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Home My WebLink About055856-A15 - General - Contract - UBEO, LLCCSC No. 55856 -Al 5 FIFTEENTH AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 55856 This Fifteenth Amendment to Fort Worth City Secretary Contract No. 55856 ("Fifteenth Amendment") is made between the City of Fort Worth ("City,") a Texas home rule municipality, and Ubeo, LLC. ("Vendor,") a Texas limited liability company. City and Vendor are each individually referred to herein as a "party" and collectively referred to as the "parties." WHEREAS, on April 6, 2021, Fort Worth City Council approved Mayor and Council Communication ("M&C") No. 21-0235 to authorize execution of a cooperative agreement using Texas Department of Information Resources ("DIR") Contract No. DIR-TSO-4435, and its successors (the "Cooperative Contract,") in an amount not to exceed $7,500,000.00 for a five-year term; WHEREAS, the parties entered into an agreement identified as City Secretary Contract No. 55856 beginning June 17, 2021 (the "Agreement,") for the purchase of managed print services and equipment leasing services; WHEREAS, on February 24, 2026, the parties executed the Twelfth Amendment and First Extension to incorporate the Successor Contract and extend the current term of the Agreement through October 28, 2026; WHEREAS, on September 15, 2026, Fort Worth City Council approved M&C 26-0617 to authorize execution of an amendment to the Agreement to increase the total contract amount and extend the term of the agreement; WHEREAS, it is the collective desire of the parties to amend the Agreement to increase the contract amount by $1,700,000.00 for a revised total contract amount not to exceed $9,342,680.30 and extend the term of the Agreement to expire October 28, 2028. NOW THEREFORE, known by all these present, City and Vendor, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENTS 1. The Agreement is hereby amended to increase the total contract amount by $1,700,000.00 for a revised total contract amount not to exceed $9,342,680.30. 2. The Agreement is hereby amended to extend the term of the Agreement to expire October 28, 2028, in alignment with the Successor Contract. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fifteenth Amendment to Fort Worth City Secretary Contract No. 55856 Page 1 of 3 II. MISCELLANEOUS All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] Fifteenth Amendment to Fort Worth City Secretary Contract No. 55856 Page 2 of 3 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: A By: Dianna Giordano (Sep 23, 2026 10:23:00 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 09/23/2026 ITBEO, By: LL( Scott Hanson (Aug 31, 2026 16:58:47 CDT) Name: Scott Hanson Title: VP/GM Date: 08/31/2026 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: S.Trotter (for K.Gunn) (Sep 6026 14:28;24T( Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: Can�face ?aiUiaia By: Candace Pagliara (Sep 1, 2026 07:44:22 CDT) Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 26-0617 Approval Date: 09/15/2026 Form 1295: 2026-1466752 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Title: Angela Alonzo Sr. Administrative Services Manager City Secretary: By: Name: Title: Jannette Goodall City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fifteenth Amendment to Fort Worth City Secretary Contract No. 55856 Page 3 of 3 FORT WORTH, MAYOR AND COUNCIL COMMUNICATION 7.5.2 UBEO PRINT MANAGEMENT AMENDMENT DATE: 09/15/26 M&C FILE NUMBER: 26-0617 DEPARTMENT: IT SOLUTION: SUBJECT (ALL) Authorize Execution of an Amendment to Agreement with UBEO, LLC to Increase the Total Contract Amount by $1,700,000.00 for a Revised Total Contract Amount Up to $9,342,680.30 and Extend the Agreement Term to Expire October 28, 2028, for Purchase of Print Management Services for All City Departments RECOMMENDATION It is recommended that the City Council authorize the execution of an amendment to City Secretary Contract No. 55856 with UBEO, LLC, using Texas Department of Information Resources DIR-CPO-5413, to increase the total contract amount by $1,700,000.00 for a revised total contract amount up to $9,342,680.30 for and extend the agreement term to expire October 28, 2028, for continued purchase of print management services all City Departments. DISCUSSION This Mayor and Council Communication (M&C) requests authorization to execute an amendment to City Secretary Contract (CSC) 55856 to increase the total contract amount by $1,700,000.00 for a revised total contract amount up to $9,342,680.30 and extend the term of the agreement to expire October 28, 2028, to allow the City to prepare a bid for formal replacement. If the bid is awarded to another vendor, the City reserves the right to exercise the termination provisions available under CSC 55856 once implementation is complete. BACKGROUND: On April 6, 2021, City Council approved M&C 21-0235, authorizing an agreement with UBEO, LLC for printers and multi -functional device leases and managed services using cooperative contract DIR-CPO-4435, and it's successors, for a five-year contract in the amount of $7,500,000.00 including a one-time cost of $42,680.00 for device relocation, resulting in the execution of CSC No. 55856 on June 17, 2021. On October 17, 2025, the City executed the Ninth Amendment to CSC No. 55856 to administratively increase the total contract amount by $100,000.00 for a revised total contract amount of $7,642,680.00. 1 of 3 FORT WORTH, On February 24, 2026, the City executed the Twelve Amendment and First Extension to incorporate successor contract, DIR-CPO-5413 and extend the term of the agreement to expire October 28, 2026. SMALL BUSINESS: A Small Business goal is not assigned to this contract because this Cooperative Purchase Agreement was issued before September 1, 2025, preceding the implementation of the Small Business Program. Therefore, a Small Business Goal was not required. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT AND RENEWAL TERMS: Upon City Council's approval, this amendment will be executed upon signature by the Assistant City Manager and expire on October 28, 2028, in accordance with the underlying cooperative agreement. Funding will be provided by City Departments when making a request for a purchase. Funds availability verification will be performed by the participating department prior to the request. This agreement serves ALL COUNCIL DISTRICTS. This contract requires a Form 1295. FISCAL INFORMATION/CERTIFICATION The Director of Finance certifies that upon adoption of the Fiscal Year 2027 Budget by the City Council, funds will be available in the Fiscal Year 2027 operating budget, as appropriated, in participating departments' Operating Funds to support the approval of the above recommendation and execution of the amendment to the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. SUBMITTED FOR CITY MANAGER'S OFFICE BY: ORIGINATING BUSINESS UNIT HEAD: Giordano, Dianna, #7783 Kevin Gunn, #2015 ADDITIONAL INFORMATION CONTACT: Angela Alonzo, #2431 2 of 3 FORT WORTH: ATTACHMENTS CONFIDENTIAL - UBEO 1295 5-26-2026 [7.5.2.1 - 1 page] 3 of 3 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: UBEO, LLC Subject of the Agreement: Fifteenth Amendment to CSC 55856 of UBEO, LLC M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No O 55856 -Al 5 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: October 28, 2028 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No O Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.