The URL can be used to link to this page

Home My WebLink About064328-R1 - General - Contract - EAN Holdings, LLC dba Enterprise Rent-A-CarCSC No. 64328-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE September 1, 2026 BAN Holdings, LLC d/b/a Enterprise Rent-A-Car Attn: Jodiann Harley -Robinson, Regional Vice President 4201 North Highway 161, Ste. 150 Irving, Texas 75038 Re: Contract Renewal Notice City Secretary Contract No. 64328 (the "Contract") Renewal Term No. 1: September 27, 2026, to September 26, 2027 The above referenced Contract with the City of Fort Worth expires on September 26, 2026 (the "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.kov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Patty Jean Wilson Contract Services Administrator 817-392-8411 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CITY OF FORT WORTH f By: Name: Jesica L. McEachern Title: Assistant City Manager 09/16/2026 APPROVAL RECOMMENDED: Chris±opher f+ardor By: Christopher Harder (Sep 10, 2026 16:49.54 CDT) Name: Christopher Harder, P.E. Title: Water Department Director ATTEST: By: Name: Jannette S. Goodall Title: City Secretary t o0e o A �pA*` ♦d adOpq XPga4 EAN Holdings, LLC d/b/a Enterprise Rent-A-Car By: Name: Jodiann Harley -Robinson Title: Regional Vice President CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: P &h Name: Patty canWilson Title: Contract Services Administrator APPROV D AS TO FORM AND LEGALITY: By: Name: Title: Amarna A. Muhammad Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-2019 Date Approved: 11/11/25 Form 1295 : 2025-1355994 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 11/11/25 M&C FILE NUMBER: M&C 25-2019 LOG NAME: 13P ILA TARRANT VEHICLE RENTALS JJ CITY (ALL) Authorize Execution of Agreement with EAN Holdings, LLC dba Enterprise Rent-A-Car, Using an Interlocal Agreement, for Short -Term Vehicle Rentals for an Annual Amount Up to $1,400,000.00 for the Initial One -Year Term and Authorize Two One -Year Renewal Options In the Same Amount for All City Departments It is recommended that the City Council authorize execution of an agreement with EAN Holdings, LLC dba Enterprise Rent-A-Car using an Interlocal Agreement with Tarrant County for short-term vehicle rentals for an annual amount up to $1,400,000.00 for the initial one-year term and authorize two one-year renewal options In the same amount for all City departments. The purpose of this Mayor and Council Communication (M&C) Is to authorize an agreement for short-term vehicle rentals using an Interlocal agreement with Tarrant County for all City departments on an as -needed basis. Vehicles will be used in conducting official City business and in supporting various City operations. These tasks may include, but are not limited to, renting vehicles for meter readings related to water leaks, supporting field operations to check for backflows, and assisting capital projects deliveries by providing transportation for construction inspectors to visit multiple worksites. The City will have the ability to select rental vehicles that include cars, trucks, sport -utility vehicles, and or vans that best fit the needs for the assigned duties. FUNDING: The maximum annual amount allowed under this agreement will be $1,400,000.00; however, the actual amount used will be based on the needs of the department and available budget. Funding Is budgeted in the various accounts within the participating department's operating budgets, as appropriated. COOPERATIVE PURCHASE' State law provides that a local government purchasing an Item under an Interlocal Purchasing Agreement satisfies state law requiring that the local government seek competitive bids for the purchase of the item or service. Tarrant County contracts have been competitively bid to increase and simplify the purchasing power of government entities. On December 6, 2024, Tarrant County processed a bid (BID No. F2025043) that was advertised in local newspapers. Submissions were opened on January 13, 2025, and the agency received three (3) bids and four (4) no -bid responses. Bids were evaluated by Elections Administration and Purchasing representatives and awarded the agreement to EAN Holdings, LLC dba Enterprise Rent-A-Car. AGREEMENT TERM: The Initial term of the agreement will begin upon execution and end on September 26, 2026. RENEWAL OPTIONS: The agreement may be renewed for two (2) additional one-year terms. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. SMALL BUSINESS: A Small Business subcontracting goal is not assigned to this contract because a waiver has been approved by the department's Assistant City Manager, in accordance with the City's Small Business Ordinance, Chapter 21 of the City Code. The agreement serves ALL COUNCIL DISTRICTS. The Director of Finance certifies that funds are available in the current operating budget. as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 Jesica McEachern 6618 Originating Business Unit Head: Reginald Zeno 8517 Chris Harder 6344 Additional Information Contact: Haven Wynne 8525 Juby Jacob 8066 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos, 1-4 and 611 there are interested parties. Complete Nos. 1, 2.3,5, and 6 it there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2025.1355994 1 Name of business entity filing form, and the city, state and country of the business entity's place of business, Enterprise Holdings LLC Ft. Worth, TX United Slates Date Filed: 08/27/2025 2 Name of governmental entity or state agency that Is a party tote contract for which the forms being filed, Tarrant County Date Acknowledged: 08/27/2025 3 Provide the Identification number used by the governmental entity or state agency to track or Identity the contract, and provide a description of the services, goods, or other property to be provided under the contract. CFW 2025 COOP Vehicle Rentals Annual Contract for Short -Term Rentals for Cars, Trucks, and Vans 4 Name of Interested Party City, State, Country (place of business) Nature of Interest (check applicable) Controlling Intermediary 5 Check only if there Is NO Interested Patty. ❑ LAARRA]TIION 6 UNSWORN DECLARATION My name is and my date of birth is My address is i Ze ?J' 57)-r {) snr It I 9t /cw ,LfLN 0 u (city) (state) (rip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in 1 County, Stets of 7'A-$. , on the , day of 414 , 2011_, (month) (year) Ignal enl of contracting business entity (Decteranl) i-orms proviaeo ny texas tinics uommission wv w,etnics.state.bcus Version V4.1.0.fl0d0fd8 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: EAN Holdings, LLC dba Enterprise Rent-A-Car Subject of the Agreement: Interlocal Agreement for Short -Term Vehicle Rentals for the City. M&C Approved by the Council? * Yes ® No 0 If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 64328-R1 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 0 No If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ® If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: September 27, 2026 If d fferent from the approval date. Expiration Date: September 26, 2027 If applicable. Is a 1295 Form required? * Yes ® No 0 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ® No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.