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HomeMy WebLinkAbout063028-A2 - Construction-Related - Contract - Pape-Dawson Consulting Engineers, LLCCSC No. 63028-A2 AMENDMENT No.2 2 TO CITY SECRETARY CONTRACT No. 63028 WHEREAS, the City of Fort Worth (CITY) and Pape -Dawson Consulting Engineers, LLC, (ENGINEER) made and entered into City Secretary Contract No. 63028, (the CONTRACT) which was authorized by M&C 25-0161 on the 25th day of February, 2025 in the amount of $ 1,214,684.00; and WHEREAS, the CONTRACT was subsequently revised by Amendment No. 1 in the amount of $155,641.00 authorized by M&C 26-0442 on June 9, 2026; and WHEREAS, the CONTRACT involves engineering services for the following project: Eastside Transmission Main in Beach Street, CPN 105720; and WHEREAS, it has become necessary to execute Amendment No. 2 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $40,150.00. 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $1, 410,475. 00. OFFICIAL RECORD CITY SECRETARY 3. FT. WORTH, TX All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. City of Fort Worth, Texas Eastside Water Transmission Main in Beach Street Prof Services Agreement Amendment Template 105720 Revision Date: June 13, 2025 Page 1 of 2 EXECUTED and EFFECTIVE as designated Assistant City Manager. APPROVED: City of Fort Worth Jesica McEachern Assistant City Manager DATE: 09/16/2026 nnIlIl opiF..... ATTEST: � *sa° H QanIl QEXAsa Jannette Goodall City Secretary of the date subscribed by the City's APPROVAL RECOMMENDED: Christopher {ender 09/09/2026 Christopher Harder (Sep 9, 2026 17:2539 CDT) Chris Harder, P.E. Director, Water Department Contract Compliance Manager: ENGINEER Pape -Dawson Consulting Engineers, LLC Jc.hn Reidy, P.E. 7inaging Principal DATE: August 26, 2026 By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Di., it Ily q— by Bl�.y UP- Bijay Upreti o iivorFo.wo.no _wa,, Bijay Upreti, P.E. Project Manager APPROVED AS TO FORM AND LEGALITY: Douglas Black (Sep 10, 2026 19:27:36 CDT) Douglas W. Black Sr. Assistant City Attorney City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: June 13, 2025 Page 2 of 2 M&C No.#: N/A M&C Date: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Eastside Water Transmission Main in Beach Street 105720 PAPE - DAWSON August 10, 2026 Mr. Bijay Upreti, P.E. Senior Professional Engineer City of Fort Worth Water Department 100 Fort Worth Trail Fort Worth, TX 76102 Re: Eastside Transmission Main in Beach Street City Project No. 105720 CSC No. 63028 Additional Services Request No. 2 (Amendment #2) Dear Mr. Upreti: Pape -Dawson proposes to expand the original scope of services through the attached Amendment #2 in the amount of $40,150.00. Based on the results of the completed field testing, cathodic protection is recommended for the proposed 42 -inch transmission water main, regardless of whether a steel or bar - wrapped pipe is ultimately selected. This amendment includes the additional cathodic protection engineering services necessary to complete the design. Summary of Contract Fee Original Contract Amount $1,214,684.00 Amendment #1 (Water: $72,418, Sewer: $83,223) $155,641.00 Requested Amendment #2 (Water: $40,150, Sewer: $0) $40,150.00 Contract Amount to Date $1,410,475.00 A budget increase of $40,150.00 is the estimated cost of Pape-Dawson's current understanding of the additional services identified above. If you have questions or if I may be of further assistance, please contact me at 817-813-8290. Sincerely, Pape -Dawson Consulting Engineers, LLC Greg aughn, P.E/ Managing Vice President, Water/Wastewater Cc: Tony Sholola, P.E. Assistant Director 201 Main Street, Suite 901, Fort Worth, Texas 76102 817-870-3668 PAPE-DAWSON.COM Texas Engineering Firm #470 Texas Surveying Firm #10028800 Eastside Transmission Main in Beach Street — CPN 105720 Amendment #2 Page 2 of 2 Attachments: Attachment A — Additional Scope of Services Attachment B — V&A Consulting Engineers, Inc. Proposal 201 Main Street, Suite 901, Fort Worth, Texas 76102 817-870-3668 PAPE-DAWSON.COM Texas Engineering Firm #470 Texas Surveying Firm #10028800 PAPE - DAWSON City of Fort Worth Eastside Transmission Main in Beach Street — CPN 105720 Amendment #2 ADDITIONAL SCOPE OF SERVICES FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS (100 PERCENT) (TASK 4) 4.1 Cathodic Protection Design - Based on the results of the completed cathodic protection evaluation and field testing, cathodic protection is recommended for the proposed 42 - inch transmission water main regardless of whether a steel or bar -wrapped pipe is ultimately selected. The ENGINEER shall provide cathodic protection design services and incorporate the cathodic protection system into the 90 percent and 100 percent construction documents. The ENGINEER shall also review contractor shop drawing submittals associated with the cathodic protection design. Note: Any professional opinions or recommendations related to our scope of work shall be provided in written format on Pape -Dawson letterhead and not solely expressed verbally in meetings or as part of any demonstrative presentation or email discussions. 201 Main Street, Suite 901, Fort Worth, Texas 76102 817-870-3668 PAPE-DAWSON.COM Texas Engineering Firm #470 Texas Surveying Firm #70028800 15720 Park Row Blvd. ,713,568.9067 Suite 500 vaengineering.com Houston, TX 77084 V&A Project No. 26-0303 AM1 August 4, 2026 Greg Vaughn, P.E. Managing Vice President, Water/Wastewater Pape -Dawson 201 Main St, Suite 901 Fort Worth, TX 76102 Subject: City of Fort Worth Eastside 42 -inch Transmission Main Cathodic Protection Design Proposal for Engineering Services Dear Mr. Vaughn Thank you for requesting a proposal for the Eastside 42 -inch Transmission Main project located in Fort Worth, Texas. Pape -Dawson is currently designing a 42 -inch water transmission main along N. Beach St. (from IH-820 to Western Center Blvd.) for the City of Fort Worth. According to Pape -Dawson, the pipeline material is anticipated to be steel or bar wrapped pipe. Following a previous corrosion study which indicated the need for a cathodic protection system, Pape -Dawson is requesting a cathodic protection system design for the proposed pipeline. V&A Consulting Engineers, Inc. (V&A) is prepared to provide cathodic protection system design drawings, specifications, bidding assistance and opinion of probable construction cost. Per your request, the following is our proposal and detailed scope of work for the subject services: Scope of Work Task I Description 1. Project Management: Monitor and report project progress and changes, manage the quality of all work activities and project deliverables, and execute the project per the defined scope, schedule, and budget. Submit monthly invoices and communicate project updates. The project duration is assumed to be 6 months. This task includes the following project management work activities: a. Prepare progress reports accompanying monthly invoices. b. Meetings: Attend meetings up to 4 hours. Time spent over 4 hours will be invoiced on a time and materials basis at the rates shown on the attached Resource Allocation Estimate. c. Technical Assistance: Provide up to 4 hours of technical assistance and participation in conference calls, as required. Time spent over 4 hours will be invoiced on a time and materials basis at the rates shown on the attached Resource Allocation Estimate. 2. Design: Plans and Specifications: Prepare plans and technical specification Section 13 47 13, "Cathodic Protection," for the cathodic protection system. Plans will be prepared in AutoCAD and will be provided as PDFs. Plans and specifications will be prepared for the 90% and 100% submittals. One round of comments will be addressed at each submittal. If more submittals are requested, submittals will be invoiced on a time and materials basis at the rates shown on the attached Resource Allocation Estimate. Opinion of Probable Cost: Prepare an opinion of probable cost for the construction of the cathodic protection system. V&A I Project No. 26-0303 I 1 3. Bidding Assistance: Provide up to 8 hours of bidding assistance and participation in conference calls, as required. Bidding assistance includes preparing conformed documents and responding to questions from potential bidders for the cathodic protection system. Time spent over 8 hours will be invoiced on a time and materials basis at the rates shown on the attached Resource Allocation Estimate. Any changes to the following assumptions, prevailing wage assumption, exclusions and limitations, or proposed schedule may necessitate an adjustment to the proposed fee. Assumptions The following is a list of additional assumptions used to develop V&A's scope of work. ■ V&A will submit monthly invoices in electronic format via email. Time spent submitting the invoice via a different method may incur additional charges. Prevailing Wage Assumption V&A understands that this project is NOT subject to prevailing wage rate requirements. If at any time a different determination is reached, all project labor subject to prevailing wage requirements will incur a 30% markup on the associated labor fee. This markup covers the higher base hourly labor rates associated with prevailing wage rates, additional premium pay requirements, and reporting requirements. Additional Project Labor Agreement requirements may incur additional fees billed on a Time & Materials Basis. Exclusions and Limitations The following items, unless otherwise indicated, are not included in the scope of work: ■ Traffic Control Plans and Permits ■ Traffic Control Measures, including but not limited to sign boards, cones, and flaggers ■ Project Specific Health and Safety Plan ■ Encroachment Permits ■ Permitting ■ Notification ■ Bonds ■ Shutdown, Dewatering, and Cleaning of Structures ■ Excavations ■ Structure Access, including but not limited to ladders, scaffolding, and cranes ■ Confined Space Entry ■ Supplied Air ■ Vendor Portal Registration ■ Payment Portal Invoice Submission ■ Project Labor Agreements, including union specific requirements rii v&Ai Project No. 26-0303 1 2 Schedule V&A proposes the following schedule for completion of the scope of work: 2 Design - 90% Submittal 8/9/2026 2 Design - 100% Submittal 9/13/2026 4 Bidding Assistance Bidding Duration Fee Proposal V&A proposes to complete this work on a lump sum basis at a total cost not to exceed $36,451 with terms of Net 15 days (Pay When Paid payment terms dependent on timely processing of V&A's submitted invoice). This fee is valid for 90 days from the date of this proposal (after which the total cost may be adjusted to reflect annual updates to the attached Fee Schedule). The scope of work was developed as a result of our discussions and represents our mutual understanding. If unforeseen circumstances should arise which indicate that more work is required, V&A will provide a written estimate of additional required work and cost. The attached Fee Schedule (subject to annual adjustments) will serve as the basis for developing future cost estimates. V&A will not proceed with work beyond the not -to -exceed figure without written authorization from your office. We are prepared to begin work on your project upon receiving written approval, a notice to proceed (NTP), or a purchase order from your office. On behalf of our staff and myself, I would like to thank you for the opportunity to be of service to you, Pape -Dawson, and the City of Fort Worth. We look forward to working with you. Sincerely, V&A Consulting Engineers, Inc. !Jarred Rivera, P.E. Project Manager Texas Registered Engineering Firm F-9154 Accepted: Pape -Dawson Date: V&AI Project No. 26-0303 I 3 Resource Allocation Estimate JOB NO: 26-0303 AMI CLIENT: Pape -Dawson JOB TITLE: City of Fort Worth Eastside 42 -inch Transmission Main Cathodic Protection System Design Date: 8/4/2026 1 Protect Management 2 12 16 10 40 $9,960 $0 $9,960 2 Design 2 8 14 36 40 100 $24,090 $0 $24,090 a Plans and Specifications 2 6 12 32 40 92 $21,962 $0 $21,962 b Opinion of Probable Construction Cost 2 2 4 8 $2,128 $0 $2,128 3 Bidding Assistance 1 3 4 8 $2,401 $0 $2,401 Subtotal 5 23 34 36 40 10 148 Hourly $347 $306 $284 $237 $211 $105 Total Direct Labor $1,735 $7,038 $9,656 $8,532 $8,440 $1,050 $36,451 GRAND TOTAL ESTIMATED COST $36,451 V&A1 Project No. 26-0303 1 4 Position Rate Principal -in -Charge $347 Senior Project Manager $306 Project Manager $284 Senior Project Engineer $263 Project Engineer $237 Deputy Engineer $224 Associate Engineer $211 GIS Specialist $211 Graduate Engineer $172 CAD Designer $171 Engineering Associate $160 Senior Technician $150 Technician $132 Project Administrator $105 Deposition/Court Appearance $634 Other Direct Costs Subcontractor/Subconsultant, Lab Analysis: Cost + 10% Travel (Air/Hotel/Per Diem/Car Rental), Printing, Shipping: @ Cost Auto/Truck Mileage: @ Federal Rate Field Truck: $125/Day Confined Space Entry Truck and Safety Equipment: $250/Day r- Project No. 26-0303 I 5 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Pape -Dawson Consulting Engineers, LLC Subject of the Agreement: Eastside Transmission Main in Beach Street M&C Approved by the Council? * Yes ❑ No II If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No 0 63028-A2 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 0 No ❑ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 8/26/2026 If different from the approval date. Expiration Date: N/A If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. 105720 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No 0 Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.