HomeMy WebLinkAbout065818 - General - Contract - Artes de la RosaCSC No. CSC No. 65818
ADDENDUM TO FACILITY RENTAL AGREEMENT
BETWEEN
THE CITY OF FORT WORTH
AND ARTES DE LA ROSA, INC.
This Addendum to Facility Rental Agreement ("Addendum") is entered into by
and between Artes De La Rosa, Inc. ("Vendor") and the City of Fort Worth ("City"),
individually referred to as "party" and collectively the "patties", for facility rental services.
The Contract documents shall include the following:
I. The Artes De La Rosa Facility Rental Agreement; and
3. This Addendum.
Notwithstanding any language to the contrary in the attached Facility Rental
Agreement (referred to herein as the "Agreement"), the Patties hereby stipulate by evidence of
execution of this Addendum below by a representative of each party duly authorized to bind the
parties hereto, that the parties hereby agree that the provisions in this Addendum below shall be
applicable to the Agreement as follows:
I. Compensation. Total compensation under this Agreement will not exceed two
thousand seven hundred and ninety-eight dollars and ninety-five cents ($2,798.95). City will
pay Vendor in accordance with the Prompt Payment Act (Chapter 2251 of the Texas Government Code)
and the provisions of this Agreement. Vendor will not perform any additional services or bill for expenses
incurred for City not specified by Section 3, Rental Details, of the Artes De La Rosa Facility Rental
Agreement, unless City requests and approves in writing the additional costs for such services. City will
not be liable for any additional expenses of Vendor not specified by this Agreement unless City first
approves such expenses in writing.
2. Termination.
a. Breach. If either party commits a material breach of the Agreement, the non -
breaching Patty must give written notice to the breaching party that describes the breach
in reasonable detail. The breaching party must cure the breach ten (10) calendar days after
receipt of notice from the non -breaching party, or other time frame as agreed to by the
patties. If the breaching party fails to cure the breach within the stated period of time, the
non -breaching party may, in its sole discretion, and without prejudice to any other right
under the Agreement, law, or equity, immediately terminate this Agreement by giving
written notice to the breaching party.
b. Fiscal Funding Out. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify
Vendor of such occurrence and the Agreement shall terminate on the last day of the fiscal
period for which appropriations were received without penalty or expense to the City of
any kind whatsoever, except as to the portions of the payments herein agreed upon for
which funds have been appropriated.
Addendum
OFFICIAL RECORD
CITY SECRETARY Page I of7
FT. WORTH, TX
c. Duties and Obligations of the Parties. In the event that the Agreement is
terminated prior to the Expiration Date, City shall pay Vendor for services actually
rendered up to the effective date of termination and Vendor shall continue to provide City
with services requested by City and in accordance with the Agreement up to the effective
date of termination. Upon termination of the Agreement for any reason, Vendor shall
provide City with copies of all completed or partially completed documents prepared under
the Agreement. In the event Vendor has received access to City information or data as a
requirement to perform services hereunder, Vendor shall return all City -provided data to
City in a machine-readable format or other format deemed acceptable to City.
3. Attorneys' Fees, Penalties, and Liquidated Damages. To the extent the attached
Agreement requires City to pay attorneys' fees for any action contemplated or taken, or penalties
or liquidated da►nages in any amount, City objects to these terms and any such terms are hereby
deleted from the Agreement and shall have no force or effect.
4. Law and Venue. The Agreement and the rights and obligations of the parties hereto
shall be governed by, and construed in accordance with the laws of the United States and state of
Texas, exclusive of conflicts of law provisions. Venue for any suit brought under the Agreement
shall be in a covet of competent jurisdiction in Tarrant County, Texas. To the extent the Agreement
is required to be governed by any state law other than Texas or venue in Tarrant County, City
objects to such terms and any such terms are hereby deleted from the Agreement and shall have
no force or effect.
5. Notices to Patties. Notices required pursuant to the provisions of this Agreement
shall be conclusively determined to have been delivered when (I) hand -delivered to the other party,
its agents, employees, servants or representatives, (2) delivered by facsimile with electronic
confirmation of the transmission, or (3) received by the other patty by United States Mail,
registered, return receipt requested, addressed as follows:
TO CITY:
City of Fort Worth
Attn: Assistant City Manager
100 Fort Worth Trail
Fort Worth, TX 76102 -63 14
Facsimile: (817) 392-8654
With copy to Fort Worth City
Attorney's Office at same address
TO VENDOR:
Artes De La Rosa, Inc.
ATTN: Giron William
1440 North Main Street
Fort Worth, TX 76164 USA
6. Insurance. The City is a governmental entity under the laws of the state of Texas
and pursuant to Chapter 2259 of the Texas Government Code, entitled "Self -Insurance by
Governmental Units," is self -insured and therefore is not required to purchase insurance. To the
extent the Agreement requires City to purchase insurance, City objects to any such provision, the
Addendum Page 2 017
parties agree that any such requirement shall be null and void and is hereby deleted from the
Agreement and shall have no force or effect. City will provide a letter of self -insured status as
requested by Vendor.
7. Sovereign Immunity. Nothing herein constitutes a waiver of City's sovereign
immunity. To the extent the Agreement requires City to waive its rights or immunities as a
government entity, such provisions are hereby deleted and shall have no force or effect.
8. Limitation cnf Liability and Indemnity. TO THE EXTENT THE
AGREEMENT, IN ANY WAY, LIMITS THE LIABILITY OF VENDOR OR REQUIRES
CITY TO INDEMNIFY OR HOLD VENDOR OR ANY THIRD PARTY HARMLESS
FROM DAMAGES OF ANY KIND OR CHARACTER, CITY OBJECTS TO THESE
TERMS AND ANY SUCH TERMS ARE HEREBY DELETED FROM THE AGREEMENT
AND SHALL HAVE NO FORCE OR EFFECT.
9. Data Breach. Vendor further agrees that it will monitor and test its data
safeguards from time to time, and further agrees to adjust its data safeguards from time to
time in light of relevant circumstances or the results of any relevant testing or monitoring. If
Vendor suspects or becomes aware of any unauthorized access to any financial or personal
identifiable information ("Personal Data") by any unauthorized person or third party, or
becomes aware of any other security breach relating to Personal Data held or stored by
Vendor under the Agreement or in connection with the performance of any services
performed under the Agreement or any Statement(s) of Work ("Data Breach"), Vendor shall
immediately notify City in writing and shall fully cooperate with City at Vendor's expense
to prevent or stop such Data Breach. In the event of such Data Breach, Vendor shall fully
and immediately comply with applicable laws, and shall take the appropriate steps to remedy
such Data Breach. VENDOR WILL DEFEND, INDEMNIFY AND HOLD CITY, ITS
AFFILIATES, AND THEIR RESPECTIVE OFFICERS, DIRECTORS, EMPLOYEES
AND AGENTS, HARMLESS FROM AND AGAINST ANY AND ALL CLAIMS, SUITS,
CAUSES OF ACTION, LIABILITY, LOSS, COSTS AND DAMAGES, INCLUDING
REASONABLE ATTORNEY FEES, ARISING OUT OF OR RELATING TO ANY
THIRD -PARTY CLAIM ARISING FROM BREACH BY VENDOR OF ITS
OBLIGATIONS CONTAINED IN THIS SECTION, EXCEPT TO THE EXTENT
RESULTING FROM THE ACTS OR OMISSIONS OF CITY. All Personal Data to which
Vendor has access under the Agreement, as between Vendor and City, will remain the
property of City. City hereby consents to the use, processing and/or disclosure of Personal
Data only for the purposes described herein and to the extent such use or processing is
necessary for Vendor to carry out its duties and responsibilities under the Agreement, any
applicable Statement(s) of Work, or as required by law. Vendor will not transfer Personal
Data to third parties other than through its underlying network provider to perform its
obligations under the Agreement, unless authorized in writing by City. VENDOR'S
OBLIGATION TO DEFEND, HOLD I-IARMLESS AND INDEMNIFY CITY SHALL
REMAIN IN FULL EFFECT IF THE DATA BREACH IS THE RESULT OF TILE
ACTIONS OF A THIRD PARTY. All Personal Data delivered to Vendor shall be stored in
the United States or other jurisdictions approved by City in writing and shall not be
transferred to any other countries or jurisdictions without the prior written consent of City.
Addendum Page 3 o17
10. No Mandatory Arbitration. To the extent the Agreement requires mandatory
arbitration to resolve conflicts, City objects to these terms and any such terms are hereby deleted
from the Agreement and shall have no force or effect.
11. No Debt. In compliance with Article 11 § 5 of the Texas Constitution, it is
understood and agreed that all obligations of City hereunder are subject to the availability of funds.
If such funds are not appropriated or become unavailable, City shall have the right to terminate the
Agreement except for those p01 Lions of funds which have been appropriated prior to termination.
12, Confidential Information. Vendor, for itself and its officers, agents, employees,
and representatives, agrees that it shall treat all information provided to it by the City as
confidential and shall not disclose any such information to a third patty without the prior written
approval of the City. Vendor further agrees that it shall store and maintain City Information in a
secure manner and shall not allow unauthorized users to access, modify, delete or otherwise
corrupt City Information in any way. Vendor shall notify the City immediately if the security or
integrity of any City information has been compromised or is believed to have been compromised.
13. Public Information. City is a government entity under the laws of the State of Texas
and all records held or maintained by City are subject to disclosure under the Texas Public
Information Act. To the extent the Agreement requires that City maintain records in violation of
the Act, City hereby objects to such provisions and such provisions are hereby deleted from the
Agreement and shall have no force or effect. In the event there is a request for information marked
Confidential or Proprietary, City shall promptly notify Vendor. It will be the responsibility of
Vendor to submit reasons objecting to disclosure. A determination on whether such reasons are
sufficient will not be decided by City, but by the Office of the Attorney General of the State of
Texas or by a court of competent jurisdiction.
14. Addendum Controlling-. If any provisions of the attached Agreement, conflict with
the terms herein, are prohibited by applicable law, conflict with any applicable rule, regulation or
ordinance of City, the terms in this Addendum shall control.
15. Immigration and Nationality Act. Vendor shall verify the identity and employment
eligibility of its employees who perform work under this Agreement, including completing the
Employment Eligibility Verification Form (1-9). Upon request by City, Vendor shall provide City
with copies of all 1-9 forms and supporting eligibility documentation for each employee who
performs work under this Agreement. Vendor shall adhere to all Federal and State laws as well as
establish appropriate procedures and controls so that no services will be performed by any Vendor
employee who is not legally eligible to perform such services. VENDOR SHALL INDEMNIFY
CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR
LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY VENDOR, VENDOR'S
EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice
to Vendor, shall have the right to immediately terminate this Agreement for violations of this
provision by Vendor.
Addendum Page 4 o17
16. No Boycott oflsrael. If Vendor has fewer than 10 employees or the Agreement is
for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with
Chapter 2271 of the Texas Government Code, City is prohibited from entering into a contract with
a company for goods or services unless the contract contains a written verification from the
company that it: (I) does not boycott Israel; and (2) will not boycott Israel during the term of the
contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those
terms in Chapter 2271 of the Texas Government Code. By signing this Addendum, Vendor
celiifies that Vendor's signature provides written verification to City that Vendor: (1) does not
boycott Israel; and (2) will not boycott Israel during the term of the Agreement.
17. Prohibition on Boycotting Energy Companies. Vendor acknowledges that in
accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering
into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly
or pal ily from public funds of the City with a company with 10 or more full-time employees unless
the contract contains a written verification from the Vendor that it: (l) does not boycott energy
companies; and (2) will not boycott energy companies during the term of this Agreement. To the
extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this
Agreement, Vendor certifies that Vendor's signature provides written verification to the City that
Vendor: (I) does not boycott energy companies; and (2) will not boycott energy companies during
the term of this Agreement.
18. Prohibition on Discrimination Against Firearm and Ammunition Industries.
Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, the City is prohibited from entering into a contract for goods or services that
has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City
with a company with 10 or more full-time employees unless the contract contains a written
verification from the Vendor that it: (I) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association; and (2) will not discriminate
during the term of the contract against a firearm entity or firearm trade association. To the extent
that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this
Agreement, Vendor certifies that Vendor's signature provides written verification to the City that
Vendor: (I) does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or
firearm trade association during the term of this Agreement.
19. Right to Audit. Vendor agrees that City shall, until the expiration of three (3) years
after final payment under the Agreement, have access to and the right to examine any directly
pertinent books, documents, papers and records of Vendor involving transactions relating to the
Agreement. Vendor agrees that City shall have access during normal working hours to all
necessary Vendor facilities and shall be provided adequate and appropriate workspace in order to
conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable
advance notice of intended audits.
20. Counterparts. This Addendum may be executed in multiple counterparts, each of
which shall be an original and all of which shall constitute one and the same instrument. A
Addendum Page 5 o17
facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as
and shall have the same effect as an original.
21. Signature. The person signing this Addendum hereby warrants that he or she has
the legal authority to execute this Addendum on behalf of his or her respective party, and that such
binding authority has been granted by proper order, resolution, ordinance or other authorization of
the person or entity. The other Party is fully entitled to rely on this warranty and representation in
entering into this Addendum. Should that person or entity not be authorized, the terms and
conditions of this Addendum shall be binding as against the signatore and he or she shall be subject
to the terms and conditions of this Addendum.
(s; gnature page follows)
(remainder of this page intentionally left blank)
Addendum Page 6 of 7
ACCEPTED AND AGREED:
CITY:
CITY OF FORT WORTH
By:
Name: Jesica L. McEachern
Title: Assistant City Manager
09/15/2026
APPROVAL RECOMMENDED:
Chi'-ls�o,/heK f -tom (ei
By: Christopher H der (Sep 4,202611:44:17 CDT)
Name: Chris Harder
Title: Water Department Director
ATTEST:
/� .�zizcQxxo_� oro f1w g pVo 0=4
By: Uc°°° nez a54Q
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
By:
Name: William Giron
Title: Executive Director
Date: 8/31/26
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: /14i saes
Name: Monica Saenz
Title: Administrative Svc Coordinator
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Amarna A. Muhammad
Title: Assistant City Attorney I
CONTRACT AUTHORIZATION:
Form 1295 Certification No.: 2024-1161464
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Addendum Page 7 of 7
jArtesa��',6,Rosa
Cultural Center for the Arts
FACILITY RENTAL AGREMENT
SECTION 1— RENTAL INFORMATION
NAME OF EVENT: Raices Vivas
CONTACT PERSON: Hilda Zuniga
PHONE: 817-688-4418
EMAIL: hilda.zuniga a,fortworthtexas.gov
DATE(S) OF EVENT: September 26, 2026
EVENT START TIME: 8:30 am
ARRIVAL TIME: 7:00 am
Will food be served? ❑X Yes ❑No
Will alcohol be served? ❑ Yes ❑X No
Will minors be present? ❑X Yes ❑ No
Open to the public? ❑X Yes ❑ No
FEES ON DEPOSIT
EVENT END TIME: 1:00 pm
DEPARTURE TIME: 2:00 pm
Will food be sold? ❑ Yes ❑X No
Will alcohol be sold? ❑ Yes ❑X No
Will there be music? ❑Yes ❑X No
SECTION 2 - RULES AND REGULATIONS ON FACILITY RENTALS
- A rental deposit of 30% of the total rental is required to lock in your date. The deposit amount will be deducted
from the balance total on the final date of the event. Total Balance Due The Day of The Event.
- The Facility is not considered rented until (1) the Renter delivers the signed Facility Rental Agreement, rental deposit,
certificate of insurance, written evidence of permits and licenses, and any other items deemed necessary by Artes de
la Rosa; and (2) Artes de la Rosa, in its sole discretion, approves such rental in writing.
- The rental deposit is not refundable.
- Persons wishing to rent any Facility must be 18 years old at minimum.
CANCELLATION POLICY
-Renter must cancel at least 2 weeks before an event to be exempt from full rental fee. The rental deposit is non-
refundable.
-Artes de la Rosa's first priority is to provide a great experience and safe facilities for all users. We almost never have
to cancel an event but if we need to do so the following policy will be implemented. If Artes de la Rosa cancels an event
of any type due to weather, illness, or other acts beyond our control, any deposits and/or fees paid will be refunded
or credited to the payer or the event in question will be scheduled on another date that is agreeable to both parties.
PERIOD OF USE
- All use of the Facility shall terminate no later than the time and date in Section 1, and the Facility shall be vacated by
all persons at or before such time and date. Any time to set-up, tear down and remove equipment provided must be
included as part of the rental time.
- User shall have the use of the Facility only for the purposes herein.
- An Artes de la Rosa employee will open and close the Facility on the date(s) of the event and will be on duty in the
Facility for the duration of the event. The employee is assigned to answer questions or concerns, but is not available
to participate in the event.
JArtesa��',6,Rosa
Cultural Center for the Arts
FACILITY RENTAL AGREMENT
POST -EVENT RESPONSIBILITIES OF RENTER
- Removal of all decorations and other items brought into the Facility.
- Placing all tables and chairs to their appropriate storage racks in the designated areas.
- Clean up of the Facility including but not limited to removal of all trash generated by the event, removal of furniture,
equipment, beverages, food, utensils, etc. All trash and debris must be placed into the dumpster at the rear of the
Artes de la Rosa Gallery building (outside). Failure to comply with cleanup will result in a $100 cleaning charge. For
those events using a caterer, the caterer's agreement is incorporated herein by reference.
MISCELLANEOUS INFORMATION
- No smoking is permitted in any Artes de la Rosa Facility. If attendees smoke outside, the Renter must ensure that
refuse from tobacco products are properly disposed of.
- Renter shall not admit a larger number of individuals than can lawfully, safely, and freely move about the Facility.
- Damage/cleaning refund, if any, will be returned to the Renter within 21 days after the event concludes.
- No glue, nails, tacks, staples, or other adhesive materials may be used. An extra fee will be charged if this restriction
is violated.
- No lighted tapers, candles, or other flame -producing materials may be used.
- Tables and chairs may not be removed from the Facility.
- Music must end at least 1/2 hour before the scheduled end of the event.
- Renter is responsible for press releases and all marketing and promotion of the event.
- Renter shall not use Artes de la Rosa's name to suggest endorsement or sponsorship of the event without prior written
approval of Artes de la Rosa. Renter's publicity of the event shall clearly and accurately identify the name of the
sponsoring organization or individual.
- Renter shall not use Artes de la Rosa phone number on promotional materials.
- Artes de la Rosa reserves the right to review all copy and approve all forms of advertising or publicity in which its
name is used.
- Renter agrees that it shall not erect, post, place or affix any signs, advertisements, show bills, lithographs, posters or
cards of any description on any portion of the Facility without written permission of Artes de la Rosa. Should written
permission of Artes de la Rosa be obtained for the erection, posting, placing or affixing of any sign, advertisement,
poster, show bills, lithographs, or cards, the said erecting affixing, etc., shall be supervised by the Facilities Rental
Coordinator.
- Renter shall provide its own Box Office staff.
- Artes de la Rosa makes no warranty either expressed or implied, as to the condition, fitness, merchantability or
suitability of the Facility for Renter's purpose or needs. Prior to executing this Agreement, Renter acknowledges that
Renter's authorized representative has had the opportunity to inspect the Facility and to become acquainted with the
condition of the Facility, and has in fact done so. Renter agrees to accept and use the Facility "as is".
INDEMNIFICATION AND INSURANCE
- Renter shall indemnify, defend, and hold harmless Artes de la Rosa, its officers, employees, and agents from any and
all losses, costs, expenses, claims, liabilities, actions, or damages, including liability for injuries to any person or persons
or damage to property arising at any time during and/or arising out of or in any way connected with Renter's use or
occupancy of the Facility, unless solely caused by the gross negligence or willful misconduct of Artes de la Rosa, its
officers, employees, or agents.
- Any use of the Facility involving a danger or risk as determined by Artes de la Rosa in its sole discretion, shall be
covered by liability and property damage insurance provided by the Renter, at Renter's sole cost and expense and
endorsed for the benefit of Artes de la Rosa, with insurance companies acceptable to Artes de la Rosa. Renter shall
procure and maintain general liability insurance against any and all losses, costs, expenses, claims, liabilities, actions,
or damages, including liability for injuries to any person or persons or damage to property arising at any time during
and/or arising out of or in any way connected with Renter's use or occupancy of Artes de la Rosa's facilities and
3
JArtesa��',6,Rosa
Cultural Center for the Arts
FACILITY RENTAL AGREMENT
- The Renter must designate a representative to meet with the assigned Artes de la Rosa employee for a walk-through
inspection before the event and at its conclusion. That employee will determine whether the damage and cleaning
conditions of the agreement have been met.
- Renter, caterers, bands, transportation of rental equipment, decorators, and related individuals and activities will not
be permitted access to the Facility prior to or after the event time period. Renter shall be responsible for arranging
access during the time requested for entry and exit of the Facility.
- Artes de la Rosa will charge an additional amount of double the regular rental rate for any event continuing past the
ending time stated in this agreement.
FOOD & BEVERAGES
- Consumption or carrying of food is prohibited in the historic Rose Marine Theater unless prior written approval is
provided by Artes de la Rosa.
- The Renter must ensure that all City of Fort Worth inspections/certifications are completed if food is to be brought
into the Facility for sale.
- Artes de la Rosa reserves the right to approve any caterer providing food and/or drink at the Facilities.
RESTRICTIONS ON SALE AND USE OF ALCOHOLIC BEVERAGES
- Alcoholic beverages may be sold, served, and consumed only with advance permission of Artes de la Rosa.
- If alcohol is to be sold, Renter must obtain liquor/beer & wine permits as required by the City of Fort Worth and/or
the State of Texas and provide proof to Artes de la Rosa.
- Security is required for any event at which alcohol is to be sold, served, or consumed.
SECURITY
- Renter is solely responsible for supervising all individuals at the Facility during the event. However, Artes de la Rosa
may evict individuals from the Facility during the event if their conduct is not in the best interest of the public or is
deemed to be detrimental in any way.
EQUIPMENT & ACCESSORIES
- Renter does not have access to lighting, sound, or projection equipment unless specified in Section 3.
- Rental of Equipment and Accessories in Section 3 does not include the Technical Staff to operate this equipment.
- Renter may choose to utilize Artes de la Rosa's Credit Card Terminal to process sales for a fee as defined in Section 3.
Artes de la Rosa will mail a check for the amount of credit card sales no more than 10 days following event.
TECHNICAL PERSONNEL
- Light, Sound, and Projection technical assistance is available from Artes de la Rosa's resident Technician at a cost.
Renter is allowed to contract a light, sound, and/or projection operator to operate lights, sound, and projection but
said Technician must be approved by Artes de Ia Rosa.
- Only the resident Light, Sound and Projection Technician from Artes de la Rosa may rearrange lighting equipment
onstage for the event.
ROSE MARINE THEATER SPECIFIC REGULATIONS
- Rental of the Rose Marine Theater entitles Renter to the use of the dressing rooms, ticket booth (if needed), lobby,
reception center, house basic lighting and basic public address systems. If Renter chooses to supplement any
equipment it is at the sole cost of Renter.
- Renter does not have access to the Projection System unless specified in Section 3.
- Renter does not have access to the Sound and Lighting equipment, beyond the basic house lighting and sound, unless
specified in Section 3.
- Consumption or carrying of food is prohibited in the historic Rose Marine Theater unless prior written approval is
provided by Artes de la Rosa.
2
jArtesa�,6,Rosa
Cultural Center for the Arts
FACILITY RENTAL AGREMENT
adjoining property in the amount of $1,000,000 (one million dollars) per occurrence, combined single limit for bodily
injury or death and property damage, $2,000,000 (two million dollars) aggregate. Such insurance shall name Artes de
Ia Rosa, its officers, employees, and agents as Additional Insured prior to the rental date of the Facility. Renter shall
file certificates of such insurance with Artes de la Rosa. If a copy of the insurance certificate is not on file prior to the
event, Artes de la Rosa may deny access to the Facility.
- Renter waives any right of recovery against Artes de la Rosa, its officers, employees, and agents for fires, floods,
earthquakes, civil disturbances, regulation of any public authority, and other causes beyond their control. Renter shall
not charge results of "acts of God" to Artes de la Rosa, its officers, employees, or agents.
- Renter waives any right of recovery against Artes de Ia Rosa, its officers, employees, and agents for indemnification,
contribution, or declaratory relief arising out of or in any way connected with Renter's use or occupancy of the Facility
and adjoining property.
PLEASE READ, SIGN, AND AFFIX THE DATE TO THE FOLLOWING ACKNOWLEDGEMENT:
The Renter, by and through its authorized representative who is named in this application, hereby agrees to hold those
participating in the event to all of the terms and conditions recited in this Agreement.
The Renter, by and through its authorized representative, agrees to hold harmless Artes de la Rosa, its officers,
employees, and agents from any claims of action, liability, judgment, costs, expenses and attorney fees arising from
Renter's use of Artes de la Rosa facilities, and in all matters strictly comply with the conditions recited in this
Agreement.
The undersigned Renter representative, by his/her signature, accepts responsibility for the Sponsor Group for any and
all damage to Artes de la Rosa property and equipment, or for any thefts of Artes de Ia Rosa property or equipment
that occur during the use of any Artes de la Rosa Facility recited in this User Agreement.
The Renter, by and through it authorized representative, agrees that the Artes de Ia Rosa reserves the right to change,
adjust, or waive any of the terms of this Agreement, or to terminate any event that poses as risk to the safety of the
persons attending the events, to event staff, to Artes de la Rosa employees, or which event violates any of the terms
and conditions of this Agreement.
For tl e Renter: C7
Signa ure
Co
�-
Printed Name
Title with Event
Date Signed
For Artes de la Rosa:
Signature
William E. Giron
Printed Name
Executive Director
Title
8/31/26
Date Signed
4
jArtesa��',6,Rosa
Cultural Center for the Arts
FACILITY RENTAL AGREMENT
SECTION 3- RENTAL DETAILS
FACILITY TO BE RENTED
_Hourly
# of Hrs
Daily
# of Days
Amount
Annex Gallery
$80.00
$750.00
$ -
Main Gallery
$100.00
$900.00
$ -
Rose Marine Theater
$150.00
$1,350.00
$ -
Rose Marine Theater & Main Gallery
$225.00
9
$2,150.00
2
$ 2,025.00
Note: All rental are four (4) hours minimum; daily rates are for a 10 hour day
FACILITY EXTRAS
Quantity
Amount
Folding Tables (8- Eft provided, no linens)
PerEvent
included
8
$ -
Bar
Per Event
included
1
$ -
Cooler
Per Event
included
1
$ -
Folding Chairs - white (30)
Per Event
included
30
$ -
Bar Service - Bartender (limited cash bar)
Per Hour
$50
$ -
Cocktail Tables (7), each
Per Event
$5
7
$ 35.00
Stools for Cocktables (12)
PerEvent
$3
$ -
8 ft. Fitted Poly Tablecloth (2 blk)
Per Event
$10
$ -
6 ft. Fitted Poly Tablecloth (10 blk or 2
burgundy)
per Event
$7
8
$ 56.00
4 ft. Fitted Poly Tablecloth (4 blk or 2
burgundy)
per Event
$5
$ -
Black Cocktail Spandex Table Cover
PerEvent
$7
7
$ 49.00
Table & Chairs Setup/Tear Down
Per Event
$40
1
$ 40.00
Day Before Drop -Off
Per Hour
$15
$ -
Night Before Drop -Off (after 5pm)
Per Hour
$25
$ -
SOUND, LIGHT, & ACCESSORIES
Quantity
Amount
Sound & Lighting System (Theater)
Per Event
included
1
Sound System (Gallery)
PerEvent
$40
1
$ 40.00
Wired Microphone (9), each
Per event
$15
4
$ 60.00
Wireless, Overthe ear or lavalier (16), each
PerEvent
$20
$ -
Wireless Handheld Microphones (2), each
Per Event
$25
2
$ 50.00
Wired Instrument Microphones (4), each
Per Event
$15
$ -
Podium (with microphone built in)
Per Event
$25
1
$ 25.00
Projection System (Theater)
Per Day
$100
1
$ 100.00
Presentation Projector or Monitor
Per Day
$30
1
$ 30.00
Portable Sound Equipment
Per Day
$40
1
$ 40.00
Piano, upright
Per Day
$85
$ -
Piano, baby grand
Per Day
$400
$ -
Monitor Speakers (2), each
Per Day
$35
1
$ 35.00
TECHNICAL & OTHER SERVICES
Quantity
Amount
Technical Engineer
PerEvent
$300
2
$ 600.00
Staff
Per Event
$200
1
$ 200.00
Facebook Promotion
Per Post
$43
$ -
Non- Refundable Cleaning Fee
Per Event
$250
1
$ 250.00
COVID-19 Service Fee
PerEvent
$200
$ -
30% Deposit
$1,090.50
TOTAL
$ 3,635.00
$ 839.69
Nonprofit Discount
$ 2,798.95
FORT WORTH
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Arles de Ia Rosa
Subject of the Agreement: Addendum to facility Rental Agreement between the City of Fort Worth and Arles de la Rosa Inc.
M&C Approved by the Council? * Yes 0 No
1/so, the A4cc ( ' most he attached to the conl►•acl.
Is this an Amendment to an Existing contract? Yes 0 No B
If so, provide the original contract number and the amendn►ent nu►nber.
Is the Contract "Permanent"? *Yes ❑ No IN
If unsure, see back page Jr permanent contract listing.
Is this entire contract Confidential? ', Yes ❑ No 59 If ooh' spec//ic in/brmalion is
('onlidential, please us! what in/brmalion is ('onlidenlial and the page ills located.
Effective Date: 9/01/2026
If dif/ereni from the approval dote.
Expiration Date: 10/01/2026
If applicable.
Is a 1295 Form required? * Yes 0 No 9
"I/so, please ensure it is attached to the approving AM, ( ' or attached to the contract.
Project Number: If applicable.
' Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No 8
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
Indicates the i► /ormc►tiun is required and if the injormalion is not provided, the contract will he
returned to the department.
Permanent Contracts
Advanced Funding Agreements
Architect Service
Community Facilities
Completion Agreement
Construction Agreement
Credit Agreement/ Impact Fees
Crossing Agreement
Design Procurement
Development Agreement
Drainage Improvements
Economic Development
Engineering Services
Escrow Agreement
Interlocal Agreements
Lake Worth Sale
Maintenance Agreement/Storm Water
Parks/Improvement
Parks/Other Amenities
Parks/Play Equipment
Project Development
Property/Purchase (Property owned by the City)
Property/Sales (Property owned by the City)
Property/Transfers (Property owned by the City)
Public Art
Sanitary Sewer Main Replacements
Sanitary Sewer Rehabilitations
Settlements (Employees Only)
Streets/Maintenance
Streets/Redevelopment
Streets/Repairs
Streets/Traffic Signals
Structural Demolition (City owned properties)
Utility Relocation
Water Reclamation Facility
Water/Emergency Repair
Water/Interceptor
Water/Main Repairs
Water/Main Replacement
Water/Sanitary Sewer Rehabilitation
Water/Sewer Service
Water/Storage Tank