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Home My WebLink About061869-A3R3 - General - Contract - Fastenal CompanyCSC No. 61869-A3R3 FIRST AMENDMENT AND THIRD RENEWAL TO CITY OF FORT WORTH CITY SECRETARY CONTRACT NO. 61869 This First Amendment and Third Renewal is entered into by and between the CITY OF FORT WORTH (hereafter "City"), and FASTENAL COMPANY ("Vendor"). City and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on August 8, 2024, the Parties entered into City Secretary Contract No. 61869 for City to purchase tools and equipment such as HVAC, motors, welding, soldering, power tools and accessories ("Agreement"); WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement to add one additional renewal term, in accordance with the extension of the underlying cooperative; and WHEREAS, it is the collective desire of both City and Vendor to renew the Agreement, as amended, for the final renewal term. NOW, THEREFORE, the Parties, acting herein by and through their duly authorized representatives, enter into the following agreement: 1. AMENDMENT TO AGREEMENT The fifth paragraph of the Agreement is hereby amended to be and read as follows: The term of this Agreement is effective beginning on the date signed by the Assistant City Manager below ("Effective Date") and expires on November 8, 2024. The City shall be able to renew this agreement for Three (3) one-year renewal options by written agreement of the parties. 2. RENEWAL OF AGREEMENT The Agreement, as amended herein, is hereby renewed for its Third Renewal Term, beginning November 8, 2026, and ending November 7, 2027. 3. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. OFFICIAL RECORD 4. CITY SECRETARY ELECTRONIC SIGNATURE FT. WORTH, TX This Amendment and Renewal may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. First Amendment and Third Renewal to Fort Worth City Secretary Contract No. 61869 Page 1 of 4 [SIGNATURE PAGE FOLLOWS] First Amendment and Third Renewal to Fort Worth City Secretary Contract No. 61869 Page 2 of 4 IN WITNESS WHEREOF, the Parties hereto have executed this first amendment and third renewal to be effective the day the Assistant City Manager signs below. ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name Title: Date: Jesica McEachern Assistant City Manager 09/17/2026 APPROVAL RECOMMENDED: Christopher {+order By: Christopher Harder (Sep 15, 2026 16:20:09 CDT) Name: Christopher Harder Title: Water Director ATTEST: 9Foai °Ba l PVo g=G °aa� nezosa4 By: Name: Jannette S. Goodall Title: City Secretary VENDOR: Fastenal Company By: Name: Scott Bailey Title: Sr. VP of Sales Date: 9/15/2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: ea 90 e¢ Name: Regina Jones Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Name Title: Amarna Muhammad Assistant City Attorney CONTRACT AUTHORIZATION: M&C: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment and Third Renewal to Fort Worth City Secretary Contract No. 61869 Page 3 of 4 City of Fort Worth, Texas Mayor and Council Communication DATE: 06/25/24 M&C FILE NUMBER: M&C 24-0543 LOG NAME: 13P COOP SW 091422-FAS FASTENAL WATER CP SUBJECT (ALL) Authorize Purchase Agreement with Fastenal Company Using Sourcewell Cooperative Agreement 091422-FAS in an Annual Amount Up to $650,000.00 and Authorize Four One Year Renewal Options for the Same Annual Amount for Facility Maintenance, Repairs, Industrial Supplies, and Related Materials for All City Departments RECOMMENDATION: It is recommended that the City Council authorize a purchase agreement with Fastenal Company Using Sourcewell Cooperative agreement 091422-FAS in an annual amount up to $650,000.00 and authorize four one year renewal options for the same annual amount for facility maintenance, repairs, industrial supplies, and related materials for All City Departments. DISCUSSION: On May 23, 2024, the Water Department contacted the Purchasing Division to enter into an agreement with Fastenal Company using Sourcewell Cooperative agreement 091422-FAS.This agreement will be used by City Departments to purchase tools and equipment such as HVAC, motors, motor accessories, welding, soldering, and power tools and accessories, allowing all City departments to conduct facility maintenance and repairs as needed. The maximum annual amount allowed under this agreement will be $650,000.00 citywide. However, the actual amount used will be based on the need of each department and available budget. Sourcewell Contract No.091422-FAS original term is through November 8, 2026, with two one-year options to renew through November 8, 2028. The Request for offer for Sourcewell Contract No.091422-FAS was published July 26, 2022, and responses were opened September 14, 2022. Sourcewell offers fixed discounts. Staff reviewed pricing and determined pricing was fair and reasonable. AGREEMENT TERM - This Agreement will begin upon execution and will expire on November 8, 2024, with four (4) one-year options to renew to align with Sourcewell Cooperative Contact No. 091422-FAS. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the item. DVIN: An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. The Cooperative Agreement serves ALL COUNCIL DISTRICTS. A Form 1295 is not required because: This contract will be with a publicly -traded business entity or a wholly -owned subsidiary of a publicly -traded business entity: Fastenal Company FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 Costa, Fernando 6122 Originating Business Unit Head: Reginald Zeno 8517 Christopher Harder 5020 Additional Information Contact: Jo Ann Gunn 8525 Christen Pacheco 6159 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Fastenal Company Subject of the Agreement: The vendor will supply maintenance supplies M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 11-8-2026 If different from the approval date. Expiration Date: 11-7-2027 If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No 0 Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.