher maintenance in the amount of $5,547.00. On December 12, 2023, the City executed CSC 48482-A11 to add Enterprise Mobile Test or Training System in the amount of $11,930.00. On April 7, 2024, the City executed CSC 48482 Amendment No. 12 to add Public Safety GIS/Analytics services for $43,875.00. On August 30, 2024, the City executed CSC 48482 Amendment No. 13 for Public Safety Consulting for a one-time cost of $27,690.00. On December 10, 2024, the City executed CSC 48482 Amendment No. 14 to increase the total annual spend authority to $1,200,292.36 to purchase additional Enterprise Mobile Test or Training system and Enterprise CAD licenses. This M&C is to request authorization to execute CSC 48482 Amendment No. 15 to add Annual Training, Routing Servers for CAD Disaster Recovery Environments, Desktop and Mobile CAD, and ProQA Integration licenses which will support the addition of MedStar in the amount of $163,225.00. Upon approval and execution of the amendment, the total recurring annual amount will be $1,363,517.36. CentralSquare Technologies LLC is the documented sole source provider for support and maintenance to the existing City of Fort Wort Fire Department and Police Department Computer - Aided -Dispatch system. Funding is budgeted in the Other Contractual Services account within the Info Technology Systems Fund for the ITS Public Safety Apps Department. BUSINESS EQUITY: A waiver of the Business Equity goal for subcontracting requirements was requested, and approved by DVIN, in accordance with the applicable Ordinance, because the purchase of goods or services is from a sole source where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution of CSC 48482 Amendment No. 15 by the Deputy City Manager and expires September 30, 2025. The agreement may be renewed for three additional one-year renewal terms beginning October 1, 2025. RENEWAL OPTIONS: The agreement may be renewed at the City's option for three (3) additional one-year renewal terms beginning October 1, 2025, per M&C 23-0788 approved on September 26, 2023. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Info Technology Systems Fund to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. apps.cfwnet.org/council_packet/mc_review.asp?ID=32993&councildate=2/25/2025 2/3 Docusign Envelope ID: DABD900A-4623-8887-8129-F4BB1 D6A8201 M&C Review ROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by Originating Department Head: Additional Information Contact: Mark McDaniel () Kevin Gunn (2015) Kevin Gunn (2015) Mark DeBoer (8598) ATTACHMENTS 04CENTRALSQUARE CAD ROUTING SERVERS, TRAINING, EMS LICENSE SUB funds avail.docx (CFW Internal) 2025 Form 1295 TriTech(CAD support)_(signed) 1.22.2025.pdf (CFW Internal) FID Table CentralSquare Jan 2025.xlsx (CFW Internal) Request for BE waiver Final-CC.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=32993&councildate=2/25/2025 3/3 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: CentralSquare Technologies, LLC Subject of the Agreement: Nineteenth Renewal to CSC 48482 of CentralSquare Technologies, LLC M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 48482-R19 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: September 30, 2027 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No O Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.