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Home My WebLink About064204-R1 - General - Contract - RDO Equipment Co.CSC No. 64204-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE August 24, 2026 RDO Equipment Co. Attn: Austin Walker Address: 5301 Mark IV Parkway, Fort Worth, Texas 76131 Re: Contract Renewal Notice — 1st Renewal City Secretary Contract No. 64204 Renewal Term No.: 10/29/2026 Through 10/28/2027 Renewal Amount: $ 800,000.00 The above referenced Contract with the City of Fort Worth expires on October 29, 2026 (the "Expiration Date"). This letter is to inform you that the City is exercising its right to renew the Contract for its 1st term in the amount up to $800,000.00 which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Regina Jones Sr. Contract Compliance Specialist 817-392-2698 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CITY OF FORT WORTH By: Name: Jesica McEachern Title: Assistant City Manager 09/16/2026 Date: APPROVAL RECOMMENDED: By: Name: Title: Christopher f+arder Christopher Harder (Sep 8, 2026 14:33:58 CDT) Chris Harder Water Director ATTEST: By: Name Title: A ` QaCpQnEXP5o'd Jannette Goodall City Secretary RDO Equipment Rentals By: .Gt2iz £ WG:e�iiz. Name: Austin Walker Title: Governmental Sales Professional CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Name: Regina Jones Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Name: Title: Jordan Alvarez Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0924 Date Approved: 9-30-2025 Form 1295 Certification No: 2025-1337553 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 09/30/25 M&C FILE NUMBER: M&C 25-0924 LOG NAME: 13PRFP25-0135 CONSTRUCTION EQUIPMENT RENTALS SUBJECT (ALL) Authorize Execution of Non -Exclusive Agreements for Equipment Rental with Herc Rentals Inc, RDO Equipment Co, and United Rentals (North America), Inc in an Annual Amount Up to $800,000.00 for the Initial Term and Authorize Four One -Year Renewal Options for the Same Amount for the Water Department RECOMMENDATION: (ALL) Authorize Execution of Non -Exclusive Agreements with Herc Rentals Inc, RDO Equipment Co, and United Rentals (North America), Inc in an Annual Amount Up to $800,000.00 for the Initial Term and Authorize Four One -Year Renewal Options for the same amount for the Water Department. DISCUSSION: The Water Department approached the Purchasing Division to secure an agreement for construction equipment rental services. Under the proposed agreement, the vendor will rent out construction equipment to the Water Department. Purchasing Staff issued Request for Proposal (RFP) Number 25-0135. The RFP consisted of detailed specifications describing the responsibilities and requirements to provide these services. The RFP was advertised in the Fort Worth Star -Telegram on April 30, 2025, May 14, 2025, and May 21, 2025. The City received six (6) submissions. An evaluation panel consisting of representatives from the Water Department reviewed and scored the submittal using Best Value criteria. Izy Global was deemed non -responsive. Greenville Enterprise LLC was deemed non -responsible as they did not score at least 50% or more of the total points available for the technical criteria necessary for price evaluation. The individual scores were averaged for each of the criteria, and the final scores are listed in the table below. The RFP document specified the use of the following Best Value Criteria: a. Cost b. Qualifications and Experience c. Approach to perform services d. Ability to meet the City's needs After evaluation, the panel concluded that H&E Equipment Services, Inc, Herc Rentals Inc, RDO Equipment, and United Rentals (North America), Inc, presented the best value for the City. On June 2, 2025, Herc Rentals acquired H&E Equipment Services, Inc. Therefore, the panel recommends that the City Council authorize the execution of non-exclusive agreements with Herc Rentals Inc, RDO Equipment, and United Rentals (North America), Inc. No guarantee was made that a specific amount of services would be purchased. FUNDING: The maximum annual amount allowed under this agreement will be $800,000.00; however, the actual amount used will be based on the needs of the department and available budget. Funding is budgeted in the General Operating & Maintenance category in the Water & Sewer Fund for the Water Department. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin October 1, 2025, and expire four years from that date. RENEWAL TERMS: This Agreement may be renewed at the City's option for four, one-year terms. This action does not require City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. The bid was issued before September 1st, preceding the implementation of the Small Business Goal. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 Jesica McEachern 5804 Originating Business Unit Head: Reginald Zeno 8517 Christopher Harder 5020 Additional Information Contact: Haven Wynne 8525 Aiyanna Owens 8317 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: RDO Equipment Co. Subject of the Agreement: The vendor will supply construction equipment M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10-29-2026 If different from the approval date. Expiration Date: 10-28-2027 If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No 0 Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.