HomeMy WebLinkAbout059798-A2 - General - Contract - Civilian Division dba GI MowCSC No. 59798-A2
SECOND AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 59798
BETWEEN CITY OF FORT WORTH AND CIVILIAN DIVISION DBA GI -MOW
This Second Amendment to Fort Worth City Secretary Contract No. 59798
("Amendment") is made between the City of Fort Worth ("City"), a Texas home -rule municipal
corporation, and Civilian Division dba GI -Mow ("Vendor"), individually referred to as "party"
and collectively as "parties."
WHEREAS, City and Vendor entered into a non-exclusive Agreement to provide
grounds maintenance as identified in Fort Worth City Secretary Contract No. 59798 beginning
July 18, 2023 ("Agreement");
WHEREAS, the current term expires on February 28, 2027, unless terminated earlier in
accordance with the Agreement; and
WHEREAS, it is the collective desire of both the City and Vendor to amend the
Agreement by adding grounds maintenance services at Wastewater Sites S locations at the same
costs as provided on Exhibit B of the original Agreement.
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein
by and through their duly authorized representatives, agree to the following terms, which amend
the Agreement as follows:
I.
AMENDMENT
The Agreement is hereby amended by adding Attachment A, attached to this Second
Amendment, as Attachment A of the Agreement.
II.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
III.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy or
computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the
same effect as an original.
OFFICIAL RECORD
CITY SECRETARY
Second Amendment to Fort Worth City Secretary Contract No. 59798 FT. WORTH, TX Page 1 of 3
[SIGNATURE PAGE FOLLOWS]
[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
Second Amendment to Fort Worth City Secretary Contract No. 59798 Page 2 of 3
Executed effective as of the date signed by the Assistant City Manager below.
CITY:
City of Fort Worth
By: n
Narne:Gthn—
Title: Assistant City Manager
Date: 09/16/2026
Approval Recommended:
By:
Name. ' ' r (Sep 4, 2026 16:03:28 CDT)
Title: Water Director
Attest:
pad p0NTQ
Oo° �Y dO
ps° G9pd
l ` OaQn nEXP Sao
By:
Name: ja inette S. Goodall
Title: City Secretary
Civilian Division dba GI -Mow
By:
Name: Curtis Kinsey
Title: Owner / CEO
Date: 08/27/2026
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Shatabya ergland (Sep 4, 2026 14:32:26 CDT)
Name: Shatabya Bergland
Title: Sr. Contract Compliance Specialist
Approved as to Form and Legality:
By:
Name:DDjigs (Sep 8,202616:41:16 CDT)
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: 23-0569
Date Approved: 6/27/2023
Form 1295 Certificate No.: 2023-1031587
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment to Fort Worth City Secretary Contract No. 59798 Page 3 of 3
ATTACHMENT A
L
MOW
Request for Quote
Civilian Division, LLC
dba GI -Mow
(817) 675-0106
www.Gl-Mow.com
curtis@gi-mow.com
Requester: City of Fort Worth Water Department Section: Wastewater Sites S - Category 4
Quote Provided By: Tv Latu
Quote Date: August 19, 2026
Valid Until: September 19, 2026
Property Address: 215 Mercedes Dr - Wastewater Meter
Property Type (Park, TD, ROW, Planter Beds, etc)
O Mileage
O Acreage 12 acres
�J Lot
Price, as per Contract
O Per Service $60.00 /14 -Day Cycle
O Per Service $60.00 /90 -Day Cycle
O 1 -Day Recurring Service S
O 14 -Day Recurring Service S
O 21 -Day Recurring Service $
O Monthly Recurring Service S
Comments/ Price Breakdown:
Wastewater Meter
- $60.00 / 14 -Day Cycle - Inside Maintenance (mow, edge, blow, & spray)
- $60.00 / 90 -Day Cycle - Outside Perimeter (mow, edge, & blow)
O Approved by:
O Completion Date:
O Add to Inventory Effective Date:
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Wort r
FORT\%ORT
REFERENCE **M&C 23- 13P ITB 23-0054 GROUNDS
DATE: 6/27/2023 NO.: 0569 LOG NAME: MAINTENANCE SERVICES
AW WATER
CODE: P TYPE: CONSENT PUBLIC NO
HEARING.
SUBJECT: (ALL) Authorize Execution of Agreements with BrightView Landscape Services, Inc.,
Civilian Division LLC dba GI -Mow, Lawn Patrol Service, Inc., and Sports Field Holdings
dba Sports Field Solutions for Grounds Maintenance Services for the
Water Department in a Combined Annual Amount Up to $750,000.00 for the Initial
Term, and Authorize Four One -Year Renewals in an Amount Up to $900,000.00 for the
First Renewal, $1,080,000.00 for the Second Renewal, $1,296,000.00 for the Third
Renewal, and $1,555,200.00 for the Fourth Renewal
RECOMMENDATION:
It is recommended that the City Council authorize execution of agreements with BrightView
Landscape Services, Inc., Civilian Division LLC dba GI -Mow, Lawn Patrol Service, Inc., and Sports
Field Holdings dba Sports Field Solutions for grounds maintenance services for the
Water Department in a combined annual amount up to $750,000.00 for the initial term, and authorize
four one-year renewals in an amount up to $900,000.00 for the first renewal, $1,080,000.00 for the
second renewal, $1,296,000.00 for the third renewal, and $1,555,200.00 for the fourth renewal.
DISCUSSION:
The Water Department approached the Purchasing Division for assistance with securing an
agreement for grounds maintenance services at Water Department facilities throughout the City of
Fort Worth. Purchasing issued an Invitation to Bid (ITB) that consisted of specifications including the
equipment needed to perform services, the detailed grounds maintenance services to be performed,
the required licenses to perform chemical application services, and the procedures the vendor must
follow to verify the services are completed. The ITB was advertised in the Fort Worth Star -
Telegram on April 5, 2023, April 12, 2023, April 19, 2023, April 26, 2023, and May 3, 2023. The City
received 6 responses. However, upon evaluation, one bidder, 2 Brother's Landscaping, LLC did not
meet the minimum requirements for their bid response to be evaluated.
An evaluation panel consisting of representatives from the Water and Park and Recreation
Departments reviewed and scored the submittals using Best Value criteria. The individual scores
were averaged for each of the criteria and the final scores are listed in the table below.
Bidder iI Evaluation Factors
a d Total score
BrightView Landscape Services, Inc. I24.00l21.00 3.25 0.00 48.25
Civilian Division LLC dba GI -Mow 20.25 18.75 3. 00 18.37 60.37
Lawn Patrol Service, Inc. 20.25 20.25 2.75 2.55 45.80
Sports Field Holdings dba Sports Field Solutions 17.25l17.25 2.75M18.98I 56.23
I5RH Landscapes LLC 22.50I21 .75 2.75 35.00 82.00
Best Value Criteria:
a. Contractor's experience and references
b. Contractor's availability of equipment and personnel to perform services
c. Contractor's time to respond to service requests
d. Cost of service
After evaluation, the panel concluded that BrightView Landscape Services, Inc., Civilian Division LLC
dba GI -Mow, Lawn Patrol Service, Inc., Sports Field Holdings dba Sports Field Solutions, and SRH
Landscapes LLC presented the best value. When SRH Landscapes LLC was notified of the award
recommendation, they declined to move forward. Therefore, the panel recommends that Council
authorize agreements with BrightView Landscape Services, Inc., Civilian Division LLC dba GI -Mow,
Lawn Patrol Service, Inc., and Sports Field Holdings dba Sports Field Solutions. No guarantee was
made that a specific amount of services would be purchased. Staff certifies that the recommended
vendors' bids met specifications.
Due to inflation and supply chain concerns, staff recommends the total compensation for each annual
renewal term be increased by 20\% to ensure the City is able to meet demand. The total
compensation for the initial term of the contracts shall be an amount up to $750,000.00, $900,000.00
for the first renewal, $1,080,000.00 for the second renewal, $1,296,000.00 for the third renewal, and
$1,555,200.00 for the fourth renewal.
Funding is budgeted in the Water and Wastewater Departments rollup within the Water
& Sewer Fund.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the
DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or
services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and
expire on February 28, 2024 to align with the mowing season.
RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action
does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to an
expenditure being incurred, the Water Department has the responsibility to validate the availability of
funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by:
Originating Department Head:
Reginald Zeno (8517)
Dana Burghdoff (8018)
Reginald Zeno (8517)
Christopher Harder (5020)
Additional Information Contact:
Jo Ann Gunn (8525)
Alyssa Wilkerson (8357)
ATTACHMENTS
13P ITB 23-0054 GROUNDS MAINTENANCE SERVICES WATER.docx (Public)
Business Eq.Eq.jy Waiver.pdf (CFW Internal)
FID Table for Mowing_pdf (CFW Internal)
Form 1295- Civilian Division LLC dba GI-Mow.pdf (CFW Internal)
Form 1295- Lawn Patrol Service, lnc..pdf (CFW Internal)
Form 1295- Sports Field Holdings.pdf (CFW Internal)
SAMs Report- BrightView Landscape Services, Inc..pdf (CFW Internal)
SAMs Report- Civilian Division LLC.pdf (CFW Internal)
SAMs Report- Lawn Patrol Service, Inc.pdf (CFW Internal)
SAMs Report- Sports Field Holdings.pdf (CFW Internal)
FORT WORTH®
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Civilian Division dba GI Mow
Subject of the Agreement: 2nd Amendment to add location(s) to current contract of mowing.
M&C Approved by the Council? * Yes 0 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes 0 No ❑ CSCO 59798 (2nd amendment)
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: Approval Date
If different from the approval date.
Expiration Date: 2✓28/2027 (and will continue with remaining renewals)
If applicable.
Is a 1295 Form required? * Yes ❑✓ No ❑
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes ✓❑ No O
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.