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Home My WebLink About054771-T1 - General - Contract - Kilan Holdings, Inc. dba Kilan SolutionsCSC No. 54771 -Ti CITY OF FORT WORTH CONTRACT TERMINATION NOTICE September 2, 2026 Kilan Holdings, Inc. dba Kilan Solutions Attn: Pamela Paul 5700 Granite Parkway, Suite 560 Plano, TX 75024 Re: Contract Termination Notice City Secretary Contract No. 54771 (the "Contract") Pursuant to the Contract, the City has the right to terminate the Contract. This letter is to inform you that the City is exercising its right to terminate the Contract immediately upon the end of the termination notice period stated in the Contract. Please return this signed acknowledgement letter to the address set forth below, acknowledging receipt of the Contract Termination Notice. Failure to provide a signed acknowledgment does not affect the termination of the Contract. If you have any questions concerning this Contract Termination Notice, please contact us at the email address listed below. Sincerely, City of Fort Worth IT Solutions I Finance I Contracts 100 Fort Worth Trail Fort Worth, TX, 76102 zzITFinanceContractsgfortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Termination Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: Dianna Giordano (Sep 17, 2026 15:43:20 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 09/17/2026 Kilan Holdings, Inc. dba Kilan Solutions: By: Name: Pamela Paul Title: CEO Date: 9/14/2026 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By. S.Trotter (for K.Gunn) (Sep',026 026 14:27:36 T( - Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: By: Name Title: accee Pagliara (Sep 17, 2026 14:46:47 CDT) Candace Pagliara Sr. Assistant City Attorney Contract Authorization: M&C: 22-0493 Approval Date: 06/28/2022 Form 1295: N/A Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Title: Steven Vandever (Sep 16, 2026 08:12:12 CDT) Steven Vandever Sr. IT Solutions Manager City Secretary: By: Name: Title: Jannette Goodall City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Termination Page 2 of 2 ACITY COUNCIL AGEND Create New From This M&C DATE: 6/28/2022 REFERENCE **M&C 22- LOG NAME: NO.: 0493 CODE: P TYPE: CONSENT PUBLIC HEARING: FORT WORTII 13P AMEND CITY SECRETARY CONTRACT NO. 54771 NO SUBJECT: (ALL) Authorize an Amendment and Extension to City Secretary Contract No. 54771 with Kilan Holdings, Inc. until December 31, 2023 to add Project Management Information System Implementation Support Services for an Amount of $232,195.00 and Adopt the Attached Appropriation Ordinance to Effect a Portion of Water's Contribution to Fiscal Years 2022-2026 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize an amendment and extension to City Secretary Contract No. 54771 with Kilan Holdings, Inc. until December 31, 2023 to add Project Management Information System Implementation Support Services for an amount up to $232,195.00; and 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water & Sewer Capital Projects Fund in the amount of $116,097.50, from available funds, for the purpose of funding the Fiscal Year 2022 Project Management Information System project (City Project No. 103782) to effect a portion of Water's contribution to Fiscal Years 2022-2026 Capital Improvement Program. DISCUSSION: A Request for Qualifications, RFQual 20-0164, fora Project Management Information System (PMIS) consultancy was issued on May 27, 2021, and opened on June 11, 2020. Upon evaluation, it was determined that Kilan Holdings, Inc. was the most qualified vendor for the City's needs. Subsequently, the City executed City Secretary Contract No. 54771 with Kilan Holdings, Incc (Kilan). The City executed a contract with Kilan to assist the Transportation and Public Works (TPW) and Water Departments with preparing a bid for its PMIS. Kilan assisted in developing, issuing, and providing support for the evaluation process. The evaluation is complete and staff is making a recommendation for the PMIS project. Staff recommends continuing its contractual relationship with Kilan so they can provide support and expertise during the implementation phase of the PMIS project. Kilan will provide support and expertise during the PMIS implementation phase. The costs for these additional services is an amount up to $232,195.00. The costs of this extended agreement will be shared by Transportation and Public Works and the Water Departments. The cost breakdown is Department Share of Contract Cost Transportation and Public Works 50\% $116,097.50 Water 50\% $116,097.50 Total $232,195.00 It is the practice of the Water Department to appropriate its CIP plan throughout the fiscal year, instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. The actions in the Mayor and Council Communication will appropriate funds in support of the Water's portion of the City of Fort Worth's Fiscal Years 2022-2026 Capital Improvement Program, as follows: Capital Project FY2022 CIP Budget Revised Authority Adjustment FY2022 Budget Fund Name Appropriations Name 56002- 103782- W&S Fiscal Year Capital 2022 Project $ - This $116,097.50 $116,097.50 Projects Management M&C Fund Information System DVIN-BE: A waiver of the goal for M/WBE subcontracting requirement is approved by the Office of Business Diversity, in accordance with the M/WBE or BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council's approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for one additional one-year term. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. Funding is budgeted in the Consultant and Other Professional Services account of the TPW Department's Capital Project Srvc-Capital Fund and in the Unspecified -All Funds within the W&S Capital Projects Fund. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are currently available in the Unspecified -All Funds project within the W&S Capital Projects Fund and in the TPW PMIS Procurement project within the Capital Project Srvc-Capital Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the W&S Capital Projects Fund for the FY 22 PMIS project to support the approval of the above recommendations and execution of the change order. Prior to an expenditure being incurred, the Transportation Public Works and the Water Department have the responsibility of verifying the availability of funds. BQN\\ Fund Department Account ID Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by Originating Department Head: Reggie Zeno (8517) Valerie Washington (6192) Reginald Zeno (8517) Kevin Gunn (2015) Additional Information Contact: Cynthia Garcia (8525) Ashley Kadva (2047) ATTACHMENTS FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Kilan Holdings, Inc. dba Kilan Solutions Subject of the Agreement: Termination Notice to CSC 54771 of Kilan Holdings, Inc. dba Kilan Solutions M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 54771-T1 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: December 31, 2026 If applicable. Is a 1295 Form required? * Yes ❑ No LI *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No O Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.