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Home My WebLink About065816 - General - Contract - Dana Safety Supply, Inc.Memorandum of Understanding CSC No. 65816 Fort Worth Police Department Filming Project 1 Parties and Purpose This Memorandum of Understanding (MOU) is between the City of Fort Worth, acting through the Fort Worth Police Department (FWPD), and Dana Safety Supply, Inc. (DSS). It establishes the arrangements for filming and officer interviews for a DSS video showing how public safety vehicle equipment supports department operations and the officers who use it. 2 Filming Activities DSS will coordinate with FWPD to ride along with up to four officers, conduct interviews, and film approved patrol operations, including live calls when permitted by FWPD. Filming will focus on equipment in use during day-to-day operations. FWPD will determine participating officers, approved locations, access, and scheduling. Interview topics will include emergency vehicle lighting and sirens; equipment layout and ease of officer interaction; lighting effectiveness; white scene lighting; intersection clearing; and officers' perspectives on the protection provided by BallisTech® vehicle armoring. Officers will be encouraged to share their own experiences and opinions. The Tuesday, September 15, 2026 video shoot will also include a live fire demonstration of BallisTech® Vehicle Armoring Solutions at the FWPD indoor range. A FWPD range officer will be asked to perform the firing sequences, subject to FWPD confirmation. The demonstration and filming will follow FWPD range rules and the range officer's direction. DSS will clean the range and remove all glass and demonstration debris after the shoot. 3 Schedule and Coordination Filming dates: Monday, September 14 and Tuesday, September 15, 2026 DSS project contact: Thomas Sabo, Director of Marketing & Business Development Tsabo@danasafetysupply.com 1 813-361-8004 500 S Edwardia Blvd, Greensboro, NC 27407 FWPD project contact: Sergeant P.A. Vega #3889 Police Administration, P.R.O. Team Supervisor Paul.Vega@fortworthtexas.gov 1 817-392-4255 505 W. Felix St., Fort Worth, TX 76115 4 Safety and Department Direction The filming crew will consist of Thomas Sabo representing DSS and two personnel from Phenyx Marketing, DSS's contracted videography provider. Jeff Mullins is the principal of Phenyx Marketing. DSS will provide FWPD with the names of both videography personnel before filming and ensure all crew members follow FWPD instructions and applicable ride -along and access requirements. Filming must not interfere with officer duties, emergency response, investigations, or public safety. FWPD may restrict access or pause or stop filming at any time. Production personnel will immediately comply with an officer's direction to stop recording or leave an area. 5 Privacy and Sensitive Information DSS will not film active call screens or intentionally film members of the public. Before any footage is released, DSS will redact license plate information and the faces or other identifying characteristics of any members of the public inadvertently recorded. DSS will also remove or redact sensitive operational information identified during FWPD review. These restrictions apply to video, still images, and accompanying audio. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 6 Footage Review and Intended Use DSS intends to use footage captured during this project as ongoing marketing and communications material, including completed videos, interviews, b -roll, still images, social media content, website content, presentations, advertising, and other promotional materials. Before initial public use, DSS will provide FWPD with the footage and interview segments for written approval. FWPD review will be limited to confidentiality, privacy, sensitive information, operational needs, security or infrastructure, and factual accuracy. DSS will address specific concerns identified by FWPD before using the affected material. Once approved, the footage and interview segments may be retained and reused by DSS on an ongoing basis without additional review or approval for each use unless expressly revoked by the City of Fort Forth or FWPD. This permission includes editing, shortening, cropping, captioning, combining approved material with other content, and incorporating it into future videos and evergreen marketing materials. FWPD approval of footage also authorizes the continued appearance of City or FWPD names, marks, and insignia as captured in that footage. Separate use of City or FWPD logos or insignia outside the approved footage requires written approval. Additional approval is required only for previously unapproved footage or edits that materially change the meaning or context of an officer statement. All uses remain subject to the privacy and sensitive information requirements in this MOU. Participation does not constitute an official City or FWPD endorsement of DSS or any manufacturer. DSS may provide approved material to production and marketing service providers working on its behalf for these purposes. This MOU does not authorize the sale or licensing of footage to unrelated third parties.DSS will address specific concerns identified by FWPD before using the affected material. 7 Project Costs DSS will arrange and pay for its production personnel, equipment, editing, and related production expenses. Any reimbursement, additional staffing expense, or other payment between the parties must be agreed upon separately in writing before the expense is incurred. 8 Liability and Indemnification LIABILITY - DSS SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE, AND PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE, OR INTENTIONAL MISCONDUCT OF DSS, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS. GENERAL INDEMNIFICATION - DSS HEREBY COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS, AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO DSS'S BUSINESS AND ANY RESULTING LOST PROFITS) AND PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS, MALFEASANCE, OR INTENTIONAL MISCONDUCTS OF DSS\, ITS OFFICERS, AGENTS, SERVANTS, CONTRACTORS, SUBCONTRACTORS, OR EMPLOYEES 9. Effective Date and Changes This MOU takes effect when signed by authorized representatives of both parties. Filming will not begin until the agreement is fully signed and FWPD has confirmed the filming arrangements. Either party may end participation by written notice to the other party. Ending participation does not remove the privacy, review, and use requirements applicable to footage already captured unless permission for the use of footage or interview segments has been expressly revoked in writing by the City of Fort Worth or FWPD. Changes to this MOU must be agreed upon in writing by both parties. 10 Approval and Signatures By signing below, the authorized representatives agree to the filming arrangements and responsibilities described in this MOU. Dana Safety Supply Legal entity: Dana Safet p y, nc. Authorized signature: Printed name and titl homas Sabo, Director of Marketing Date: 9/13/26 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: William Johnson Title: Assistant City Manager Date: 09/14/2026 APPROVAL RECOMMENDED: Da'4d Carabai r(Sep 14, 2026 14:08:15 CDT) By : Name: David Carabajal Title: Executive Assistant Chief oavonpIl ATTEST: By. `I 144�1,E'XA5oo. Name: Jannette S. Goodall n°npp44 Title: City Secretary CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Kathryn Agee By: Kathrlrn Agee 14, 20210:13:10 Name: Kathryn Agee Title: Senior Management Analyst APPROVED AS TO FORM AND LEGALITY: Keanan'Mbtthews Hall (Sep 14, 2026 10:12:05 CDT) By: Name: Keanan M. Hall OFFICIAL RECORD Title: Sr. Assistant City Attorney CITY SECRETARY FT. WORTH, TX FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Dana Safety Supply, Inc. Subject of the Agreement: Memorandum of Understanding with arrangements for filming and officer interviews for DSS video showing how public safety vehicle equipment supports department operations and the officers who use it. Filming to take place September 14 and 15, 2026. M&C Approved by the Council? * Yes ❑ No If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 9/14/2026 If different from the approval date. Expiration Date: 9/16/2026 If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.