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Home My WebLink About062158-R2 - General - Contract - Pump Solutions, Inc.CSC No. 62158-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 16, 2026 Pump Solutions, Inc. Attn: Phil Korenek or Whom It May Concern 1463 South 2nd Avenue Mansfield, TX 76063 Re: Contract Renewal Notice — 2°d Renewal Grinder Pump Parts and Repair Services Contract CSC No. 62158 (M&C 24-0706) Original Contract Amount: $400,000.00 First Renewal Amount: $200,000.00 The above referenced contract with the City of Fort Worth is eligible for renewal. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the amount of $200,000.00, as authorized, which will be effective upon execution by the designated Assistant City Manager. All terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds, if any, remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, cellw Jl'(c1Dc ueee Geoffery McDowell Sr. Contract Compliance Specialist (817) 392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: Title: Date: Jesica McEachern Assistant City Manager 09/17/2026 APPROVAL RECOMMENDED: Ch I c of het ffa dle( By: Christopher Harder (Sep 15, 2026 14:17:00 CDT) Name: Chris Harder Title: Water Department Director ATTEST: By: Name: Title: Jannette S. Goodall City Secretary CONTRACTOR: Pump Solutions Inc. By:tkA. Kr - Name: P H I L. ORJKK Title: Date: .04 Fpgr�dd Odd °Fg 9 d dd4pnTEIC 6g6eo CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: ffery ell 1 , 2026 13:51:07 CDT) Name: Geoffery McDowell Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Douglas Black (Sep 15, 2026 20:23:36 CDT) Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 24-0706 Date Approved: 8/27/2024 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 08/27/24 M&C FILE NUMBER: M&C 24-0706 LOG NAME: 13P RFP 24-0221 GRINDER PUMPS, PARTS, AND REPAIR SRVS AW WATER SUBJECT (ALL) Authorize Execution of Non -Exclusive Agreements with Zone Industries, LLC and Pump Solutions, Inc. for Grinder Pumps, Parts, and Repair Services for the Water Department in a Combined Annual Amount Up to $400,000.00 for the Initial Term and Authorize Four, One -Year Renewals in the Same Amount RECOMMENDATION: It is recommended that the City Council authorize the execution of non-exclusive agreements with Zone Industries, LLC and Pump Solutions, Inc. for grinder pumps, parts, and repair services for the Water Department in a combined annual amount up to $400,000.00 for the initial term and authorize four, one-year renewals in the same amount. DISCUSSION: The Water Department approached the Purchasing Division for assistance in securing agreements for grinder pumps, parts, and repair services used to pump wastewater from resident's homes into the wastewater system for processing. Purchasing issued a Request for Proposals (RFP) consisting of detailed specifications regarding the pump and component requirements to ensure the proposed products are compatible with the pumps currently in use, service requirements to ensure the vendor(s) have trained staff to diagnose and repair any issues with the pumps, and warranty requirements to ensure the pumps are covered should any issues arise due to a defect in materials and/or factory workmanship. The RFP was advertised in the Fort Worth Star -Telegram on June 5, 2024, June 12, 2024, June 19, 2024, and June 26, 2024. The City received three responses. However, upon initial review, one proposer, Global Pump Solutions, did not meet the minimum criteria in order for their proposal to be evaluated. An evaluation panel consisting of representatives from the Water and Transportation and Public Works Departments reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Proposer Evaluation Factors ®0L d Total Score Zone Industries, LLC 20.00 9.00 20.00 40.00 89.00 Pump Solutions, Inc. 20.8319.00 21.67 23.94 75.44 Best Value Criteria: a. Contractor's timeframe to respond to regular and emergency service requests and perform the requested services b. Contractor's availability of trained personnel to perform repair and diagnostic services c. Contractor's qualifications, warranties, and references of a similar size d. Cost of products and services After evaluation, the panel concluded that Zone Industries, LLC and Pump Solutions, Inc. present the best value. Therefore, the panel recommends that Council authorize non-exclusive agreements with Zone Industries, LLC and Pump Solutions, Inc. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' proposals met specifications. Funding is budgeted in the Other Contractual Services account within the Water & Sewer Fund for the Water Department. DVIN-BE: This solicitation was reviewed by The Business Equity Division for available business equity prospects according to the City's Business Equity Ordinance. There were limited business equity opportunities available for the services/goods requested, therefore, no business equity goal was established. AGREEMENT TERMS: Upon City Council approval, the agreements shall begin upon execution and expire one year from that date. RENEWAL TERMS: The agreements may be renewed for four (4) additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2025 Budget by the City Council, funds will be available in the Fiscal Year 2025 Operating Budget, as appropriated, in the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 Fernando Costa 6122 Originating Business Unit Head: Reginald Zeno 8517 Christopher Harder 5020 Additional Information Contact: Jo Ann Gunn 8525 Alyssa Wilkerson 8357 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Pump Solutions, Inc. Subject of the Agreement: Grinder Pump Parts and Repair Services M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/23/2026 If different from the approval date. Expiration Date: 10/22/2027 If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. n/a *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No 0 Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.