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Home My WebLink About061495-R3 - General - Contract - The Sherman-Williams CompanyCSC No. 61495-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE September 30, 2026 The Sherwin-Williams Company Attn: Kevin McCoy 101 Prospect Ave NW Cleveland, Ohio 44115 Re: Contract Renewal Notice CSCO No. 61495 (the "Contract") Renewal Term No. 3: November 9, 2026 to November 8, 2027 The above referenced Contract with the City of Fort Worth expires on November 8, 2026 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the mutual agreement of the parties. This letter is to inform you that the City is requesting to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. To agree to renew the Contract for an additional one (1) year period, please sign and return this request to exercise renewal option, along with a copy of your current insurance certificate, to the address set forth below. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, .Andrea Trejo Andrea Trej o City of Fort Worth Property Management Department (817) 392-5048 Contract No. 61495 — R3 The Sherwin-Williams Company OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 1 of 2 CSC No. ACCE TED AND AGREED: CITY OF FORT WORTH V& �14- Valerie Washington (Oct 1, 2026 10:03:38 CDT) By: Name: Valerie Washington Title: Assistant City Manager APPROVAL RECOMMENDED: By: ( U Name: Marilyn Marvin Title: Property Management Director ATTEST: aa, POR!' %% a°°Iln�ao�aaa By: Name: Jannette S. Goodall Title: City Secretary The Sherwin-Williams Company By: Kevin J. McCoy (Sep 30, 2026 09: :17 EDT) Name: Kevin McCoy Title: National Sales Manager - SLED Date: 09/30/2026 Contract No. 61495 — R3 The Sherwin-Williams Company CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Jeffrey Cope (Sep 30, 2026 12:46:56 CDT) Name: Jeff Cope Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Michael Doss (Sep 30, 2026 15:00:07 CDT) Name: Michael Doss Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0376 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 2 of 2 City of Fort Worth, Mayor and Texas Council Communication DATE: 05/14/24 M&C FILE NUMBER: M&C 24-0376 LOG NAME: 13P COOP PAINT, SUPPLIES AND RELATED EQUIPMENT ML PARKS SUBJECT (ALL) Authorize Non -Exclusive Purchase Agreements with Sherwin-Williams Company and PPG Architectural Finishes Inc. Using TIPS Cooperative Contract No. 230503 and Sourcewell Cooperative Contract No. 091323 for the Purchase of Paint and Coating Supplies and Related Equipment in a Combined Annual Amount Up to $340,750.00 for City Departments and Authorize Annual Renewal Options RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with Sherwin-Williams Company and PPG Architectural Finishes Inc. using TIPS Cooperative Contract No. 230503 and Sourcewell Cooperative Contract No. 091323 for the purchase of paint and coating supplies and related equipment in a combined annual amount up to $340,750.00 for City Departments and authorize annual renewal options to align with the respective cooperative contracts. DISCUSSION: The Park & Recreation, Aviation, Public Events, Water and Property Management Departments approached the Purchasing Division to enter into agreements with the Sherwin-Williams Company and PPG Architectural Finishes Inc. using TIPS Cooperative Contract No. 230503 and Sourcewell Cooperative Contract No. 091323. The contracts offer a variety of products including interior coatings, exterior coatings, equipment & supplies, wood stains, sealers, clear topcoats, commercial high-performance coatings, primers, concrete & masonry products, aerosols, deck stains & supplies, floor coatings, and roof coatings. City Departments will utilize the agreements to purchase supplies and equipment for various City of Fort Worth buildings on an as -needed basis. Staff from the user -departments identified the need for paint from multiple vendors due to product availability. Approval of this Mayor and Council Communication (M&C) authorizes the City to execute agreements with the following vendors: Sherwin-Williams Company and PPG Architectural Finishes Inc. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the items. TIPS and Sourcewell contracts have been competitively bid to increase and simplify the purchasing power of government entities. Approval of this M&C authorizes the City to spend up to $340,750.00 per year with the listed vendors for paint and coating supplies and related equipment. Actual usage in any term can be up to the authorized amount and will be dependent upon actual appropriations for this purpose in the departments' budgets. The annual department allocation for these agreements are: Departments Annual Amount Park & Recreation $114,750 Aviation $15,000 Public Events $113,000 Water $48,000 Property Management $50,000 Funding is budgeted in the various accounts within the participating departments operating budgets, as appropriated. TIPS Cooperative Contract No. 230503 has an initial term beginning on July 25, 2023 through July 31, 2026, and includes one (1) one-year renewal options. The Request for Proposal for TIPS Contract No. 230503 was published on May 4, 2023, and responses were opened on June 16, 2023. TIPS contracts offer fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable. Sourcewell Cooperative Contract No. 091323 has an initial term beginning on November 1, 2023, through November 8, 2027, and includes three (3) one-year renewal options. The Request for Proposal for Soucewell Contract No. 091323 was published on July 25, 2023, and responses were opened on September 13, 2023. Sourcewell contracts offer fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable. AGREEMENT TERM: The TIPS Cooperative contract will begin upon execution and will expire on July 31, 2024, with three (3) one-year options to renew to align with TIPS Cooperative Contract No. 230503. The Sourcewell contract will begin upon execution and will expire on November 8, 2024, with six (6) one-year options to renew to align with Sourcewell Cooperative Contact No. 091323. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. BUSINESS EQUITY: An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and award of the agreements. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 William Johnson 5806 Originating Business Unit Head: Reginald Zeno 8517 Michael Crum 2501 Additional Information Contact: Jo Ann Gunn 8525 Martha Lopez 2059 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: The Sherwin-Williams Company Subject of the Agreement: Renewal Term No. 3 for CSC 61495 M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: November 9, 2026 If different from the approval date. Expiration Date: November 8, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No LI *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No O Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.