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Home My WebLink About064154-R1 - General - Contract - Rexel USA, Inc.CSC No. 64154-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 28, 2026 Rexel USA, Inc. Attn: Mark Rhoudes 807 West Cotton Street Long View, TX 75604 Re: Contract Renewal Notice Contract No. CSC No. 64154 (the "Contract") Renewal Term No. 1: September 1, 2026 to August 31, 2027 The above referenced Contract with the City of Fort Worth expires on August 31, 2026 (the "Expiration Date"). Pursuant to the Contract, contract renewals are allowable by written agreement of the Parties. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, T soh Wkitlet- Tyson Whiner (Sep 10, 2026 07:08:02 CDT) Tyson Whitler 817-392-8083 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CITY OF FORT WORTH By. Sienna GorNY1 rd1V o� 16, 2026 15:41:16 CDT) Name: Jesica McEachern Title: Assistant City Manager 09/16/2026 APPROVAL RECOMMENDED: Name: Lauren Prieur Title: Director, Transportation & Public Works Department ATTEST: anL pORT�pd d ooa 09�IP By: U Name: Jannette S. Goodall Title: City Secretary Rexel USA, Inc. 28 Aug 2026 Date: By: 2'-2.4I1�4. Name: Mark Rhoudes Title: Branch Manager CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Title: TiJo 1 Wkit6evWkit6e - Tyson Whitler (Sep 10, 2026 07:08:02 CDT) Tyson Whitler Parts/Materials Supervisor APPROVED AS TO FORM AND LEGALITY: By: 14da z 4a O Name: Jordan Alvarez Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0843 Date Approved: 09/16/2025 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 09/16/25 M&C FILE NUMBER: M&C 25-0843 LOG NAME: 13P COOP TIPS 24060301 STREET LIGHT POLES & ACCESSORIES JH TPW SUBJECT (ALL) Authorize Execution of a Purchase Agreement with Rexel USA, Inc. Using The Interlocal Purchasing System Cooperative Contract No. 24060301 in an Annual Amount Up to $600,000.00 and Authorize Two, One -Year Renewal Options for the Purchase of Street Light Poles and Accessories for the Transportation and Public Works Department RECOMMENDATION: It is recommended that the City Council authorize execution of a purchase agreement with Rexel USA, Inc. using The Interlocal Purchasing System Cooperative Contract No. 24060301 in an annual amount up to $600,000.00 and authorize two, one-year renewal options for the purchase of street light poles and accessories for the Transportation and Public Works Department. DISCUSSION: The purpose of this Mayor & Council Communication (M&C) is to authorize the execution of a purchase agreement with Rexel USA, Inc. under The Interlocal Purchasing System (TIPS) Contract No. 24060301 for light pole accessories, such as electrical cable and fuse holders, on an as -needed basis. This agreement will allow the TPW Department to repair and maintain lights on roadways and public areas to maintain public safety and visibility. Staff reviewed the pricing under TIPS Cooperative Contract 24060301 and determined pricing to be fair and reasonable. The contract has been competitively bid to increase and simplify the purchasing power of government entities. The Request for Proposal was advertised on June 6, 2024 and June 13, 2024, in the Electronic State Business Daily and USA Today, and responses were opened on June 19, 2024. TIPS contracts offer fixed discounts. FUNDING: The annual amount allowed under the Agreement with be $600,000.00. However, the actual amount used will be based on the needs of the department and available budget. Funding is budgeted in the General Capital Projects Fund for the Transportation and Public Works Department for the purpose of funding the FY25 Burn Rate -Maintain SLA and FY25 PYGO Traffic Signal Improve projects, as appropriated. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. TIPS contracts have been competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. AGREEMENT TERMS: The initial term of the agreement will begin upon the date of execution and expire on August 31, 2026 to correspond with the terms of the cooperative contract. The agreement may be renewed for up to two (2) additional one-year terms for the same amount at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects Fund for the FY25 Burn Rate -Maintain SLA and FY25 PYGO Traffic Signal Impro projects to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 Jesica McEachern 5804 Originating Business Unit Head: Reginald Zeno 8517 Lauren Prieur 6035 Additional Information Contact: Brandy Hazel 8087 Jordan Henry 8461 FORTWORTH.) Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Rexel USA, Inc. For: 1st Renewal M&C: 25-0843 CPN: CSO: 64154 DOC#: Date: To: Name Department Initials Date Out 1• Tyson Whitler TPW-Signature 2. Anna Benavides TPW-Signature r- 3. Martin Phillips TPW- Initials MAP 4. Lauren Prieur TPW- Signature VI4( 5. Jordan Alvarez Legal- Signature A' 6• Jesica McEachern ACM- Signature - 7• Katherine Cenicola CSO — Initial 8. Jannette Goodall CSO-Signature 9• Allison Tidwell CSO-Assign CSC /L_ 1 Tabitha Giddings TPW-Admin 11 12 13 1 DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES No RUSH: ❑YES No SAME DAY: ❑YES ®No NEXT DAY: ❑YES No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Rexel USA, Inc. Subject of the Agreement: 1st Renewal M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: September 1, 2026 If different from the approval date. Expiration Date: August 31, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No LI *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No O Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.