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HomeMy WebLinkAbout057241-A5 - General - Contract - Leon's Landscape Services, LLCCSC No. 57241-A5 FIFTH AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 57241 BETWEEN CITY OF FORT WORTH AND LEON'S LANDSCAPE SERVICES, LLC. This Fifth Amendment to Fort Worth City Secretary Contract No. 57241 ("Amendment") is made between the City of Fort Worth ("City"), a Texas home -rule municipal corporation, and Leon's Landscape Services, LLC ("Vendor"), a Texas limited liability company, acting by and through its duly authorized representative, individually referred to as "party" and collectively as "parties". WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 57241 beginning April 1St, 2022 ("Agreement"); WHEREAS, the City and Contractor exercised the first one-year renewal term ("First Renewal Term"), which expired on September 30, 2023, the same being CSC No. 57241-R1A1; the Amendment to the Agreement increased the annual contract amount from an amount not to exceed $293,400.00 to an amount not to exceed $366,750.00; WHEREAS, the City and Contractor exercised the second one-year renewal term ("Second Renewal Term"), which expired on September 30, 2024, the same being CSC No. 57241- A2R2; the Amendment to the Agreement included a 5.0% o price increase to all inventory; WHEREAS, the City and Contractor exercised the third one-year renewal term ("Third Renewal Term"), which expired on September 30, 2025, the same being CSC No. 57241-A3R3; the Amendment to the Agreement included a 3.0% price increase to all inventory; WHEREAS, the City and Contractor exercised the fourth one-year renewal term ("Fourth Renewal Term"), which expires on September 30, 2026, the same being CSC No. 57241-A4R4; the Amendment to the Agreement included a 3.3% price increase to all inventory; WHEREAS, the fourth one-year renewal term ("Fourth Renewal Term") expires on September 30th, 2026 unless terminated earlier in accordance with the Agreement; WHEREAS, it is the collective desire of both Fort Worth and Leon's Landscape Services, LLC to extend its term by 90 days, establishing a new expiration date of December 29, 2026; and NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENT Notwithstanding anything to the contrary in the Agreement, the Parties hereby extend the term of the Agreement by ninety (90) days for a new expiration date of December 29, 2026. OFFICIAL RECORD CITY SECRETARY Fifth Amendment to Fort Worth City Secretary Contract No. 57241 FT. WORTH, TX Page 1 of 3 U. ALL OTHER TERMS SHALL REMAIN THE SAME All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] Fifth Amendment to Fort Worth City Secretary Contract No. 57241 Page 2 of 3 Executed effective as of the date signed by the Assistant City Manager below. CITY: City of Fort Worth By: Name Title: Dana Burgn off Dana Burghdoff (Sep ,2026,20261 Dana Burghdoff Assistant City Manager Date: 09/21/2026 Approval Recommended: By: Name: Title: By: Name Title: Attest: By: Name: Title: T,-r&s*. T -h wv 4wm Teresa Thomason (Sep 21, 2026 12:51:08 CDT) Teresa Thomason Deputy Director Joel McKnight (Sep 21,202612:12:02 CDT) Joel W. McKnight Assistant Director Jannette S. Goodall City Secretary 1AA61O]i Leon's Landscape Services, LLC. By: Victor & Mireya Lopez (Sep 21,202612:49:22 CDT) Name: Mireya Duarte Lopez Title: Owner Date: 09/21/2026 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Christopher Swindle Title: Sr. Contract Compliance Specialist Approved as to Form and Legality: By: 1 Name: Hye Won Kim Title: Assistant City Attorney Contract Authorization: M&C: 21-0887 Date Approved: November 30th, 2021 Form 1295 Certificate No.: 2021-819101 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fifth Amendment to Fort Worth City Secretary Contract No. 57241 Page 3 of 3 9/19/25, 9:20 AM M&C Review ACITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FORT DATE: 11/30/2021 REFERENCE M&C 21-0887 LOG NAME: 13P21-0096 ALLEYWAY NO.: MAINTENANCE CC NSD CODE: P TYPE: NON- PUBLIC CONSENT HEARING: NO SUBJECT: (ALL) Authorize Non -Exclusive Agreements with Lawn Patrol Service, Inc. and Leon's Landscaping for Alleyway Maintenance in a Combined Annual Amount Up to $1,670,000.00 and Authorize Four Annual Renewals Options for the Same Amount for the Neighborhood Services Department RECOMMENDATION: It is recommended that the City Council authorize non-exclusive agreements with Lawn Patrol Service, Inc., and Leon's Landscaping for alleyway maintenance in a combined annual amount up to $1,670,000.00 and authorize four annual renewals options for the same amount for the Neighborhood Services Department. DISCUSSION: The Neighborhood Services Department (NSD) requested that Purchasing issue an Invitation to Bid (ITB) for Agreements to procure alleyway maintenance services. These Agreements will provide cleanup, grading and grounds maintenance of City alleys. These services will enhance the appearance of City neighborhoods, minimize criminal activity and reduce illegal dumping issues. The ITB consisted of detailed specifications listing the frequency, quality and type of cleanup and grounds maintenance to be performed at the alley locations. The specifications required the vendors to remove debris and rubbish from alleys before providing grounds maintenance. The ITB was advertised in the Fort Worth Star -Telegram on June 23, 2021, June 30, 2021, July 7, 2021, July 14, 2021, and July 21, 2021. The City received three bids. Bids were evaluated on Best Value criteria including cost, the Contractor's qualifications, experience, references, availability of resources to provided services and their approach to perform services. Staff from Park and Recreation and NSD evaluated the bids submitted and recommends awarding a one- year agreement to Lawn Patrol Service, Inc. and Leon's Landscaping along with four one-year options to renew. No guarantee was made that a specific amount of these services will be purchased. BUSINESS EQUITY: A waiver of the goal for M/WBE subcontracting requirements is approved by the Diversity and Inclusion Department, in accordance with Ordinance No. 225165-10-2021 (the Business Equity Ordinance), because the application of the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - Upon City Council approval, each agreement shall begin upon execution and expire one year from that date. RENEWAL OPTIONS - Each agreement may be renewed for four (4) additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL IN apps.cfwnet.org/council_packet/mc_review.asp?l D=29435&councildate=11 /30/2021 1/2 9/19/25, 9:20 AM M&C Review The Director of Finance certifies that funds are available in the current operating and capital budget, as previously appropriated, in the General Fund and the General Capital Projects Fund for the Alleyway Maintenence project to support the approval of the above recommendation and award of the agreements. Prior to any expenditure being incurred, the Neighborhood Services Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID I Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by Originating Department Head: Additional Information Contact: ATTACHMENTS Jay Chapa (5804) Fernando Costa (6122) Reginald Zeno (8517) Victor Turner (8187) Cynthia Garcia (8525) Cristina Camarillo (8355) 13P21-0096 ALLEYWAY MAINTENANCE CC NSD funds availability.docx (CFW Internal) 13P21-0096 ALLEYWAY MAINTENANCE CC NSD Updated FID table.xlsx (CFW Internal) AMP FID Table.xlsx (CFW Internal) FORM1295 bid2l 0096.pdf (CFW Internal) SAM Lawn Patrol 11.1.pdf (CFW Internal) SAM Leons 11.1.p(CFW Internal) Signed Purchasing Goal -Waiver Form 21-0096 WN 3-18-2021.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?l D=29435&councildate=11 /30/2021 2/2 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2021-819101 Leon's Landscape Services, LLC. CROWLEY, TX United States Date Filed: 11/01/2021 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 01/28/2022 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 21-0096 Alley Maintenance 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION My name is , and my date of birth is My address is , (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of , on the day of , 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.191b5cdc FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Leon's Landscape Services, LLC Subject of the Agreement: FIFTH AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 57241 BETWEEN CITY OF FORT WORTH AND LEON'S LANDSCAPE SERVICES, LLC. M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No O 57241-A5 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/1/2026 If different from the approval date. Expiration Date: 12/29/2026 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. NA *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No O Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.