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HomeMy WebLinkAbout060192-A1 - General - Contract - Municipal Valve & Equipment Co.CSC No. 60192 -Al FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 60192 BETWEEN CITY OF FORT WORTH AND MUNICIPAL VALVE & EQUIPMENT CO. INC. This First Amendment to Fort Worth City Secretary Contract No. 60192 ("Amendment") is made between the City of Fort Worth ("City"), a Texas home -rule municipal corporation and Municipal Valve & Equipment CO. Inc. ("Vendor"), individually referred to as "party" and collectively as "parties." WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 60192, beginning on October 1, 2023 ("Agreement"); WHEREAS, it is the collective desire of both the City of Fort Worth and Municipal Valve & Equipment CO. Inc to supplement Exhibit B by adding line items; WHEREAS, the solicitation provides that additional items/services of the same general category may be added based on the discount price sheet provided with the proposal; WHEREAS, the solicitation sought Valve Actuators Parts, and Services and the City wishes to purchase the same; WHEREAS, Department staff verified that the item(s) are within the scope of the original solicitation; WHEREAS, Department staff verified that this amendment does not increase the total compensation payable under the Agreement. NOW THEREFORE, known by all these present, the City of Fort Worth and Municipal Valve & Equipment CO. Inc., acting herein by and through their duly authorized representatives, agree to the following, which amend the Agreement as follows: I. AMENDMENT Exhibit B of the Agreement is hereby amended to add the items in Attachment 1. II. ALL OTHER TERMS SHALL REMAIN THE SAME All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 60192 Page 1 of 3 III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. CITY: City of Fort Worth By: Name Title: Date: Jesica McEachern Assistant City Manager 09/17/2026 Approval Recommended: Christopher f+arder By: Christopher Harder (Sep 16, 2026 12:51:48 CDT) Name: Chris Harder Title: Water Director Attest: ann o FORT�OA�d 0!`0 °SIP 4 p 0��#� °°°n aezog4d` By: Name: Jannette S. Goodall Title: City Secretary IVA_ Ll.I $]. A Municipal Valve & Equipment CO. Inc. By: Name: Clint Pulliam Title: President Date: 09/16/2026 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. 4 ezrff r'y ctwe-C& By: coffery Dowe'rrSep 16, 2026 12:11:29 CDT) Name: Geoffery McDowell Title: Sr. Contract Compliance Specialist Approved as to Form and Legality: By: Douglas Black (Sep 17, 2026 11:18:01 CDT) Name: Title: Douglas W. Black Sr. Assistant City Attorney Contract Authorization: M&C: N/A Date Approved: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 60192 Page 2 of 3 ATTACHMENT 1 First Amendment to Fort Worth City Secretary Contract No. 60192 Page 3 of 3 T... MUNICIPAL VALVE & EQUIPMENT COMPANY :i UFT Company. DALLAS HOUSTON SAN ANTONIO 4010 Billy Mitchell Dr, Addison, TX 75001 19506 N US -59 Suite 260, Humble, TX 77338 1846 N. Loop 1604 W, San Antonio, TX 78248 Phone: (972) 248-2600 Phone: (281) 282-0058 Phone: (210) 478-7178 QUOTATION Page 1 of 3 TO: City of Ft Worth DATE: 08-07-2026 1500 11th Avenue QUOTE #: 145191 Fort Worth, Texas 76102 DESC: Air Vavle JOB: City of Ft Worth Air Valves LOCATION: ATTN: Silas Arizola PHONE: EMAIL: WE ARE PLEASED TO QUOTE ON THE FOLLOWING EQUIPMENT SUBJECT TO CONDITIONS ❑ F.O.B. FACTORY PRINTED ON LAST PAGE HEREOF, THESE CONDITIONS MAY BE CHANGED ONLY BY A WRITTEN lid F.F.A. TO FIRST DESTINATION STATEMENT SIGNED BY AN OFFICER OF MUNICIPAL VALVE COMPANY. Air Valves Line # Valve Size Item Qty Unit Price Price 01 2" NPT Threaded Air & Vacuum Valve, Clean/Potable Water 3 $657.40 $1,972.20 Service, CWP 300psi LEAD TIME: STOCK 02 1" NPT Threaded Air & Vacuum Valve, Clean/Potable Water 3 $380.00 $1,140.00 Service, CWP 300psi Lead Time : Stock Total for Above Equipment: $3,112.20 (Tax Rate 0.000%) Total Tax: $0.00 Grand Total: $3,112.20 Notes: Exclusions: 1. Unless noted otherwise, pricing is valid for 30 days from date of this quote. 2. Taxes, if applicable, are not included. 3. To ensure accurate order processing, please reference our quotation number on your PO. Municipal Valve Clint Pulliam - ClintPulliam@municipalvalve.com 1. This bid is subject to adjustment if new or additional trade tariffs, duties, or similar governmental charges are imposed after the date of this bid. Municipal Valve reserves the right to modify the quoted price accordingly and will notify the Buyer promptly of any adjustments, including supporting documentation for the cost impact. The Buyer agrees that these price adjustments will be binding and payable within standard terms upon invoicing at the updated amount. Municipal Valve also retains the right to cancel the order without penalty. Failure to comply with adjusted payment terms may affect delivery schedules or result in other contract modifications as determined by Municipal Valve. 2. Valves are not AIS or BABA compliant unless specifically indicated per the item. 3. Unless specifically indicated above, FREIGHT is not included and will be PP&A. 4. Unless specifically indicated above, FIELD SERVICE is not included. 5. Sale subject to manufacturer's standard T&C's. Re -stocking fees may apply. 6. MVE is only able to hold pricing for 30 calendar days after delivery of submittal to customer. If order is not released within this time, it will be subject to any price increases by manufacturers upon release. City of Fort Worth, Texas Mayor and Council Communication DATE: 08/08/23 M&C FILE NUMBER: M&C 23-0626 LOG NAME: 13PITB 23-0063 VALVE ACTUATORS, PARTS AND SERVICES LSJ WATER SUBJECT (ALL) Authorize Execution of Agreements with Rexa, Inc., Machining & Valve Automation Services LLC and Municipal Valve & Equipment Company Inc. for Valve Actuators, Parts and Services in a Total Annual Amount Up to $2,500,000.00 for the Water Department RECOMMENDATION: It is recommended that the City Council authorize execution of agreements with Rexa, Inc., Machining & Valve Automation Services, LLC and Municipal Valve & Equipment Company Inc., for valve actuators, parts and services in a total annual amount up to $2,500,000.00 for the initial term and authorize four one-year renewal options for the Water Department. DISCUSSION: The Water Department approached the Purchasing Division to establish an annual agreement for new valves, appurtenances, actuators, replacement parts, on -site or shop repairs, startup services and field troubleshooting. Purchasing issued Invitation to Bid (ITB) No. 23- 0063 describing the requirements for the new equipment and the maintenance for all existing motorized valve actuators and manual valve actuators that are used to regulate and control flow through the pipelines throughout the City. The bid was advertised in the Fort Worth Star - Telegram on May 3, 2023, May 10, 2023, and May 17, 2023. The City received four bids. However, upon evaluation, Vector Controls did not score at least 50% or more of the total available points for technical criteria; therefore, they were not qualified to receive points for pricing. An evaluation panel consisting of representatives from the Transportation and Public Works and Water Departments reviewed and scored the submission using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidders Evaluation [b7c7d�Total Rexa, Inc. 13 10 10 35 68 Machining & Valve Automation Services LLC 13 10 10.5 1851 Municipal Valve & Equipment Company Inc. 14 11.5 10 7 43 Best Value Criteria: a) Bidders' qualification, experience and references b) Availability of resources and personnel to provide services c) Bidders' ability to meet the City's needs d) Cost of service After evaluation, the panel concluded that Rexa, Inc., Machining & Valve Automation Services LLC, and Municipal Valve & Equipment Company Inc. presented the best value for the City. Therefore, the panel recommends that Council authorize annual agreements with Rexa, Inc., Machining & Valve Automation Services LLC and Municipal Valve & Equipment Company Inc. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor's bids meet specification. Funding is budgeted in the Wastewater Department within the Water and Sewer Fund. The maximum amount allowed under these agreements collectively will be $2,500,000.00; however, the actual amount used will be based on the need of the department and available budget. DIVERSITY AND INCLUSION (DVIN): A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, the agreements shall begin upon execution and expire one year from that date. RENEWAL OPTIONS: The contracts may be renewed for up to four (4) one-year terms at the City's option. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 Dana Burghdoff 8018 Originating Business Unit Head: Reginald Zeno 8517 Chris Harder 5020 Additional Information Contact: Jo Ann Gunn 8525 La'Kita Slack -Johnson 8314 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Municipal Valve & Equipment CO. Inc. Subject of the Agreement: Valves Actuators Parts & Services M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No O 60192 -Al If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 9/30/2026 If different from the approval date. Expiration Date: 10/1/2027 If applicable. Is a 1295 Form required? * Yes ❑ No LI *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. n/a *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No O Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.