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Home My WebLink About062283-A1R2 - General - Contract - Southern Petroleum Laboratories, Inc.CSC No. 62283-A1 R2 FIRST AMENDMENT AND SECOND RENEWAL TO FORT WORTH CITY SECRETARY CONTRACT 62283 This First Amendment to Fort Worth City Secretary Contract No. 62283 ("First Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation and Southern Petroleum Laboratories, Inc. ("Vendor"). WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth Secretary Contract No. 62283 beginning October 1, 2024 ("Agreement/Contract") which was subsequently renewed for a second term beginning October 1, 2025 through September 30, 2026; WHEREAS, the parties wish to amend Exhibit B to the Agreement to add additional items and related costs, effective with the 2"d Renewal ; and WHEREAS, the Parties wish to renew the Agreement for its second renewal term, in the amount up to $793,500, beginning October 1, 2026 and ending September 30, 2027 ("2"d Renewal"). NOW, THEREFORE, Fort Worth and Vendor, acting herein by the through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1. Exhibit B of Agreement is hereby amended to add the additional services provided for on Attachment 1, attached hereto and incorporated herein. 2. The term of the Agreement is hereby renewed for an additional year beginning October 1, 2026 and expiring on September 30, 2027, unless terminated earlier in accordance with the Agreement. 3. All other terms, provisions, conditions, covenants and recital of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CSCO # 62283 Amendment 1 and Renewal 2 Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH: �p 1 By: Name: Jesica L. McEachern Title: Assistant City Manager Date: 09/17/2026 APPROVAL RECOMMENDED: Chris-ropher t+ardor By: Christopher Harder (Sep 17, 2026 08:37:03 CDT) Name: Christopher Harder, P.E, Title: Water Department Director ATTEST: oofF;pT°;�,d J.= O900 J1 pQ�� opgo6 By: Name: Jannette Goodall Title: City Secretary Southern Petroleum Laboratories, Inc. By: —Signer ID: , Name: Raj Sengupta Title: Chief Strategy Officer Date: 9/15/2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Pat Jea Wilson Title: Contract Services Administrator APPROVED AS TO FORM AND LEGALITY: C Douglas Black (Sep 17, 2026 11:23:46 CDT) Name: Douglas W. Black Title: Senior Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0863 Date Approved: 10/15/2024 1295: 2024-1193652 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CSCO # 62283 Amendment 1 and Renewal 2 Page 2 of 2 2600 Dudley Rd. K//gore; Texas 75662 R: PO Box 8420/3 Dallas. TX 75 284- 2013 OM%ice: 9O7-984-05.51 * lax: 903-984-59/4 QUOTATION Pt): City of Fort Worth/Lab Sery Maria I Carrillo 2600 SE Loop 820 Fort Worth, TX 76140 - ATTACHMENT 1 137O87 Chain of Custody I D: 282 Sample ID: 1657 Samples Sample Matrix: Liquid Aqueous Price list by Turn Around Time (TAT) Normal TAT Accredited by Analysis Name z Organophos. Pesticides/1657 Email: Kilgore.ProjeetManagement@spllabs.com Prepared For: t I I ',I it'tl( FTW6 Page I of 3 Quoted: 09/27/2026 Printed: 08/27/2026 City of Fort Worth/Lab Scry Kay Gallegos 2600 SE Loop 820 Ft Worth, TX 76140 Method EPA 1657 Quantity: 33 Subtotal: $265.00 Total Fee 265.00 $8,745.00 North Texas Region: 1301 Corporate Dr. Sto.H Arlington TX 76006 1 b Fonn iptguoteI Created 6122/2004 Updated 11/19/2019 'I.4 2600 Dudley Rd. Ki/gore, Texas 75662 R: PO Box 842013 Dallas, TX 75284-2013 O//ice. 903-984-0551 1 "Fax: 903-984-.i9/4 QUOTATION 137087 ii la` j"111. ' ' ( d PO: FTW6 Page 2 of 3 Quoted: 08/27/2026 Printed: 08/27/2026 City of Foil Worth/Lab Sery Prepared For: City of Fort Worth/Lab Scry Maria I Carrillo Kay Gallegos 260(1 SE. Loop 820 2600 SE Loop 820 Fort Worth, TX 76140- Ft Worth, TX 76140 Project Total: $8,745.00 Please note that SPL Kilgore is accredited nationally to the EPA NELAP standard and holds several state accreditations as well. Our consistent performance on proficiency validates our unparalleled accuracy and precision. This enables SPL to provide quality results at competitive pricing. SPL will also provide appropriately cleaned and preserved bottles (that mcet EPA specifications) and a custom chain of custody at no extra cost. SPL Kilgore does not provide consultation services for any analytical findings; SPL Kilgore strictly provides data results of the analysis performed. List prices arc guaranteed for 6(1 (lays from the date of the quote, the quote is an ESTIMATE of pricing based upon given knowledge of the project being submitted. Clients will be billed for actual time, labor, and analysis performed. Your submittal of samples indicates your acceptance of these tenns. Canceled samples will be billed for analysis already started. Short -hold samples may be subject to additional fees. With approved credit, our payment terms are NET 30. Without approved credit terms payment is due prior to the results being released. Payment can be made via our website, phone, or US mail. SPL will not hold credit cards on file. An Environmental fee will be added to each project. SPL shall provide these ordered services pursuant to our Standard Terms & Conditions Agreement (available for download at www.spllabs.com website or by US mail upon request). Please send your Purchase Orders to kilgore.purchasing@spllabs.com Ifwe can further assist you, please contact us at kilgorc.projeclmnanagement(spllabs.com. We look forward to working with you on this project and all future projects. ✓_ �+t North Tome ltegioa 1301 Corpomto Dr. Ste.H Arlington TX 76006 Email: Kilgore.ProjectManagement@spllabs.com Form rplquolel Created 6/22/2004 Updated 11/19/2019 vt.4 2600 Dudley Rd. Kilgore, Texas 75662 R: PO Bo.v 842013 Dallas, T\ 75284-20/3 O/Iic•e: 903-984-055/ * Fax: 903-984-5914 QUOTATION F(r City of Fort Worth/Lab Sery Maria I Carrillo 2600 SE Loop 820 Fort Worth, TX 76140 - Thank you, SPL, Inc. Management Team Jacob Rooney Project Manager 137087 II1('>(i>Ll('O>tII FTW6 Page 3 of 3 Quoted: 08/27/2026 Printed: 08/27/2026 Prepared For: City of For( Worth/Lab Scry Kay Gallegos 2600 SE Loop 82(1 Ft Worth, TX 76140 The areredited cirhuwr designates accreditation by N - NELAC, orz - not a of trrd under NELA['srope o/:rce rrdit lion. Nwmal7iun,lwud Tint' is t}pica/ly 7 working elats. Other nrm around rinses (7A T) nmy require nrsh /≥cs. North Texas Region 1301 Corporate Dr. Sto.H Arlington TX 76006 Email: Kilgore.ProjectManagement@spllabs.com I Ar Form rptguotel Created 6/22/2004 Updated 11/19/2019 vl.4 CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Felt Woith, Texas F0RIr REFERENCE **M&C 24- 13P RFP 24-0198 LAB DATE: 10/15/2024 NO.: 0863 LOG NAME: ANALYTICAL SERVICES AO WATER CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Non -Exclusive Agreements with A&B Environmental Services, Inc. dba A&B Laboratories, ALS Group USA Corp, Eurofins Environment Testing South Central, LLC, and Southern Petroleum Laboratories, Inc to Provide Laboratory Analytical Services at Testing Facilities for the Water Department In an Estimated Combined Annual Amount Up to $600,000.00 for the Initial Term and Authorize Four One - Year Renewals In Amounts Up to $690,000.00 for the First Renewal, $793,500.00 for the Second Renewal, $912,525.00 for the Third Renewal, and $1,049,403.00 for the Fourth Renewal RECOMMENDATION: It is recommended that the City Council authorize the execution of non-exclusive agreements with A&B Environmental Services, Inc. dba A&B Laboratories, Inc., ALS Group USA Corp, Eurofins Environment Testing South Central, LLC, and Southern Petroleum Laboratories, Inc to provide laboratory analytical services at testing facilities for the Water Department in an estimated combined annual amount up to $600,000.00 for the initial term and authorize four one-year renewals in amounts up to $690,000.00 for the first renewal, $793,500.00 for the second renewal, $912,525.00 for the third renewal, and $1,049,403.00 for the fourth renewal. DISCUSSION: The purpose of this M&C is to authorize the execution of agreements to provide laboratory analytical services at testing facilities throughout the City of Fort Worth water treatment plants. Purchasing issued Request for Proposal (RFP) 24-0198 consisting of detailed specifications regarding equipment, service, and delivery requirements. The RFP was advertised in the Fort Worth Star -Telegram on May 8, 2024, May 15, 2024, and May 22, 2024. The City received four responses. An evaluation panel consisting of representatives from the Water and Police Departments reviewed and scored the submittal using Best Value criteria. The Individual scores were averaged for each of the criteria and the final scores are listed In the table below. Proposer fA&B Environmental Services, Inc dba A&B Laboratories ALS Group [Eurofins Environment Testing ISPL Laboratories Best Value Criteria: Evaluation Factors r(I Total a —Ib 1c d Score 40 15 115 15 85 39.67x12 [3.514 9.70 32.27 16 15 15x8.27 24.65 15.5 15.5 5 0.65 a. Contractor's cost of services b. Contractor's qualifications and availability of testing facilities c. Contractor's timeframe for services to be completed d. Contractor's ability to meet the City's needs After evaluation, the panel concluded a multi -award was necessary to ensure availability and capacity for the needed services and that A&B Environmental Services Inc. dba A&B Laboratories, ALS Laboratory Group, Eurofins Environment Testing South Central, LLC, and Southern Petroleum Laboratories present the best value. Therefore, the panel recommends that Council authorize non-exclusive agreements with A&B Environmental Services dba A&B Laboratories, ALS Laboratory Group, Eurofins Environment Testing South Central, LLC, and Southern Petroleum Laboratories. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. The Environmental Protection Agency (EPA) final rule mandates increase in testing for public water systems and exact testing levels cannot be ascertained in advanced. To help prevent capacity issues, staff recommends the total compensation for each annual renewal term be increased by 15 \% to ensure the City is able to meet demand. The estimated collective total compensation of the contracts shall be an amount up to $600,000.00 for the initial term, $690,000.00 for the first renewal, $793,500.00 for the second renewal, $912,525.00 for the third renewal, and $1,049,403.00 for the fourth renewal. However, it Is possible that testing requirements may exceed these amounts. Approval of this M&C In the initial amounts listed above Is not intended to create a contractual cap; in the event testing requirements exceed the capacity authorized through this M&C, including any administrative increase capacity, this M&C authorizes staff to bring back subsequent M&Cs in the amounts needed to meet testing demand. While these figures represent the collective maximum amount allowed under these agreements for each term, the actual amount used will be based on the department's needs and available budget. Funding is budgeted in the Contract -Lab Analysis account within the Water & Sewer Fund for the Water Department. DVIN-BE: This solicitation was reviewed by The Business Equity Division for available business equity prospects according to the City's Business Equity Ordinance. There were limited business equity opportunities available for the services/goods requested, therefore, no business equity goal was established. AGREEMENT TERMS: Upon City Council approval, the agreements will begin upon execution on October 1, 2024 and expire one year from that date on September 30, 2025. RENEWAL TERMS: The agreements may be renewed for four (4) additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget in the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BQN\\ ro Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 Fund I Department I Account I Project I Program I Activity I Budget I Reference# I Amount ID ID Year (Chartfleld 2) Reginald Zeno (8517) Submitted for City Manager's Office by_ Fernando Costa (6122) Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Christopher Harder (5020) Jo Ann Gunn (8525) Aiyanna Owens (8317) ATTACHMENTS 1. FWLab Communication FY2025 Budget Load.pdf (CFW Internal) 1295 Fort Worth SPL.pdf (CFW Internal) ABLABS 1295.pdf (CFW Internal) egproved Waiver Request - Laboratory Analytical Services.pdf (CFW Internal) Contract Lab FIDS table 2024.xlsx (CFW Internal) Eurofins 1295.pdf (CFW Internal) Form 1295 Certificate ALS.pdf (CFW Internal) SAM Report ALS Group,pdf (CFW Internal) SAM Report-A&BEnvironmental.pdf (CFW Internal) SAM Report- Euroflns.pdf (CFW Internal) SAM-SouthernPetroleum.pdf (CFW Internal) SOS A&B.pdf (CFW Internal) SOS ALS.pdf (CFW Internal) SOS Eurofins Environment.pdf (CFW Internal) SOS-SouthernPetroleum.pdf (CFW Internal) FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Southern Petroleum Laboratories, Inc. Subject of the Agreement: Vendor will provide laboratory analytical services on an as needed basis for the City of Fort Worth Water Department. M&C Approved by the Council? * Yes ® No 0 1f so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No 0 62283 -Al R2 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: October 1, 2026 If different from the approval date. Expiration Date: September 30, 2027 If applicable. Is a 1295 Form required? * Yes ® No 0 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ® No 0 Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.