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Home My WebLink About059731-R3 - General - Contract - Carahsoft Technology CorporationCSC No. 59731-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE September 3, 2026 Carahsoft Technology Corporation Attn: Legal Department 11493 Sunset Hills Road, Suite 100 Reston, VA 20190 Re: Contract Renewal Notice City Secretary Contract No. 59731 (the "Contract") Renewal Term No. 3 of 6, January 1, 2027 to December 31, 2027 The above referenced Contract with the City of Fort Worth expires on December 31, 2026 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www.fortworthtexas. gov/departments/fmance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact us at the email address listed below. Sincerely, City of Fort Worth IT Solutions I Finance I Contracts 100 Fort Worth Trail Fort Worth, TX, 76102 zz IT Finance Contractsgfortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: Dianna Giordano (Sep 16, 2026 15:50:22 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 09/16/2026 Carahsoft Technology Corporation: By: /t'1& L --a' Name: Natalie LeMay Title: Operations Manager Date: 09/09/2026 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: S.Tro-H r (for K c n n) By: S.Trotter (for K.Gunn) (Sep 15, 2026 17:03:56 CDT) Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: By: Candace Pagliara (Sep 15, p026 17:10 CDT) Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 26-0404 Approval Date: 05/12/2026 Form 1295: 2026-1445104 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Steven Vandever (Sep 10, 2026 13:08:59 CDT) Name: Steven Vandever Title: Sr. IT Solutions Manager City Secretary:A Opo09�p ..e Pv= oip 4*°°° -/ By: V , aaCcbaEzoga Name: Jannette Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 PRICE QUOTATION CARAHSOFT TECHNOLOGY CORP 11493 SUNSET HILLS ROAD I SUITE 100 1 RESTON, VIRGINIA 20190 PHONE (703) 871-8585 1 FAX (703) 871-8505 WWW.CARAHSOFT.COM I SALES@CARAHSOFT.COM TO: IT Finance Contracts IT Solutions City of Fort Worth 100 Fort Worth TrI Fort Worth, TX 76102 USA EMAIL: zz_IT_Finance_Contracts@fortworthtexas.gov PHONE: (817) 392-2451 TERMS: OMNIA Software Solutions and Services contract: R240303 Term: January 1, 2025 - December 31, 2027 FTIN:52-2189693 Shipping Point: FOB Destination Credit Cards: VISA/MasterCard/AMEX Remit To: Same as Above Payment Terms: Net 30 (On Approved Credit) Sales Tax May Apply LINE NO. PART NO. 1 VCP-DEPT-1 195 DESCRIPTION FROM: Leslie Garcia Carahsoft Technology Corp. 11493 Sunset Hills Road Suite 100 Reston, Virginia 20190 EMAIL: Leslie.Garcia@carahsoft.com PHONE: (571) 662-3036 carahsoft QUOTE NO: 67364173 QUOTE DATE: 09/02/2026 QUOTE EXPIRES: 10/02/2026 RFQ NO: SHIPPING: ESD TOTAL PRICE: $185,749.20 TOTAL QUOTE: $185,749.20 Annual business unit department subscription for unlimited use of Velosimo Connect Platform and all generally available Standard Connectors, Utility Connectors, and Custom Application Connectors. This part may only be sold to government agency unit depar Velosimo Inc. - VCP-DEPT Start Date: 07/20/2027 End Date: 07/19/2028 SUBTOTAL: TOTAL PRICE: TOTAL QUOTE: Please reference OMNIA REGION 4 R240303 on your PO. QUOTE PRICE QTY EXTENDED PRICE $185,749.20 COOP 1 $185,749.20 $185,749.20 $185,749.20 $185,749.20 CONFIDENTIAL QUOTE DATE: 09/02/2026 PAGE 1 of 1 QUOTE NO: 67364173 M&C Review 5/12/26, 10:46 AM Official site of the City of Fort Worth, CITY COUNCIL AGENDA FORT hI Create New From This M&C DATE: 5/12/2026 REFERENCE **M&C 26- LOG NAME: 04AMEND CARAHSOFT NO.: 0404 VELOSIMO CONTRACT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Amendment to an Agreement with Carahsoft Technology Corporation to Add Five One -Year Renewal Options in an Amount Up to $178,605.00 for the First Such Renewal and with Annual Increases Between Five and Ten Percent Thereafter, for Renewal of Velosimo Software for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize the execution of an amendment to City Secretary Contract No. 59731 with Carahsoft Technology Corporation, utilizing OMNIA Contract No. R240303, to add five (5) one-year renewal options in an initial annual amount up to $178,605.00, with annual increases between five and ten percent, for renewal of Velosimo software for the Information Technology Solutions Department. DISCUSSION: On June 13, 2023, Mayor and Council Communication (M&C) 23-0442 authorized the execution of City Secretary Contract (CSC) No. 59731 with Carahsoft Technology Corporation to provide an annual subscription for Velosimo software through OMNIA Partners (formerly known as National Cooperative Purchasing Alliance or NCPA) Contract No. 01-86, to support cloud -based integrations of other City systems with Accela for the Development Services Department. On July 7, 2025, the City executed the First Amendment and First Renewal to CSC No. 59731 to incorporate the Successor Contract, OMNIA Partners Contract No. R240303. This M&C requests authorization to amend City Secretary Contract No. 59731 with Carahsoft Technology Corporation to add five (5) additional one-year renewal options in an initial annual amount up to $178,605.00, with annual increases between five and ten percent, for the continued use of Velosimo integrations for use by the Development Services Department. Funding is budgeted in the Other Contractual Services account within the Info Technology Systems Fund for the Information Technology Solutions Department. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. Except as expressly modified herein, all other terms and conditions of the existing agreement shall remain unchanged and in full force and effect as stated below. SUCCESSOR CONTRACTS: The City will initially use the OMNIA contracts to make purchases authorized by this M&C. In the event the OMNIA cooperative contract is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. If the OMNIA cooperative is extended, this M&C authorizes the City to purchase similar equipment and services under the extended contract. In the event the OMNIA cooperative agreement is not extended, but OMNIA executes a new cooperative agreement(s) with substantially similar terms, this M&C authorizes the City to purchase the equipment and services under the new OMNIA contract(s). apps.cfwnet.org/council_packet/mc_review.asp?ID=34447&councildate=5/12/2026 1/2 5/12/26, 10:46 AM M&C Review ADMINISTRATIVE CHANGE ORDER: An administrative change or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council approval and execution of the amendment and second renewal, the agreement shall renew effective January 1, 2026 and expire December 31, 2026, in accordance with OMNIA Partners Contract No. R240303. RENEWAL OPTIONS: The agreement may be renewed for up to four (4) additional one-year terms in accordance with the underlying cooperative agreement, at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during each renewal period. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Info Technology Systems Fund to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by Originating Department Head: Additional Information Contact: ATTACHMENTS FID Table - Carahsoft Velosimo.xlsx (CFW Internal) FORM 1295 - signed.pdf (CFW Internal) Funds Availability.pdf (CFW Internal) Dianna Giordano (7783) Kevin Gunn (2015) Mark Deboer (8598) apps.cfwnet.org/council_packet/mc_review.asp?ID=34447&councildate=5/12/2026 2/2 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Carahsoft Technology Corporation Subject of the Agreement: Third Renewal to CSC 59731 of Carahsoft Technology Corporation M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 59731-R3 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: December 31, 2027 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No O Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.