Loading...
HomeMy WebLinkAbout052884-T1 - General - Contract - NetSteady Communications, LTDCSC No 52884 -Ti CITY OF FORT WORTH CONTRACT TERMINATION NOTICE September 2 ,2026 NetSteady Communications, LTD Attn: Christopher Hutchison, President 6385 Shier Rings Road, Suite 3 Dublin, OH 43016 Re: Contract Termination Notice Contract No. CSC No. 52884 (the "Contract") Pursuant to the terms of the Contract, the City has the right to terminate the Contract, for any reason, with 90 days' notice of termination. This letter is to memorialize the parties' mutual consent to terminate the Contract effective September 30, 2026, notwithstanding any notice period required by the terms of the Contract. Please return this signed acknowledgement letter to the address set forth below, acknowledging receipt of the Contract Termination Notice. If you have any questions concerning this Contract Termination Notice, please contact me at the telephone number listed below. Sincerely, Allison McNamara, Assistant Director -General Manager City of Fort Worth- Public Events Department (817)-392-2501 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Termination Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name Title: Dianna Giordano (Sep 28, 2026 16:22:07 CDT) Dianna Giordano Assistant City Manager APPROVAL RECOMMENDED: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: .ce/,� Name: Allison McNamara Title: Assistant Director -General Manager APPROVED AS TO FORM AND By: Cynthia Serrano (Sep 27, 2026 21:39:18 CDT) LEGALITY: Name: Cynthia Sanchez Serrano Title: Director -Public Events Department ATTEST: aFoa o �Op Tgn4G Fao ao /Y dd pFo aod0 By: Name: Taylor C. Paris Title: Assistant City Attorney ( 3dapnrEXpse4a By: CONTRACT AUTHORIZATION: Name: Jeanette Goodall M&C: 19-0136 Title: City Secretary I Date Approved: 09/10/2019 NetSteady Communications, LTD C utchison (Sep 25, 2026 10:31:36 EDT) B Name: Christopher Hutchison Title: President 09/25/2026 Form 1295 Certification No.: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Termination Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 09/10/19 M&C FILE NUMBER: M&C 19-0136 LOG NAME: 25COMMUNICATIONS SERVICES AT WRMC SUBJECT Authorize Contract with NetSteady Communications, LTD, to Provide Exclusive Communications Services for Facility Users and Exhibitors at the Will Rogers Memorial Center (COUNCIL DISTRICT 7) RECOMMENDATION: It is recommended that the City Council authorize a contract with NetSteady Communications, LTD, to provide exclusive communications services for facility users and exhibitors at the Will Rogers Memorial Center. DISCUSSION: The Will Rogers Memorial Center provides or makes available a multitude of services to meet the needs of its facility users and exhibitors. Telecommunication and data services are an integral part of the success of the center. The Public Events Department is currently working with Moye IT Consulting (CSC No. 48764) for the design of the Will Rogers Memorial Center campus -wide fiber network (Tech Enhancements-CPN 101096). With the approval of this contract, NetSteady will collaborate with Moye on the final phase of design to ensure compatibility of the designed network and proposed service offerings. With the completion of the design component, the City of Fort Worth Information Technology Solutions Department will engage existing vendor agreements for structured cabling to complete the fiber network installation. Installation of the fiber network is anticipated to begin October of 2019 with completion in June of 2020. Temporary suspension of work will occur in January of 2020 during the Fort Worth Stock Show and Rodeo. During the installation period, consideration will be given for other events. With the campus -wide addition of this technology upgrade, the Public Events Department will use this agreement with NetSteady Communications, LTD, to provide data and communications services for both facility users and exhibitors at the Will Rogers Memorial Center as an available fee based service for facility users. Additionally, the City will receive a commission on all NetSteady sales at the Will Rogers Memorial Center campus. Facility users and exhibitors will have access to voice, data and internet services at a competitive price through a single, on -site service provider. The communications users will have the option of ordering their services in person, by phone or over the internet and may track the order through a computerized tracking system or through a central customer service office. Itemized billing and customer service surveys are provided for all services. NetSteady is being recommended as the exclusive provider of these services at Will Rogers Memorial Center for exhibitors and facility users based on its proposed business plan and approach, overall commission structure, value to the customer and superior experience in providing technology services to agricultural and similar facilities to Will Rogers Memorial Center. NetSteady has existing, efficient operational policies and procedures that are supported by specialized software. Voice and data services for the Public Events Department administrative offices will continue to be provided by the City's Information Technology Solutions Department. The contract with NetSteady will cover the Will Rogers Memorial Center campus, except NetSteady will not operate on the campus during the Southwestern Exposition and Livestock Show. Dickies Arena is not included in this agreement. The proposed revenue structure is a flat rate of 20% commission to the City of Fort Worth of NetSteady's gross sales. NetSteady is not expected to start offering fee based services until the last quarter of Fiscal Year 2020, if the fiber network installation is completed as anticipated. Using the duration, type and estimated attendance of known events scheduled in FY2020, staff has forecasted a potential revenue commission from NetSteady sales in the range of $25,000.00 annually beginning in Fiscal Year 2021. ADVERTISEMENT - The Request for Proposals (RFP) was advertised in the Fort Worth Star -Telegram on February 27, 2019, March 06, 2019, March 13, 2019, March 20, 2019 and March 27, 2019. Twenty-five vendors were solicited from the purchasing database; three responses were received. M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the Office of Business Diversity, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERM - The Primary Term, will begin upon City Council approval and complete execution of the agreement, and will be for five (5) years. Following the Primary Term, the City and NetSteady, by written mutual consent, may elect to extend this Contract under the same terms and conditions for one (1) additional five (5) year period. The renewal action does not require specific City Council approval. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation the financial impact to the City is revenue generation from commission collected on the sale of technology services by NetSteady at the Will Rogers Memorial Center campus. The Public Events Department has the responsibility for the collection and deposit of funds due to the City under this agreement. Submitted for City Manager's Office by: Jesus Chapa 5804 Originating Business Unit Head: Richard Zavala 2501 Additional Information Contact: James Horner 2505 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: NetSteady Communications, LTD Subject of the Agreement: Contract No. CSC No.52884:Contract Termination Notice M&C Approved by the Council? * Yes ❑ No II If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No 0 Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.