Loading...
HomeMy WebLinkAbout058674-A5R4 - General - Contract - Lawn Patrol Service, Inc.OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CSC No. 58674-A5R4 FIFTH AMENDMENT AND FOURTH RENEWAL OF CITY SECRETARY CONTRACT NO. 58674, A NON-EXCLUSIVE GROUNDS MAINTENANCE SERVICES AGREEMENT FOR IRRIGATION SERVICE BETWEEN THE CITY OF FORT WORTH AND LAWN PATROL SERVICE, INC. This FIFTH AMENDMENT AND FOURTH RENEWAL OF CITY SECRETARY CONTRACT NO. 58674 ("Fifth Amendment and Fourth Renewal") is made and entered into by and between the CITY OF FORT WORTH ("City"), a home -rule municipal corporation of the State of Texas, acting by and through its duly authorized Assistant City Manager, and LAWN PATROL SERVICE, INC. ("Contractor"), a Texas corporation, acting by and through its duly authorized representative. WHEREAS, the City and Contractor previously entered into a non-exclusive grounds maintenance services agreement, the same being City Secretary Contract No. 58674 ("Agreement"); WHEREAS, the Agreement provides for a primary term of one year, with five (5) subsequent one-year renewal options; WHEREAS, the City and Contractor exercised the First Amendment (CSC No. 58674 - Al), which adjusted the expiration date on the original contract to September 30, 2023 in order to match the M&C terms; WHEREAS, the parties exercised the Second Amendment and First Renewal (CSC No. 58674-A2R1), which increased the pricing by 3.0% in Exhibit A and renewed the Agreement effective October 1, 2023 and ending on September 30, 2024; WHEREAS, the parties exercised the Third Amendment and Second Renewal (CSC No. 58674-A3R2), which increased the pricing by 3.0% in Exhibit A and renewed the Agreement effective October 1, 2024 and ending on September 30, 2025; WHEREAS, the parties exercised the Fourth Amendment and Third Renewal (CSC No. 58674-A4R3), which increased the pricing by 2.0% in Exhibit A and renewed the Agreement effective October 1, 2025 and ending on September 30, 2026; WHEREAS, the parties desire to increase the pricing by 3.0% in Exhibit A and exercise the fourth one-year renewal term, effective October 1, 2026 and ending on September 30, 2027 through this Fifth Amendment and Fourth Renewal; and NOW, THEREFORE, in consideration of the mutual covenants and promises set forth herein and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the City and Contractor agree to renew and amend the Agreement as follows: I. The City and Contractor agree to renew the Agreement for the Fourth Renewal Term, effective beginning October 1, 2026 and ending on September 30, 2027 ("Fifth Amendment and Fourth Renewal"). Fifth Amendment and Fourth Renewal of CSC 58674 Page 1 of 4 II. Exhibit A of the Agreement is hereby amended to revise the pricing schedule by 3.0% for the specific line items set forth below. All other line items and specific locations in Exhibit A remain unaffected by this Fifth Amendment and Fourth Renewal. 58674- 58674- 58674- 58674 - Unit of Original A2R1 A3R2 A4R3 A5R4 Line Description Measure - Unit (3.0%) (3.0%) (2.0%) (3.0%) UOM Price Renewal Renewal Renewal Renewal Pricing Pricing Pricing Pricing Labor, LICENSED LANDSCAPE IRRIGATOR 1 During Normal Hour - HR $90.00 $92.70 $95.48 $97.39 $100.31 Business Hours Monday through Friday 7:00AM- 5:00PM Labor, LICENSED LANDSCAPE IRRIGATOR - 2 Hourly Rate - After Hour - HR $90.00 $92.70 $95.48 $97.39 $100.31 Hours (5:01PM- 6:59AM), Saturday, Sunday, and City Observed Holidays Labor, LICENSED IRRIGATION TECH During 3 Normal Business Hour - HR $80.00 $82.40 $84.87 $86.57 $89.17 Hours Monday through Friday 7:00AM-5:00PM Labor, LICENSED IRRIGATION TECH -Hourly 4 Rate -After Hours Hour - HR $80.00 $82.40 $84.87 $86.57 $89.17 (5:01PM-6:59AM), Saturday, Sunday, and City Observed Holidays Fifth Amendment and Fourth Renewal of CSC 58674 Page 2 of 4 Labor, QUALIFIED CREW / HELPER 5 During Normal Business Hours Hour - HR $40.00 S41.20 S42.44 $43.29 $44.59 Monday through Friday 7:00AM- 5:00PM Labor, QUALIFIED CREW/HELPER- 6 After Hours (5:01PM-6:59AM), Hour - HR $40.00 $41.20 $42.44 $43.29 $44.59 Saturday, Sunday, and City Observed Holidays Service, SERVICE CALL - Non - Emergency During 7 Normal Business Hour - HR $25.00 $25.75 $26.52 $27.05 $27.86 Hours Monday through Friday 7:OOAM-5:OOPM Service, SERVICE CALL FEE -After 8 Hours (5:01PM- 6:59AM), Saturday, Hour - HR $25.00 $25.75 $26.52 $27.05 $27.86 Sunday, and City Observed Holidays 1. All other terms and conditions of the Agreement remain in full force and effect except as specifically set forth in this Fifth Amendment and Fourth Renewal. 2. All terms of this Fifth Amendment and Fourth Renewal that are capitalized but not defined have the meanings assigned to them in the Agreement. Fifth Amendment and Fourth Renewal of CSC 58674 Page 3 of 4 IN WITNESS WHEREOF, the City and Contractor have executed this Fifth Amendment and Fourth Renewal to be effective on October 1, 2026. CITY OF FORT WORTH By: b % z4, 8W O31tdaff Dana Burghdoff (S 28, 20 1558:12 CDT) Dana Burghdoff Assistant City Manager LAWN PATROL SERVICE, INC. By: Tr r r p 98 9n9R 19994.5 CDT) Anthony Conley President Recommended by: Teresa 71wmaJoM Teresa Thomason (Sep 28. 2026 13:03:08 CDT) Teresa Thomason, Deputy Director Park & Recreation Department 9JN' Joel McKnight (Sep 28, 2026 12:0211 CDT) Joel W. McKnight, Assistant Director Park & Recreation Department APPROVED AS TO FORM AND LEGALITY: '7I� Hye Won Kim Assistant City Attorney p4 Ep 0O. .f,O...*10d ATTEST: ono, �d A PaBnzns44 nRn0000 Jannette S. Goodall City Secretary M&C: 22-0948 Form 1295: 2022-948563 Contract Compliance Manager By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract including ensuring all performance and reporting requirements. Christopher Swindle Sr. Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fifth Amendment and Fourth Renewal of CSC 58674 Page 4 of 4 8/22/25, 7:39 AM M&C Review ACITY COUNCIL AGEND Create New From This M&C DATE: 11/29/2022 REFERENCE NO.: CODE: P TYPE: Official site of the City of Fort Wort , Texas FORT **M&C 22- 13P ITB 22-0213 0948 LOG NAME: IRRIGATION SERVICES PARD MC CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements with Lawn Patrol Services, Inc and C. Green Scaping, LP for Irrigation Services for the Aviation, Park and Recreation, and Transportation and Public Works Department in a Combined Annual Amount Not to Exceed $254,265.00, and Authorize Five One -Year Renewals Options in the Same Amount RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with Lawn Patrol Services, Inc and C. Green Scaping, LP for irrigation services for the Aviation, Park and Recreation and Transportation and Public Works Department in a combined annual amount not to exceed $254,265.00 and authorize five one-year renewals options in the same amount. DISCUSSION: The Aviation, Park and Recreation, and Transportation and Public Works departments approached the Purchasing Division to procure landscape irrigation services. The services will be used to design and install new irrigation systems or where irrigation equipment lines are damaged on City owned/operated facilities, parks, airports, easements, rights -of -way, storm water channels, citizen's homes and industrial areas. The Park and Recreation department will manage the irrigation contract, address irrigation issues at each location, issue purchase orders and process invoices for payment for City departments not authorized in this contract. Each department will be responsible for the expense related to any repairs to their facilities and have included these expenses in their department's Fiscal Year 2023 operating budgets. In order to procure these services, staff issued an Invitation to Bid (ITB). ITB No. 22-0213 consisted of detailed specifications outlining service expectations and performance. No guarantee was made that the City would purchase specific quantities. This bid was advertised in the Fort Worth Star - Telegram on September 14, 2022, September 21, 2022, September 28, 2022 and October 5, 2022. The City received two (2) responses. An evaluation panel consisting of representatives of the Park and Recreation and Property Management departments reviewed and scored the submittals using Best Value criteria. The individuals scores were averaged for each criteria and the final scores are listed in the table below. Evaluation Criteria Bidders a� c d Total ScoreIRank Lawn Patrol Services, 73.00 1 Inc 15.75 11.5 5.75 40 C. Green Scaping, LP 15.75 10 5 39.98 70.73 Best Value criteria: a. Bidder's experience and qualifications related to the scope of work; b. Bidder's ability to meet the City needs; c. Bidder's availability of resources (equipment, personnel); apps.cfwnet.org/council_packet/mc_review.asp?I D=30501 &councildate=11 /29/2022 1/3 8/22/25, 7:39 AM d. Cost of Service. M&C Review After evaluation, the panel concluded that Lawn Patrol Services, Inc and C. Green Scaping, LP presented the best value for the City. Therefore, the panel recommends that Council authorize this agreement to Lawn Patrol Services, Inc and C. Green Scaping, LP. Based on the user departments anticipated usage, staff recommends multiple non-exclusive agreements be awarded to the listed vendors to ensure demands are met in a timely manner. Under these non-exclusive agreements, departments will order services according to lowest cost and availability. Staff certifies that the recommended vendors bid met specifications. FUNDING: The maximum amount allowed under this agreement is $254,265.00, however the actual amount used will be based on the need of the departments and available budget. The annual department allocation for this agreement is: Department Estimated Annual Amount Account Name Aviation $66,518.00 Other Contractual - 5330201 Transportation and Public Works $40,824.71 Other Contractual - 5330201 Transportation and Public Works $5,075.00 Operating Supplies - 5610900 Park and Recreation $57,564.00 Other Contractual - 5330201 Park and Recreation $23,985.00 Facility Repair & Maint - 5430101 Park and Recreation Total $60,298.29 Ts254,265.00 Fac Maint Outside Vendors - 5430200 Funding is budgeted in the Other Contractual Services, Operating Supplies, Facility Repair & Maintenance and Facility Maintenance Outside Vendors accounts within the participating departments operating budgets, as appropriated. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire on September 30, 2023. RENEWAL OPTIONS - The Agreement may be renewed for five (5) one-year renewal periods (October 1st to September 30th). This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount] ID ID Year (Chartfield 2) FROM Fund Department I Account Project Program ' Activity I Budget Reference # Amount ID ID Year (Chartfield 2) apps.cfwnet.org/council_packet/mc_review.asp?ID=30501 &councildate=11/29/2022 2/3 8/22/25, 7:39 AM M&C Review Submitted for City Manager's Office by Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Jesica McEachern (5804) Reginald Zeno (8517) Dave Lewis (5717) Anthony Rousseau (8338) Maria Canoura (2526) ATTACHMENTS 13P ITB 22-0213 IRRIGATION SERVICES PARD MC funds availabilitypdf (CFW Internal) 13P ITB 22-0213 IRRIGATION SERVICES PARD MC Updated FID.xlsx (CFW Internal) 22-0213 BU020-FID TABLE.xlsx (CFW Internal) 22-0213 BU055-FID TABLE.xlsx (CFW Internal) 22-0213 BU080-FID TABLE.xlsx (CFW Internal) DVIN Waiver for 22-0213 Irrigation Services RL.pdf (CFW Internal) Form 1295 - C. Green Scaping LP.pdf (CFW Internal) Form 1295 - Lawn Patrol Service, Inc.pdf (CFW Internal) SAMs C.Green Scaping - Inactive EntityInfo-20221024-050011.pdf (CFW Internal) SAMs Lawn Patrol Inc not found.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?I D=30501 &councildate=11 /29/2022 3/3 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 0) 1 Complete Nos. 1-4 and 6 it there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3. 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2022-948563 Lawn Patrol Service, Inc. Fort Worth, TX United States Date Filed: 10/25/2022 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 22-0213 Irrigation Services Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION /n' r/ My name is / I " `I1O (0 1, !{ t 1 , and my date of birth is ` % - '/ My address is o"71 Lo (S (. r (I li'1 / 1c 7([ d 3(p (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in I /{'y'i County, State of , on the t5 day of , 20 2 T (month) (year) Signature of authorized age of contracting busi s entity (DecAtant) Forms provided by Texas Ethics Commission www.etnics.state.tx.us veINwii V J. .l.L1JU VCJU FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: LAWN PATROL SERVICE, INC. Subject of the Agreement: FIFTH AMENDMENT AND FOURTH RENEWAL OF CITY SECRETARY CONTRACT NO. 58674, A NON-EXCLUSIVE GROUNDS MAINTENANCE SERVICES AGREEMENT FOR IRRIGATION SERVICE BETWEEN THE CITY OF FORT WORTH AND LAWN PATROL SERVICE, INC. M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No O 58674-A5R4 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/1/2026 Expiration Date: 9/30/2027 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. NA *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No O Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.