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Home My WebLink About062343-R2 - General - Contract - HAAS, Inc.CSC No. 62343-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE August 25, 2026 HAAS, INC Attn: Tony Schilt 2071 N Southport Ave Chicago, IL 60614 Re: Contract Renewal Notice Contract No. CSC No. 62343 (the "Contract") Renewal Term No. 2: November 20, 2026 to November 19, 2027 The above referenced Contract with the City of Fort Worth expires on November 19, 2026 (the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the mutual consent of the parties for up to four one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for its second renewal term, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, 4ree,a O'te�a Jaysea Ortega Sr. Contract Compliance Specialist Jaysea.Ortega gfortworthtexas.gov 817-392-3498 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH: By: / Name: William Johnson Title: Assistant City Manager Date: 09/18/2026 APPROVAL RECOMMENDED: By: Jamds Horton (Sep 17, 2026 16:49:22 CDT) Name: James Horton Title: Interim Fire Chief ATTEST: By: Name: Jannette Goodall Title: City Secretary VENDOR: HAAS, INC By: Name: Marcel Chudoba Title: CFO Date: September 9, 2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Brenda Ray Title: Fire/EMS Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Taylor Paris Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0927 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 10/29/24 M&C FILE NUMBER: M&C 24-0927 LOG NAME: 36HAAS ALERT SOLE SOURCE SUBJECT (ALL) Authorize the Purchase of an Hazard Alert Notification System, Associated Hardware, Annual Service Fees, Maintenance, and Support from HAAS Incorporated, in an Amount Up to $54,204.00 for the First Year and $102,180.00 Annually for the Second through Fifth Years of a Five -Year Agreement, Using a Sole Source Contract for the Fire Department RECOMMENDATION: It is recommended that the City Council authorize the purchase of a hazard alert notification system, associated hardware, annual service fees, maintenance, and support from HAAS Incorporated, in an amount up to $54,204.00 for the first year and $102,180.00 annually for the second through fifth years of a five-year agreement, using a sole source contract for the Fire Department. DISCUSSION: This Mayor and Council Communication (M&C) is to authorize the purchase of a roadway hazard alerting system that alerts motorists to the presence of first reponders responding to incidents through notifications transmitted to motorists' vehicles or mobile devices, thus reducing the risk of collision with first responders by motorists and enchancing responder safety. HAAS Incorporated is the sole source equipment manufacturer and vendor of the HAAS Alert Safety Cloud System, thus not subject to competitive bidding requirements. This project was approved for a waiver per the Chapter 252 exemption, as a sole source by the Legal Department. Therefore, the business equity goal requirement is not applicable. The maximum amount allowed under this five-year agreement will be $462,924.00, with $54,204.00 due during the first year of service and $102,180.00 in annual fees for the second through fifth years. Funding is budgeted in the Other Contractual Services account within the General Fund for the Fire Department, as appropriated. This project is located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the General Fund. Prior to an expenditure being incurred, the Fire Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Dana Burghdoff 8018 Originating Business Unit Head: Additional Information Contact: Jim Davis 6801 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: HAAS Inc. Subject of the Agreement: CSC 62343 Renewal 2 for HAAS Inc M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 11/20/2026 If different from the approval date. Expiration Date: 11/19/2027 If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No 0 Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.