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HomeMy WebLinkAbout062330-R2 - General - Contract - Eurofins Environmental Testing Ecotoxicology, LLCCSC No. 62330-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE September 10, 2026 Eurofins Environmental Testing South Central, LLC Attn: Charles Byrne, President 9701 Harry Hines Blvd. Dallas, Texas 75220-5441 Re: Contract Renewal Notice — 2"° Renewal Laboratory Analytical Services Contract CSC No. 62330 Original Contract Amount: up to $600,000 First Renewal Amount: up to $690,000 Second Renewal Amount: up to $793,500 The above referenced contract with the City of Fort Worth, as renewed, expires with the expenditure of funds. The funds for the contract have been expended or programmed. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, ?atty Jean Witt Contract Services Administrator (817) 392-8411 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal (ver. 8.19.22 updated 9.10.26) Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: Jesica McEachern Title: Assistant City Manager Date: 09/17/2026 APPROVAL RECOMMENDED: cA By: Ciinstopher Harde(Sep 11, 2026 7:39:32 CDT) Name: Chris Harder, P.E. Title: Water Director ATTEST: By: Name Title: Jannette S. Goodall City Secretary VENDOR: ALS Group USA Corp. By: Name: Charles yrne Title: President Date: 09-10-2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Patty J i i n Title: Contract Services Administrator APPROVED AS TO FORM AND LEGALITY: By: Name: Title: Douglas Black (Sep 15, 2026 19:27:46 CDT) Douglas. W. Black Sr. Assistant City Attorney AUTHORIZATION: M&C: 24-0863 Date Approved: 10/15/2024 Form 1295 Certification No.: 2420-1 183896 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal (ver. 8.19.22 updated 9.10,26) Page 2 of 2 a A WY ;t)(NCAL G N)A Create New From This M&C Offidal site of the City of Foil Woilh, Texas F0RTW0RTI) REFERENCE **M&C 24- 13P RFP 24-0198 LAB DATE: 10/15/2024 NO.: 0863 LOG NAME: ANALYTICAL SERVICES AO WATER CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Non -Exclusive Agreements with A&B Environmental Services, Inc. dba A&B Laboratories, ALS Group USA Corp, Eurofins Environment Testing South Central, LLC, and Southern Petroleum Laboratories, Inc to Provide Laboratory Analytical Services at Testing Facilities for the Water Department in an Estimated Combined Annual Amount Up to $600,000.00 for the Initial Term and Authorize Four One - Year Renewals in Amounts Up to $690,000.00 for the First Renewal, $793,500.00 for the Second Renewal, $912,525.00 for the Third Renewal, and $1,049,403.00 for the Fourth Renewal RECOMMENDATION: It is recommended that the City Council authorize the execution of non-exclusive agreements with A&B Environmental Services, Inc. dba A&B Laboratories, Inc., ALS Group USA Corp, Eurofins Environment Testing South Central, LLC, and Southern Petroleum Laboratories, Inc to provide laboratory analytical services at testing facilities for the Water Department in an estimated combined annual amount up to $600,000.00 for the initial term and authorize four one-year renewals in amounts up to $690,000.00 for the first renewal, $793,500.00 for the second renewal, $912,525.00 for the third renewal, and $1,049,403.00 for the fourth renewal. DISCUSSION: The purpose of this M&C is to authorize the execution of agreements to provide laboratory analytical services at testing facilities throughout the City of Fort Worth water treatment plants. Purchasing issued Request for Proposal (RFP) 24-0198 consisting of detailed specifications regarding equipment, service, and delivery requirements. The RFP was advertised in the Fort Worth Star -Telegram on May 8, 2024, May 15, 2024, and May 22, 2024. The City received four responses. An evaluation panel consisting of representatives from the Water and Police Departments reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Proposer A&B Environmental Services, Inc dba A&B Laboratories Group Eurofins Environment Testing ')PL Laboratories Best Value Criteria: IEVaIUatiOn Factors Total a b c d Score 40 [15 I15 f1585 39.67 [12 [13.5 r14 79.70 32.27 �16 15 �15 78.27 24.65 115.5 (15.5 (15 170.65 a. Contractor's cost of services b. Contractor's qualifications and availability of testing facilities c. Contractor's timeframe for services to be completed d. Contractor's ability to meet the City's needs After evaluation, the panel concluded a multi -award was necessary to ensure availability and capacity for the needed services and that A&B Environmental Services Inc. dba A&B Laboratories, ALS Laboratory Group, Eurofins Environment Testing South Central, LLC, and Southern Petroleum Laboratories present the best value. Therefore, the panel recommends that Council authorize non-exclusive agreements with A&B Environmental Services dba A&B Laboratories, ALS Laboratory Group, Eurofins Environment Testing South Central, LLC, and Southern Petroleum Laboratories. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. The Environmental Protection Agency (EPA) final rule mandates increase in testing for public water systems and exact testing levels cannot be ascertained in advanced. To help prevent capacity issues, staff recommends the total compensation for each annual renewal term be increased by 15 \% to ensure the City is able to meet demand. The estimated collective total compensation of the contracts shall be an amount up to $600,000.00 for the initial term, $690,000.00 for the first renewal, $793,500.00 for the second renewal, $912,525.00 for the third renewal, and $1,049,403.00 for the fourth renewal. However, it Is possible that testing requirements may exceed these amounts. Approval of this M&C in the initial amounts listed above Is not intended to create a contractual cap; in the event testing requirements exceed the capacity authorized through this M&C, including any administrative increase capacity, this M&C authorizes staff to bring back subsequent M&Cs in the amounts needed to meet testing demand. While these figures represent the collective maximum amount allowed under these agreements for each term, the actual amount used will be based on the department's needs and available . budget. Funding is budgeted in the Contract -Lab Analysis account within the Water & Sewer Fund for the Water Department. DVIN-BE: This solicitation was reviewed by The Business Equity Division for available business equity prospects according to the City's Business Equity Ordinance. There were limited business equity opportunities available for the services/goods requested, therefore, no business equity goal was established. AGREEMENT TERMS: Upon City Council approval, the agreements will begin upon execution on October 1, 2024 and expire one year from that date on September 30, 2025. RENEWAL TERMS: The agreements may be renewed for four (4) additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget in the Water & Sewer Fund. Prior to an expenditure being Incurred, the Water Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2)� Reginald Zeno (8517) Submitted for City Manager's Office by Fernando Costa (6122) Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Christopher Harder (5020) Jo Ann Gunn (8525) Aiyanna Owens (8317) ATTACHMENTS 1. FWLab Communication FY2025 Budget Load.pdf (CFW Internal) 1295 Fort Worth SPL.pdf (CFW Internal) ABLABS 1295.pdf (CFW Internal) Lpproved Waiver Request - Laboratory Analytical Servlces.pdf (CFW Internal) Contract Lab FIDS table 2024.xlsx (CFW Internal) Eurofins 1295.pdf (CFW Internal) Form 1295 CerlificateALS pdf (CFW Internal) SAM Report ALS Group.pdf (CFW Internal) SAM Report-A&BEnyironmental.pdf (CFW Internal) SAM Report- Eurofins.pdf (CFW Internal) SAM-SouthernPetroleum pdf (CFW Internal) SOS A&B.pdf (CFW Internal) SOS ALSpdf (CFW Internal) SOS Eurofins Envlronment pdf (CFW Internal) SOS-SouthernPetroleum pdf (CFW Internal) FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Eurofins Environmental Testing South Central, LLC Subject of the Agreement: Vendor will provide laboratory analytical services on an as needed basis for the City of Fort Worth Water Department. M&C Approved by the Council? * Yes R No ❑ If so, the AMC must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 62330-R2 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No If unsure, see back page for permanent contract listing. Is this entire contract Confidential? :Yes O No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: October 1, 2026 If different from the approval date. Expiration Date: September 30, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.