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HomeMy WebLinkAbout062439-A2 - General - Contract - Fort Worth Hispanic Chamber of CommerceCSC No. 62439-A2 AMENDMENT NO. 2 TO CITY OF FORT WORTH CONTRACT 62439 This Amendment is entered into by and between the City of Fort Worth (hereafter "City"), and the Fort Worth Hispanic Chamber of Commerce ("Contractor"). City and Contractor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on October 1, 2024, the Parties entered into City Secretary Contract 62439 to provide business development assistance, construction assistance, and outreach programs to minority and women business enterprises located in the City's five -county marketplace ("Agreement"); WHEREAS, because of City Council's August 5, 2025 suspension of the City's Minority and Women Business Enterprises ordinance and the enactment of a Small Business Program ordinance, the nature of the services provided for under the agreement with Contractor will change and focus on assisting small businesses; WHEREAS, nothing herein shall be construed as preventing Contractor from providing bilingual services to businesses and/or providing any services stated in its mission to empower entrepreneurs through bilingual programs like Lanzar Fort Worth, the Business Pitch Competition, and personalized consultations; and WHEREAS, on December 16, 2025, the Parties amended the Agreement to (1) extend the term of the agreement, (2) revise the scope of services to encompass providing assistance to small businesses, and (3) increase the authorized spending authority to an amount up to $270,000.00 for the September 1, 2025 through September 30, 2026 term, as authorized by Mayor and Council Communication No. 25-0779 (August 26, 2025); and WHEREAS, the Parties wish to amend the Agreement to (1) extend the term of the Agreement and add a one-year renewal option, (2) revise the scope of services to exclude goal 2b, and (3) decrease the authorized spending authority to an amount up to $259,200.00, as authorized by Mayor and Council Communication No. 26-0824. NOW, THEREFORE, the Parties, acting herein by and through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 1. Section 1. Services of the Agreement shall be amended to read as follows: October 1, 2024 to August 31, 2025: Contractor agrees to fully perform, or cause to be performed, with good faith and due diligence, all measurables described in Attachment "A" and incorporated herein for all purposes incident to this Agreement. The Services shall be performed in accordance with these measurables, attached hereto as Attachment "A" and with the budget, described in Section 3 below. September 1, 2025 to September 30, 2026: Contractor agrees to fully perform, or cause to be performed, with reasonable due diligence and good faith, all measurables described in Attachment "A-1" and incorporated herein for all purposes incident to this Agreement. The Services shall be CSC No. 62439-A2 performed in accordance with these measurables, attached hereto as Attachment "A-1" and in accordance with the budget, described in Section 3 below. Nothing herein shall be construed as directing, allowing, authorizing, or encouraging contractor to engage in any activity or practice, on behalf of the City, that constitutes an unconstitutional or illegal diversity equity and inclusion (DEI) or diversity, equity, inclusion and accessibility (DEIA) preference, mandate, policy, program or activity or otherwise violate federal anti -discrimination laws or federal civil rights laws. October 1, 2026 to September 30, 2027 and annually thereafter: Contractor agrees to fully perform, or cause to be performed, with reasonable due diligence and good faith, all measurables described in "Attachment A-2" and incorporated herein for all purposes incident to this Agreement. The Services shall be performed in accordance with these measurables, attached hereto as "Attachment A-2" and in accordance with the budget described in Section 3 below. 2. Section 2. Term of the Agreement shall be amended to read as follows: Services described in Attachment "A" are to be provided for a period beginning October 1, 2024 and ending August 31, 2025 (the "2024 Term"). Services described in Attachment "A-1" are to be provided for a period beginning September 1, 2025 and ending September 30, 2026 (the "2025 Term"). Services described in "Attachment A-2" are to be provided for the period beginning October 1, 2026 and ending September 30, 2027 (the "2026 Term") and any exercised renewal term. City shall have the option, in its sole discretion, to renew this Agreement under the same terms and conditions, for one (1) one-year renewal option (a "Renewal Term"). 3. Section 3. Fee of the Agreement shall be amended by incorporating the following language: October 1, 2024 to August 31, 2025: Due to the restructuring of the Agreement, the 2024 Term is one month shorter than anticipated. Both Parties agree that the final quarterly payment due under the 2024 Term is for an amount of $29,750.66 rather than the stated $44,626.00. September 1, 2025 to September 30, 2026: In consideration of the Services to be performed hereunder by Contractor, City agrees to pay Contractor up to $270,000.00 in monthly installments of approximately $20,769.23 to be paid upon submission and approval of monthly reports. Contractor will submit an electronic monthly report for the previous month no later than the 10th of the following month. The reports will include key performance indicator metric progress as set forth in Attachment "A-1." If the information is not complete, the City will notify Contractor within 10 calendar days, specifying any deficiencies. Otherwise, the electronic monthly report will be deemed complete. Payment will not be rendered until such completed information is submitted in each measurable. City agrees to pay Contractor within 30 days of Contractor's submission of the complete electronic monthly report. October 1, 2026 to September 30, 2027 and annually thereafter: In consideration of the Services to be performed hereunder by Contractor, City agrees to pay Contractor up to $259,200.00 in substantially equal monthly installments, payable upon submission and approval of monthly CSC No. 62439-A2 reports. Contractor will submit an electronic monthly report for the previous month no later than the 10th of the following month. The reports will include key performance indicator metric progress as set forth in "Attachment A-2." If the information is not complete, the City will notify Contractor within 10 calendar days, specifying any deficiencies. Otherwise, the electronic monthly report will be deemed complete. Payment will not be rendered until such completed information is submitted in each measurable. City agrees to pay Contractor within 30 days of Contractor's submission of the complete electronic monthly report. 4. "Attachment A-2", Fort Worth Hispanic Chamber's Small Business Program KPI Dashboard, attached hereto, is hereby incorporated into the Agreement. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. CSC No. 62439-A2 ACCEPTED AND AGREED: CITY OF FORT WORTH: By: Dana Burghdoff (Sep 22026 064:57 CDT) Name: Dana Burghdoff Title: Assistant City Manager Date: 09/24/2026 APPROVAL RECOMMENDED: By: Jessica ogers (Sep 23, 2026 16:54:07 CDT) CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Ori Fernandez (Sep 23, 2026 16:52:28 CDT) Name: On Fernandez Title: Assistant Director APPROVED AS TO FORM AND LEGALI' Name: Jessica Rogers I,n„ n Title: Economic Development Director By: rl ATTEST: FonT°°gyp " �eaoo a o o•D=a0 0o , A �p Q .ezkx. A aa4ry nEXaso'�� By: U Name: Jannette Goodall Title: City Secretary CONTRACTOR: Fort Worth Hispanic Chamber of Commerce Ei- cka Ga -za By: Ericka Garza (Sep 23. 2026 14:42:53 CDT) Name: Ericka Garza Title: President & CEO Name: Amarna Muhammad Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 26-0824 Date Approved: September 15, 2026 1295: 2026-1504633 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CSC No. 62439-A2 ATTACHMENT A-2 Fort Worth Hispanic Chamber's Small Business Program KPI Dashboard Contractor will submit an electronic monthly report on the following metrics for the previous month no later than the 10th of the following month. Fort Worth Hispanic Chamber of Commerce (FWHCC) Partnership Goals with the City of Fort Worth's (City) Small Business Development Program for Specified NAICS Codes GOAL 1: Deliver supply chain network education and experience support. GOAL 2: Match local small businesses to city contract and procurement opportunities: (a) by contract or procurement cost (<$100K, $100K -$999K, >$1M) Objective 1: Increase awareness of supply chain resources and support. Metric Baseline FY27 Target Actual FY26 Data Source Small businesses 30 155 receiving supply Assist 30 Business Monthly chain education. Owners reports from FWHCC to City Increased 30 126 understanding Assist 30 Business Monthly of supply chain Owners reports from workflows, FWHCC to City logistics, and inventory. Objective 2: Match local small businesses with City of Fort Worth contracting opportunities based on agreed upon NAICS codes. Metric Baseline FY27 Target Actual FY26 Data Source Small businesses 5 5 Businesses 3 Monthly reports matched and matched from FWHCC to awarded by City NAICS and contract cost Small businesses 10 10 Businesses 10 Monthly reports registered for registered from FWHCC to opportunities City under $100K by NAICS FORT WORTH,. CSC No. 62439-A2 MAYOR AND COUNCIL COMMUNICATION 7.5.12 FY2027 FWHCC CONTRACT AGREEMENT DATE: 09/15/26 M&C FILE NUMBER: M&C 26-0824 DEPARTMENT: ECONOMIC DEVF1-�''�� SUBJECT (ALL) Authorize Amendment to Contract with the Fort Worth Hispanic Chamber of Commerce to Extend the Term of the Agreement, Revise the Scope of Services, Decrease the Authorized Spending Authority by $10,800.00 for a New Total Annual Amount Up to $259,200.00, and Add a One -Year Renewal Option for the Same Amount for the Economic Development Department RECOMMENDATION It is recommended that the City Council: 1. Authorize the execution of an amendment to the contract with the Fort Worth Hispanic Chamber of Commerce (city Secretary Contract No. 62439) to decrease the authorized spending authority by $10,800.00 for a new total annual amount up to $259,200.00; 2. Extend the term of the agreement from October 1, 2026 through September 30, 2027; 3. Add a one-year renewal option for the same amount; and 4. Revise the scope of services to exclude connecting small businesses to Historically Underutilized Business and Cooperative Purchasing Agreement bid opportunities under $100,000.00. DISCUSSION The purpose of this Mayor and Council Communication (M&C) is to authorize an amendment to the agreement with the Fort Worth Hispanic Chamber of Commerce (FWHCC) for the Small Business Development Program. During the Fiscal Year 2025-2026 budget process, the City Council approved $270,000.00 in financial support for a 13 -month term for the FWHCC to provide small business development assistance, contractor supply chain networking assistance, and opportunity matching for small business contractors located in the City's five -county marketplace (Tarrant, Denton, Parker, Wise, and Johnson counties) (M&C 25-0778). This M&C requests authorization to decrease the term from 13 months to 12 months, extend the term for an additional year, decrease the annual amount to align with a 12 -month contract term, amend the scope, and add a one-year renewal option. 1 of 2 FORT WORTH,. CSC No. 62439-A2 The amended scope of services is anticipated to exclude Goal 2(b) due to an increased focus on Goal 2 (a), which matches local small businesses to city contract and procurement opportunities in the broader categories of under $100,000.00 and all those exceeding $100,000.00: 1. Goal 2 (b): connect small businesses to Historically Underutilized Business (HUB) and Cooperative Purchasing Agreement (COOP) opportunities under $100,000.00. The Chamber will be responsible for producing an annual report on each deliverable under the terms of the agreement. This contract requires a Form 1295. FISCAL INFORMATION/CERTIFICATION The Director of Finance certifies that upon approval of the above recommendations and adoption of the Fiscal Year 2027 Budget by the City Council, funds will be available in the Fiscal Year 2027 operating budget, as appropriated, in the General Fund for the Small Business Development Program to support the execution of the contract. Prior to any expenditure being incurred, the Economic Development Department has the responsibility to validate the availability of funds. SUBMITTED FOR CITY MANAGER'S OFFICE BY: Dana Burghdoff, # 8018 ORIGINATING BUSINESS UNIT HEAD: Jessica Rogers, # 2603 ADDITIONAL INFORMATION CONTACT: Ori Fernandez, # 2606 ATTACHMENTS 1. FWHCC Amnd No 1 to CSO 62439 [7.5.12.1 - 9 pages] 2 of 2 CERTIFICATE OF INTERESTED PARTIES CSC No. 62439-A2 FORM 1295 1of1 Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2026-1504633 Date Filed: 08/19/2026 Date Acknowledged: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Fort Worth Hispanic Chamber of Commerce Fort Worth , TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. FY2025-FWHCC Vendor service agreement for professional services -Small Business Development Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION My address is t t G ( �J`-' a- °f 1 tU \JS 1 s (city)(state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct, Executed in ____ 011 County, State of f on the 3q day of t kS , 201 <ll. (month) (year) Signature of authorized agent of mess entity (Declarant) Forms provided by Texas Ethics Commission www,ethics.state.tx.us Version V4.1.0.4a4bf2cb CSC No. 62439-A2 FORTWORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Fort Worth Hispanic Chamber of Commerce Subject of the Agreement: Amendment No. 2 to City of Fort Worth Contract 62439 to extend the term of the agreement and add a one-year renewal option, revise the scope of services to exclude goal 2b and decrease the authorized spending authority to an amount up to $259,000.00 for the October 1, 2026 through September 30, 2027 as authorized by M&C 26-0824. M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No O CS0 62439 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: October 1, 2026 If different from the approval date. Expiration Date: September 30, 2027 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No O Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.