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HomeMy WebLinkAbout065845 - Construction-Related - Contract - Texas Department of Transportation (TxDOT)Docusign Envelope ID: 2BA23BBC-28F3-85C3-8118-41 E72EB33CE2 CCSJ # 0094-05-071 AFA CSJs 0094-05-071 District # 02-FTW AFA ID Z00013169 Code Chart 64 # 15000 Project Name SH 183; at Green Oaks Rd STATE OF TEXAS § CSC No. 65845 COUNTY OF TRAVIS § ADVANCE FUNDING AGREEMENT FOR VOLUNTARY LOCAL GOVERNMENT CONTRIBUTIONS TO TRANSPORTATION IMPROVEMENT PROJECTS WITH NO REQUIRED MATCH ON -SYSTEM THIS AGREEMENT is made by and between the State of Texas, acting by and through the Texas Department of Transportation called the "State", and the City of Fort Worth, acting by and through its duly authorized officials, called the "Local Government". The State and Local Government shall be collectively referred to as "the parties" hereinafter. WITNESSETH WHEREAS, federal law establishes federally funded programs for transportation improvements to implement its public purposes, and WHEREAS, Transportation Code, Chapters 201 and 221, authorize the State to lay out, construct, maintain, and operate a system of streets, roads, and highways that comprise the State Highway System; and WHEREAS, Government Code, Chapter 791, and Transportation Code, §201.209 and Chapter 221, authorize the State to contract with municipalities and political subdivisions; and WHEREAS, the Texas Transportation Commission passed Minute Order Number 116292 and 116073 authorizing the State to undertake and complete a highway improvement generally described as intersection improvements; and WHEREAS, the Local Government has requested that the State allow the Local Government to participate in said improvement by funding that portion of the improvement described as powder coating on traffic signal elements (Project); and WHEREAS, the State has determined that such participation is in the best interest of the citizens of the state; NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties, to be by them respectively kept and performed as set forth in this Agreement, it is agreed as follows: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 1 of 6 AFA VoITIP Revised 04/22/2021 Docusign Envelope ID: 2BA23BBC-28F3-85C3-8118-41 E72EB33CE2 CCSJ # 0094-05-071 AFA CSJs 0094-05-071 District # 02-FTW AFA ID Z00013169 Code Chart 64 # 15000 Project Name SH 183; at Green Oaks Rd AGREEMENT Period of the Agreement This Agreement becomes effective when signed by the last party whose signing makes the Agreement fully executed. This Agreement shall remain in full force and effect until the Project has been completed and accepted by all parties or unless terminated as provided below. 2. Project Funding and Work Responsibilities A. The State will authorize the performance of only those Project items of work which the Local Government has requested and has agreed to pay for as described in Attachment A, Payment Provision and Work Responsibilities (Attachment A) which is attached to and made a part of this contract. In addition to identifying those items of work paid for by payments to the State, Attachment A also specifies those Project items of work that are the responsibility of the Local Government and will be carried out and completed by the Local Government, at no cost to the State. B. At least sixty (60) days prior to the date set for receipt of the construction bids, the Local Government shall remit its financial share for the State's estimated construction oversight and construction costs. C. In the event that the State determines that additional funding by the Local Government is required at any time during the Project, the State will notify the Local Government in writing. The Local Government shall make payment to the State within thirty (30) days from receipt of the State's written notification. D. Whenever funds are paid by the Local Government to the State under this Agreement, the Local Government shall remit a check or warrant made payable to the "Texas Department of Transportation" or may use the State's Automated Clearing House (ACH) system for electronic transfer of funds in accordance with instructions provided by TxDOT's Finance Division. The funds shall be deposited and managed by the State and may only be applied by the State to the Project. 3. Right of Access If the Local Government is the owner of any part of the Project site, the Local Government shall permit the State or its authorized representative access to the site to perform any activities required to execute the work. 4. Adjustments Outside the Project Site The Local Government will provide for all necessary right of way and utility adjustments needed for performance of the work on sites not owned or to be acquired by the State. 5. Responsibilities of the Parties The State and the Local Government agree that neither party is an agent, servant, or employee of the other party and each party agrees it is responsible for its individual acts and deeds as well as the acts and deeds of its contractors, employees, representatives, and agents. Page 2 of 6 AFA VoITIP Revised 04/22/2021 Docusign Envelope ID: 2BA23BBC-28F3-85C3-8118-41 E72EB33CE2 CCSJ # 0094-05-071 AFA CSJs 0094-05-071 District # 02-FTW AFA ID Z00013169 Code Chart 64 # 15000 Project Name SH 183; at Green Oaks Rd 6. Document and Information Exchange The Local Government agrees to electronically deliver to the State all general notes, specifications, contract provision requirements and related documentation in a Microsoft® Word or similar document. If requested by the State, the Local Government will use the State's document template. The Local Government shall also provide a detailed construction time estimate including types of activities and month in the format required by the State. This requirement applies whether the local government creates the documents with its own forces or by hiring a consultant or professional provider. At the request of the State, the Local Government shall submit any information required by the State in the format directed by the State. 7. Interest The State will not pay interest on funds provided by the Local Government. Funds provided by the Local Government will be deposited into, and retained in, the State Treasury. 8. Inspection and Conduct of Work Unless otherwise specifically stated in Attachment A, the State will supervise and inspect all work performed hereunder and provide such engineering inspection and testing services as may be required to ensure that the Project is accomplished in accordance with the approved plans and specifications. All correspondence and instructions to the contractor performing the work will be the sole responsibility of the State. Unless otherwise specifically stated in Attachment A to this contract, all work will be performed in accordance with the Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges adopted by the State and incorporated in this agreement by reference, or special specifications approved by the State. 9. Increased Costs If any existing or future local ordinances, commissioners court orders, rules, policies, or other directives, including but not limited to outdoor advertising billboards and storm water drainage facility requirements, are more restrictive than State or Federal Regulations, or if any other locally proposed changes, including but not limited to plats or replats, result in increased cost to the department for a highway improvement project, then any increased costs associated with the ordinances or changes will be paid by the Local Government. The cost of providing right of way acquired by the State shall mean the total expenses in acquiring the property interests either through negotiations or eminent domain proceedings, including but not limited to expenses related to relocation, removal, and adjustment of eligible utilities. 10. Insurance If this Agreement authorizes the Local Government or its contractor to perform any work on State right of way, before beginning work the entity performing the work shall provide the State with a fully executed copy of the State's Form 1560 Certificate of Insurance verifying the existence of coverage in the amounts and types specified on the Certificate of Insurance for all persons and entities working on State right of way. This coverage shall be maintained until all work on the State right of way is complete. If coverage is not Page 3 of 6 AFA VoITIP Revised 04/22/2021 Docusign Envelope ID: 2BA23BBC-28F3-85C3-8118-41 E72EB33CE2 CCSJ # 0094-05-071 AFA CSJs 0094-05-071 District # 02-FTW AFA ID Z00013169 Code Chart 64 # 15000 Project Name SH 183; at Green Oaks Rd maintained, all work on State right of way shall cease immediately, and the State may recover damages and all costs of completing the work. 11. Project Maintenance The Local Government shall be responsible for maintenance of locally owned roads and locally owned facilities after completion of the work. The State shall be responsible for maintenance of the State highway system after completion of the work if the work was on the State highway system, unless otherwise provided for in Attachment A or existing maintenance agreements with the Local Government. 12. Termination A. This agreement may be terminated in the following manner: 1. By mutual written agreement and consent of both parties; 2. By either party upon the failure of the other party to fulfill the obligations set forth in this agreement; or 3. By the State if it determines that the performance of the Project is not in the best interest of the State. B. If the agreement is terminated in accordance with the above provisions, the Local Government will be responsible for the payment of Project costs incurred by the State on behalf of the Local Government up to the time of termination. C. Upon completion of the Project, the State will perform an audit of the Project costs. Any funds due to the Local Government, the State, or the Federal Government will be promptly paid by the owing party. 13. Notices All notices to either party by the other required under this agreement shall be delivered personally or sent by certified or U.S. mail, postage prepaid or sent by electronic mail, (electronic notice being permitted to the extent permitted by law but only after a separate written consent of the parties), addressed to such party at the following addresses: Local Government: City of Fort Worth ATTN: Assistant City Manager 100 Fort Worth Trail Fort Worth, TX 76102 State: Texas Department of Transportation ATTN: Director of Contract Services 125 E. 11th Street Austin, TX 78701 All notices shall be deemed given on the date so delivered or so deposited in the mail, unless otherwise provided in this agreement. Either party may change the above address by sending written notice of the change to the other party. Either party may request in writing that such notices shall be delivered personally or by certified U.S. mail and such request shall be honored and carried out by the other party. Page 4 of 6 AFA VoITIP Revised 04/22/2021 Docusign Envelope ID: 2BA23BBC-28F3-85C3-8118-41 E72EB33CE2 CCSJ # 0094-05-071 AFA CSJs 0094-05-071 District # 02-FTW AFA ID Z00013169 Code Chart 64 # 15000 Project Name SH 183; at Green Oaks Rd 14. Sole Agreement In the event the terms of the agreement are in conflict with the provisions of any other existing agreements between the Local Government and the State, the latest agreement shall take precedence over the other agreements in matters related to the Project. 15. Successors and Assigns The State and the Local Government each binds itself, its successors, executors, assigns, and administrators to the other party to this agreement and to the successors, executors, assigns, and administrators of such other party in respect to all covenants of this agreement. 16. Amendments By mutual written consent of the parties, this agreement may be amended in writing prior to its expiration. 17. State Auditor Pursuant to Texas Government Code § 2262.154, the state auditor may conduct an audit or investigation of any entity receiving funds from the state directly under the contract or indirectly through a subcontract under the contract. Acceptance of funds directly under the contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. 18. Signatory Warranty Each signatory warrants that the signatory has necessary authority to execute this Agreement on behalf of the entity represented. Page 50f6 AFA VoITIP Revised 04/22/2021 Docusign Envelope ID: 2BA23BBC-28F3-85C3-8118-41E72EB33CE2 CCSJ # 0094-05-071 AFA CSJs 0094-05-071 District # 02-FTW AFA ID Z00013169 Code Chart 64 # 15000 Project Name SH 183; at Green Oaks Rd THIS AGREEMENT IS EXECUTED by the State and the Local Government. THE STATE OF TEXAS THE LOCAL GOVERNMENT Signed by: Signed by: gr re411... 11g lre4427... David Salazar Typed or Printed Name District Engineer Typed or Printed Title 9/3/2026 Date Jesica McEachern Typed or Printed Name Assistant City Manager Typed or Printed Title 8/31/2026 Date Page 6 of 6 AFA VoITI P Revised 04/22/2021 Docusign Envelope ID: 2BA23BBC-28F3-85C3-8118-41 E72EB33CE2 CCSJ # 0094-05-071 AFA CSJs 0094-05-071 District # 02-FTW AFA ID Z00013169 Code Chart 64 # 15000 Project Name SH 183; at Green Oaks Rd ATTACHMENT A PAYMENT PROVISION AND WORK RESPONSIBILITIES Per the Prime Advance Funding Agreement (AFA), the State will complete the project to improve traffic signals, install flashing yellow arrow for northbound and southbound movements, and safety lighting at intersection of State Highway 183 at Green Oaks Road. The Local Government has requested to participate in the improvement described as: Install powder coating, TRAFFIC BLACK (RAL 9017) in color, for traffic signal pole, traffic signal arms, and pedestrian pole at the intersection of SH 183/Alta Mere Drive and Green Oaks Road. No new poles are being installed with this Voluntary AFA. The Local Government will contribute 100% in the amount of $11,978.00 plus any cost overruns. The Local Government will have no work responsibilities. The State will perform and manage all work for the project. Any changes, additions, or deletions to the Project will be at the State's sole discretion. The Local Government understands any future equipment repairs or replacements will be done so with TxDOT standard products. Page 1 of 1 AFA VoITIP Attachment A Texas Department of Transportation FOR STATE USE ONLY Deposit Fund 6 (06991-3767) Project Charge: 02-76-0094-05-071 ADVANCE PAYMENT Highway SH 183 CSJ 0094-05-071 County Tarrant Project No. STP 2B23(143)HES Limits 0.1 mile South of Green Oaks Rd to 0.1 mile North of Green Oaks Road Description Intersection Improvement Type of Agreement AFA Requested By Shelia Jenkins Section TP&D Date September 8, 2026 Entity Name City of Fort Worth Entity Code 15000 Reason & Amount of Funds Requested Right of Way ❑ $ 0.00 Preliminary Engineering ❑ $ 0.00 Preliminary Engineering Overrun ❑ $ 0.00 Preletting ❑ $ 0.00 Construction ❑ $ 11,978.00 Construction Overrun ❑ $ 0.00 Total $ 11,978.00 To be Filled in by Outside Entity Amount Submitted Check # Date Submitted PLEASE RETURN THIS COMPLETED FORM WITH PAYMENT To be Filled in by TxDOT After Receipt Amount Received Date Received Name of Employee (who received and processed deposit) ADDITIONAL ROUTING SIGNATURES CITY OF FORT WORTH ADVANCE FUNDING AGREEMENT CSJ: 0094-05-071 PROJECT NAME: SH 183 and Green Oaks Intersection Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Chad Allen /LQGvo. Name of Employee/Signature Title: Engineering Manager Email: Chad.Allen@fortworthtexas.gov APPROVAL RECOMMENDED: BY: Lauren Prieur (Sep 21, 2026 09:47:28 CDT) Lauren Prieur, Director Transportation and Public Works Department Email: Lauren.Prieur@fortworthtexas.gov CONTRACT AUTHORIZATION M&C: N/A Date Approved: N/A Form 1295: N/A APPROVED AS TO FORM AND LEGALITY: BY: Douglas Black (Sep 22, 2026 1042:05 CDT) Douglas W. Black Senior Assistant City Attorney Email: douglas.black@fortworthtexas.gov ATTEST AS TO CITY MANAGER SIGNATURE: man 4F i�NT npd dOa,o Iy pd BY• G9p� �� �d Jannette S. Goodall °o+ City Secretary Email: Jannette.Goodall@fortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT WORTH® Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Voluntary Advance Funding Agreement with TxDOT for SH 183 and Green Oaks Intersection, Powder Coating of Traffic Signal and Pedestrian Poles M&C: CPN: 103640 CSC: DOC#: Date: To: Name Department Initials Date Out 1. Philip Trinh TPW - review -27' 09/11/2026 2. Crystal Greene TPW - review 09/11/2026 3. Chad Allen TPW - signature 7haA„P„ 09/14/2026 4. Lissette Acevedo TPW - review 09/15/2026 5. Patricia Wadsack TPW - review PL W 09/18/2026 6. Lauren Prieur TPW - signature LaeP Prieur 09/21/2026 7. Doug Black Legal - signature oolas Black 09/22/2026 8. Jannette Goodall CSO - signature netteGoodall 09/22/2026 9. TPW Contracts TPW DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, Jay will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES No RUSH: ❑YES No ROUTING TO CSO SAME DAY: ❑YES No ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ❑ Signature/Routing and or Recording ❑ Comment ❑ File NEXT DAY: EYES No ❑ Attach Signature, Initial and Notary Tabs Return To: Please notify TPWContracts(a,fortworthtexas.gov for pickup when complete. Call ext. 7233 or ext. 8363 with questions. Thank you! CONSTRUCTION CONTRACT ROUTING & TRANSMITTAL SLIP I E%f0l-I3-2024, nidhm FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Texas Department of Transportation (TxDOT) Subject of the Agreement: Voluntary Advance Funding Agreement with TxDOT for SH 183 and Green Oaks Intersection, Powder Coating of Traffic Signal and Pedestrian Poles M&C Approved by the Council? * Yes ❑ No If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes O No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 8 No ❑ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: date of last signature If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. 103640 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.