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HomeMy WebLinkAbout26-6371 - City Council - ResolutionRESOLUTION 26-6371 A RESOLUTION AUTHORIZING EXECUTION OF AN ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION IN THE AMOUNT OF $642,181.00 WITH CITY PARTICIPATION IN THE AMOUNT OF $300,000.00, PLUS ANY COST OVERRUNS, FOR CONSTRUCTION OF THE US 287 AND EAST BERRY STREET GOVERNOR'S COMMUNITY ACHIEVEMENT AWARD (GCAA) PROJECT. WHEREAS, federal law establishes federally funded programs for transportation improvements to implement its public purposes; and WHEREAS, the Texas Transportation Code, Section 201.103 establishes that the State shall design, construct and operate a system of highways in cooperation with local governments, and Section 222.052 authorizes the Texas Transportation Commission to accept contributions from political subdivisions for development and construction of public roads and the state highway system within the political subdivision; and WHEREAS, federal and state laws require local governments to meet certain contract standards relating to the management and administration of State and federal funds; and WHEREAS, the Texas Transportation Commission has codified 43 TAC, Rules 15.50-15.56 that describe federal, state, and local responsibilities for cost participation in highway improvement and other transportation projects; and WHEREAS, the City of Fort Worth ("City") desires to enhance the aesthetics of the highway system by installing landscaping elements within the project area along US 287; and WHEREAS, the scope of work for the US 287 and E Berry Street Governor's Community Achievement Award Project consists of landscape, hardscape, and irrigation improvements along the banks of US 287, and adjacent channelizing islands between Vaughn Boulevard and Wichita Street; and WHEREAS, the City desires to enter into an Advance Funding Agreement with the Texas Department of Transportation for the US 287 and E Berry Street Governor's Community Achievement Award Project in the amount of $642,181.00 with Federal Participation in the amount of $248,000.00, State Costs in the amount of $94,181.00, and City Participation in the amount of $300,000.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS THAT: 1. The City Council authorizes the City Manager or Assistant City Manager to execute an Advance Funding Agreement with the Texas Department of Transportation for the US 287 and E Berry Street Governor's Community Achievement Award Project (CSJ: 0172-06-109) in the amount of $642,181.00 with City Participation in the amount of $300,000.00, plus any cost overruns. 2. This resolution shall be effective from and after its passage by the City Council. Adopted this September 15, 2026. ATTEST: B Y� Jannette S. Goodall, City Secretary A FORr��aa /7 O°°°°°°°�L 0O OOOOOOOO ° y d° �a� SEX ASa�� Mayor & Council Map I CPN #106623 GCAA Beautification I US -287 and E Berry Street CD #8,11 f1TPYA\A A\/r Project Locations Council Districts 8 - Chris Nettles 11 - Jeanette Martinez G ____ Proj1ect Begin I Begin DFO: 436.383 End DFO: 437.081 J FORT WORTH® Project End Begin DFO: 437.081 End DFO: 438.372 Map generated November 2025 I TPW Business Support Services 13 0 250 500 Copyright © 2025 City of Fort Worth. Unauthorized reproduction is a violation of applicable laws. This data is to be use for graphical US Feet representation only. The accuracy is not to be taken/used as data produced for engineering purposes or by a registered professional land surveyor. The City of Fort Worth assumes no responsibility for the accuracy of said data. FORT WORTH. MAYOR AND COUNCIL COMMUNICATION 7.5.9 TXDOT AGREEMENTS FOR US 287 AND E BERRY STREET GOVERNOR'S COMMUNITY ACHIEVEMENT AWARD BEAUTIFICATION PROJECT DATE: 09/15/26 M&C FILE NUMBER: M&C 26-0835 DEPARTMENT: TRANSPORTATION PUBLIC WORKS SUBJECT (CD 8) Authorize Acceptance of the Governor's Community Achievement Award in the Amount Up to $310,000.00, Awarded by the Texas Department of Transportation, Adopt a Resolution Authorizing Execution of an Advance Funding Agreement with the Texas Department of Transportation in the amount up to $642,181.00, with City Participation in the Amount of $300,000.00, plus any cost overruns, for the US 287 and E Berry Street Governor's Community Achievement Award Project, Authorize Execution of a Landscape Maintenance Agreement with Texas Department of Transportation, Adopt Appropriation Ordinances, and Amend the Fiscal Years 2026-2030 Capital Improvement Program (2022 Bond Program) RECOMMENDATION It is recommended that the City Council: 1. Authorize the acceptance of the Governor's Community Achievement Award in an amount up to $310,000.00, awarded by the Texas Department of Transportation; 2. Adopt the attached resolution authorizing the execution of an Advance Funding Agreement with the Texas Department of Transportation for the US 287 and E Berry Street Governor's Community Achievement Award project (City Project No. 106623; CSJ 0172- 06-109) in the amount up to $642,181.00 with City participation in the amount of $300,000.00, plus any cost overruns; 3. Authorize execution of a Landscape Maintenance Agreement with Texas Department of Transportation, assigning maintenance responsibility to the City; 4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Capital Projects Federal Fund, in the amount up to $248,000.00, subject to receipt of the grant, for the purpose of funding the construction of the US 287 and E Berry Street Governor's Community Achievement Award project (City Project No. 106623); and 5. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Capital Project State Fund, subject to the receipt of the grant, (i) in the amount up to $62,000.00, for state participation and (ii) in the amount up to $30,500.00 for non -spendable in -kind, for the purpose of funding the construction 1 of 3 FORT WORTH„ of the US 287 and E Berry Street Governor's Community Achievement Award project (City Project No. 106623). DISCUSSION The purpose of this Mayor and Council Communication (M&C) is to accept the Governor's Community Achievement Award (GCAA) in the amount of $310,000.00, awarded by the Texas Department of Transportation (TXDOT), adopt a resolution authorizing the execution of an Advance Funding Agreement (AFA) with TXDOT in the amount of $642,181.00 with City participation in the amount of $300,000.00 for the US 287 and E Berry Street Governor's Community Achievement Award project, and authorize execution of a Landscape Maintenance Agreement with TXDOT. On August 15, 2017, as part of its GCAA Program, TXDOT awarded the City funding in the amount of $310,000.00 for the construction of the US 287 and E Berry Street GCAA project (City Project No. 106623). The award is preliminary, pending a signed Advance Funding Agreement as well as a Landscape Maintenance Agreement assigning maintenance responsibility to the City. The project's objective is to provide landscape improvements within the US 287 Right -of -Way at the intersection with Vaughn Boulevard and East Berry Street. The project is part of the City's effort to revitalize landscape areas along roadways. The GCAA grant improvements will install plants and landscaping materials along the banks of US 287 and in the existing islands at East Berry Street/Vaughn Boulevard. The project is located south of the US 287 and East Berry Street Green Ribbon Landscape project (City Project No. 105831), which is nearing the bid stage. The grant funding is to be used for construction purposes only. The City of Fort Worth is solely responsible for any costs associated with project management, design, construction inspection, materials testing, and bears responsibility for cost overruns. The State is waiving $94,181.00 of direct and indirect state costs for its plan review and oversight. The project is currently funded for design using the 2022 Bond Program Fund. The table below summarizes the funding for the US 287 and E Berry Street GCAA Project: Fund 34027 - 2022 Bond Program 31001 - Grants Cap Projects Federal 31002 - Grants Capital Project State Existing Appropriations $300,000.00 $ 0.00 $ 0.00 2 of 3 Additional Appropriations $ 0.00 $248,000.00 $ 92,500.00 Revised Budget $300,000.00 $248,000.00 $ 92,500.00 FORT WORTH„ TOTAL I $300,000.00 I $ 340,500.00 I $ 640,500.00 1 The project is included in the 2022 Bond Program. The City's Extendable Commercial Paper (ECP) (M&C 22-0607; Ordinance 25675-08-2022) provides liquidity to support the appropriation. Available resources will be used to make any interim progress payments until the debt is issued. Once debt associated with a project is sold, debt proceeds will reimburse the interim financing source in accordance with the statement expressing official Intent to reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance 25515-05-2022). Since no City salaries will be charged, indirect cost recovery does not apply. The project is located in COUNCIL DISTRICT 8. This contract will be with a governmental entity, state agency or public institution of higher education. FISCAL INFORMATION/CERTIFICATION The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the 2022 Bond Program Fund, and upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, in the Grants Cap Projects Federal Fund and the Grants Capital Project State Fund. The Transportation & Public Works Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. This is a State Advance Funding Agreement. SUBMITTED FOR CITY MANAGER'S OFFICE BY: Jesica L. McEachern, # 5804 ORIGINATING BUSINESS UNIT HEAD: Lauren L. Prieur, # 6035 ADDITIONAL INFORMATION CONTACT: Monty Hall, # 8862 ATTACHMENTS 1. Map - US 287 and E Berry Street Beautification [7.5.9.1 - 1 page] 2. Resolution (R2) - US 287 and E Berry Street Beautification [7.5.9.2 - 2 pages] 3. Ordinance Approp (R4) - US 287 and E Berry Street Beautification [7.5.9.3 - 2 pages] 4. Ordinance Approp (R5) - US 287 and E Berry Street Beautification [7.5.9.4 - 2 pages] 3 of 3