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Home My WebLink About057254-R1 - General - Contract - Hospitality Network, LLCDocusign Envelope ID: 33851638-4E70-8651-81 DO-5EE31913FEBC CSC No. 57254-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE September 24, 2026 Hospitality Network, LLC Attn: Mark Kornegay 1700 Vegas Drive Las Vegas, NV 89106 Re: Contract Renewal Notice Contract No. CSC No. 57254 (the "Contract") Renewal Term No. 1: March 1, 2027 to February 28, 2029 The above referenced Contract with the City of Fort Worth expires on February 28, 2027 (the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the mutual consent of the parties for one additional two-year renewal term. This letter will memorialize the collective desire of the parties to renew the Contract for its first renewal term, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, .A/&erL 72utata Allison McNamara, Assistant Director -General Manager City of Fort Worth Public Events (817)-392-2501 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 Docusign Envelope ID: 33851638-4E70-8651-81 DO-5EE31913FEBC CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH By: Dianna Giordano (Oct 1, 2026 12:53:39 CDT) Name: Dianna Giordano Title: Assistant City Manager APPROVAL RECOMMENDED: By: Cynthia Serrano (Oct 1, 2026 11:54:39 CDT) Name: Cynthia Sanchez Serrano Title: Director- Public Events Department ATTEST: ooF,.. Qr a da<^ cod ,q _ poa� ll/iiii VV «� �an4�Xasa4" By: Name: Jannette Goodall Title: City Secretary Hospitality Network, LLC Signed by: By: Name: Title: Group Vice President of Vertical Sales CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. A ,L 7?Zcn%aaua a1 By: Name: Allison McNamara Title: Assistant Director -General Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Title: Taylor C. Paris Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0060 Date Approved: 1/25/22 Form 1295 Certification No.: 2021-835193 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review Page 1 of 2 A CITY COUNCIL AGEND Create New From This M&C DATE: 1/25/2022 REFERENCE **M&C 22- NO.: 0060 CODE: P TYPE: CONSENT Official site of the City of Fort Worth, Texas FORT H 13P 21-0187 TECH LOG NAME: SERVICES FOR FWCC PE JC PUBLIC NO HEARING: SUBJECT: (CD 9) Authorize a Contract with Hospitality Network L.L.C., to Provide Exclusive Communications Services for Facility Users and Exhibitors at the Fort Worth Convention Center for an Initial Term of Five Years, with an Optional Two -Year Renewal Term RECOMMENDATION: It is recommended that the City Council authorize a contract with Hospitality Network L.L.C, to provide exclusive communications services for facility users and exhibitors at the Fort Worth Convention Center for an initial term of five years, with an optional two-year renewal term. DISCUSSION: The Public Events Department requested the Purchasing Division issue a Request for Proposal to procure Communication and Technology Services (voice, data, and internet) at the Fort Worth Convention Center (FWCC) for facility clients and exhibitors. The current agreement with Smart City Networks, LP to provide telecommunications and data services at the FWCC expired on November 30, 2021 and was amended for an extension that will expire on February 28, 2022. While the FWCC provides free Wi-Fi in public spaces, large events require enhanced services that can be purchased by event holders to ensure adequate speed and consistency. The facility users and exhibitors will have access to voice, data, and internet services at a competitive price through a single, on -site service provider. The communications users will have the option of ordering their services in person, by phone, or over the internet and may track the order through a computerized tracking system or through a central customer service office. Itemized billing and customer service surveys are provided for all services. The Request for Proposal was issued on August 31, 2021, and was published in the Fort Worth Star - Telegram every Wednesday from September 1, 2021 through September 30, 2021. Twenty- four vendors were solicited from the purchasing vendor database system; Three responses were received. Each bid response received points based on a pre -established, best -value matrix of weighted factors and was scored according to the financial proposal, project understanding and previous project experience, project manager and project team capability, proposed schedule and current capacity, and proposed value additions to the project. Hospitality Network L.L.C. (HN) is being recommended as the exclusive provider of these services at the FWCC for exhibitors and facility users based on its proposed business plan and approach, overall commission structure, value to the customer and superior experience in providing technology services to convention centers. Voice and data services for the Public Events Department administrative offices will continue to be provided by the City of Fort Worth's (City) Information Technology Solutions (ITS) Department. Hospitality Network L.L.C. has committed to a 62\% commission to the City on all services purchased by facility users and exhibitors at the Fort Worth Convention Center. In addition to the commission, an initial investment of $605,000.00 was committed by HN in year 1 to upgrade the WiFi hardware and supporting infrastructure, and install and manage a new Avaya IP Office PBX. Finally, HN will spend $25,000.00 for any initial transition and equipment costs. HN will also provide two dedicated staff members at the Fort Worth Convention Center; a sales representative and a http://apps.cfwnet.org/council_packet/mc_review.asp?ID=29612&councildate=1/25/2022 9/29/2026 M&C Review Page 2 of 2 technician to ensure every event runs smoothly. AGREEMENT TERMS : The term of this Agreement will be for an initial five year period and may be renewed for one additional two-year period. RENEWAL TERMS: The renewal action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and execution of the contract, funds will be deposited into the Culture & Tourism Fund. The Public Events Department (and Financial Management Services) is responsible for the collection and deposit of funds due to the City. BQN\\ Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Reginald Zeno (8517) Tony Rousseau (8338) Originating Department Head: Michael Crum (2501) Additional Information Contact: Cynthia Garcia (8525) Jeff Cope (8313) ATTACHMENTS Form 1295- Hospitality Network, L.L.C..pdf (CFW Internal) SAMs Hospitality Network.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=29612&councildate=1/25/2022 9/29/2026 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Hospitality Network, LLC Subject of the Agreement: Contract No. CSC No.57254, Renewal Term No. 1: March 1, 2027 -February 28,2029 M&C Approved by the Council? * Yes ❑ No II If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: March 1, 2027 If different from the approval date. Expiration Date: February 28,2029 If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No 0 Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.