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066005 - General - Contract - Gulf Highway Equipment, LLC
CSC No. 66005 FORT WORTH CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement ("Agreement") is entered into by and between Gulf Highway Equipment, LLC ("Vendor") and the City of Fort Worth, ("City"), a Texas home rule municipality. The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. This Cooperative Purchase Agreement; OFFICIAL RECORD 2. Exhibit A — Seller's Pricing; 3. Exhibit B — Cooperative Agency Contract (BuyBoard 803-26); and CITY SECRETARY 4. Exhibit C — Conflict of Interest Questionnaire 5. Exhibit D — Federal Requirements for CDBG-DR Funds FT. WORTH, TX Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B, or C and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. City shall pay Vendor in accordance with the fee schedule in Exhibit A, including any future quotes, and in accordance with the provisions of this Agreement. Total annual payment made under this non-exclusive Agreement may be an amount up to Forty -One Million Dollars and Zero Cents ($41,000,000.00). The Vendor acknowledges that this is a non-exclusive agreement and there is no guarantee of any specific amount of purchase. Further, Vendor recognizes that the amount stated above is the total amount of funds available, collectively, for any Vendor that enters into an agreement with the City under the relevant M&C or cooperative agreement and that once the full amount has been exhausted, whether individually or collectively, funds have therefore been exhausted under this Agreement as well. The Parties will engage in multiple transactions to purchase vehicles under this Agreement. For each purchase made pursuant to this Agreement, Vendor must supply a quote for the subject vehicles, and the quote must conform with the then -current pricing under the underlying cooperative agreement. If the City accepts the quote and places an order for the vehicle(s), that quote shall be considered an addendum to this agreement but is not required to be filed in the City records. The Parties will maintain all quotes for the three-year Audit period included herein. The term of this Agreement is effective beginning on the date signed by the Assistant City Manager below ("Effective Date") and shall expire no later than May 12, 2027 ("Expiration Date"), unless terminated earlier in accordance with this Agreement. Vendor agrees that City shall, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but not limited to, all electronic records, of Vendor relating directly to this Agreement at no additional cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: To CITY: City of Fort Worth Attn: Valerie Washington, Assistant City Manager 100 Fort Worth Trail, Fort Worth, TX 76102 With copy to Fort Worth City Attorney's Office at same address To VENDOR: Gulf Highway Equipment, LLC 7204 Burns St Richland Hills, TX 76118 Facsimile: N/A City is a government entity under the laws of the State of Texas and all documents held or maintained by City are subject to disclosure under the Texas Public Information Act. To the extent the Agreement requires that City maintain records in violation of the Act, City hereby objects to such provisions, and such provisions are hereby deleted from the Agreement and shall have no force or effect. In the event there is a request for information marked Confidential or Proprietary, City shall promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. The Agreement and the rights and obligations of the parties hereto shall be governed by and construed in accordance with the laws of the United States and state of Texas, exclusive of conflicts of laws provisions. Venue for any suit brought under the Agreement shall be in a court of competent jurisdiction in Tarrant County, Texas. To the extent the Agreement is required to be governed by any state law other than Texas or venue in Tarrant County, City objects to such terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. Nothing herein constitutes a waiver of City's sovereign immunity. To the extent the Agreement requires City to waive its rights or immunities as a government entity; such provisions are hereby deleted and shall have no force or effect. To the extent the Agreement, in any way, limits the liability of Vendor or requires City to indemnify or hold Vendor or any third party harmless from damages of any kind or character, City objects to these terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" has the meanings ascribed to those terms in Chapter 2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the Vendor that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the Vendor that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor. CITY OF FORT WORTH: Vaal By: Valerie Washington (Oct 6, 2026 13:56:29 CDT) Name: Valerie Washington Title: Assistant City Manager Date: 10/06/2026 APPROVAL RECOMMENDED: By: Reginald Zeno (Oct 6, 2026 13:54:15 CDT) Name: Reginald Zeno Title: Chief Financial Officer/Director ATTEST: n, o t�rFowrw°a aa�nn��g64d By: Name: Jannette Goodall Title: City Secretary VENDOR: Gulf Highway Equipment, LLC By: iz 7y Name: Travis McCain Title: President Date: 10/5/2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: jane- Arr Janie Arreola (Oct 6, 2026 11:24:19 CDT) Name: Janie Arreola Title: Senior Buyer APPROVED AS TO FORM AND LEGALITY: By: o Name: Jordan P. Alvarez Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 26-0393 Date: May 12, 2026 1295 Form: 2026-1498598 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Exhibit A GULF HIGHWAY EQUIPMENT 7204 Burns St 8 Richland Hills, TX. 76118 Phone: (682)-626-5190 1 Fax: ()-- GHETX.COM WWW.GHETX.COM I ADMIN@GHETX.COM Estimate City of Fort Worth - 200 Texas St Fort Worth, TX 76102 Home: 682-215-1714 Cell 2026 SnowDogg - 36" Full Trip Muni Plow VIN: Odometer: In 0 License Plate: TX Unit: J McGaha - Plow Part # Type Description SNOWDOGG - MUNI SNOW PLOW Part SNOWDOGG - MUNI SNOW PLOW - 1 Oft x 36in Full Trip - Swivel Part SNOWDOGG - DEFLECTOR KIT Part SNOWDOGG - MARKER KIT - 36in Orange Part SNOWDOGG - PLOW LIGHTS - Low Profile Heated LED Lights Estimate # 008830 Estimate Due: $24,944.00 Estimate Date: 05/19/2026 Service Advisor: JAMES REESE Customer ID: 226 Qty/Hr Sale/Rate Initials: 1666110200 1.00 $9,536.00 Total $10,612.00 $9,536.00 16360200 1.00 $256.00 $256.00 16360100 1.00 $35.00 $35.00 1312100 1.00 $785.00 $785.00 Parts: $10,612.00 Labor: $0.00 Tax: $0.00 Total: $10,612.00 SNOWDOGG - PLOW HITCH Part SNOWDOGG - HITCH ASSEMBLY - Bumper to Axle Pin Ear Plow Hitch Note This is the hitch that bolt to axle and complete unit is removable in off season. If we do a side plate hitch add $4200 for parts and 20 hours more labor Part 4-Way/3-Way DC Power Unit - Electric Controls & Vertical 0.75 Gallon Reservoir Part SNOWDOGG - SWIVEL ADAPTOR - 30 1/2in Pin Ear w/ HDW Initials: $6,212.00 16401200 1.00 $3,960.00 $3,960.00 PU3693LRV 1.00 16500210 1.00 $1,385.00 $1,385.00 $867.00 $867.00 Parts: $6,212.00 Labor: $0.00 Tax: $0.00 Total: $6,212.00 BUYBOARD DISCOUNT - 5% ANTI -ICE Initials: -$1,544.00 Part DISCOUNT - BUYBOARD ANTI -ICE DISCOUNT-BB5 1.00 -$1,544.00 -$1,544.00 - Contract Number(s) Before June 1: # 703-23 After June 1: # 803-26 Parts: -$1,544.00 Labor: $0.00 Tax: $0.00 Total: -$1,544.00 Copyright © Mitchell Repair Information Company LB1124E 1/2 Type Description Part # Qty/Hr Sale/Rate Total Install plow, bumper to axle hitch, plow lights wired to switch Initials: $7,425.00 Labor INSTALL 55.00 hr $135.00 $7,425.00 - BuyBoard Discounted Hourly Rate SnowDogg® Municipal Snow Plow Hitch Assembly - Quick Link, Tilt, 3 Inch Cylinder SnowDogg® A -Frame Swivel Adapter for Municipal Snow Plows - Quick Link SnowDogg® Full Trip Steel MuniPlow 10 Foot x 36 Inch -Swivel -3 Inch Cylinder SnowDogg'" Municipal Plow Blade Guide Kit POWER UNIT 4W/3W/(1) GAL 6X9 HARNESS, CONTROLLER EXTENSION SnowDogg" 10 Foot Belted Rubber Municipal Plow Deflector Kit SAM 8 Inch Cast Plow Shoe to fit Gledhill® Snow Plows Parts: $0.00 Labor: $7,425.00 Tax: $0.00 Total: $7,425.00 FREIGHT Initials: $2,239.00 Part FREIGHT OUTBOUND 1.00 $2,239.00 $2,239.00 Parts: $2,239.00 Labor: $0.00 Tax: $0.00 Total: $2,239.00 Tax Breakdown PARTS $0.00 Labor $7,425.00 Gulf Highway Equipment — Repair Authorization & Disclaimer Parts $17,519.00 I authorize Gulf Highway Equipment to perform the described repairs using necessary materials and permit Subtotal $24,944.00 operation for testing/inspection. An express mechanic's lien is acknowledged to secure payment. I waive the Taxes $0.00 right to have emissions services performed elsewhere. If I decline recommended service, my vehicle will be Estimate Total: $24,944.00 reassembled within _ days; removed parts will be discarded unless instructed to save. Gulf Highway Equipment is not responsible for loss or damage to vehicles or personal items due to fire, theft, or other causes. Insurance Storage Fee: For insurance -covered repairs, Gulf Highway Equipment charges $40/day for vehicles or truck -mounted attenuators held on -site during insurance processing. Fees apply from arrival until release and do not cover repair costs, which are billed separately. Signature Date Time Copyright © Mitchell Repair Information Company LB1124E 2/2 Exhibit B Electronic Delivery P.O. Box 400, Austin, Texas 78767 800.695.2919 • info@buyboard.com • buyboard.com JAMES REESE GULF HIGHWAY EQUIPMENT, LLC 7204 BURNS ST RICHLAND HILLS, TX 76118 Welcome to BuyBoard! Re: Notice of The Local Government Purchasing Cooperative ContractAward; Proposal Invitation No. 803- 26, Highway Safety and Traffic Control Products Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a BuyBoard® contract based on the above -referenced Proposal Invitation. The contract is effective for an initial one-year term of June 1, 2026, through May 31, 2027, and may be subject to two possible one-year renewals. Please refer to the Proposal Invitation for the contract documents, including the General Terms and Conditions of the Contract. To review the items your company has been awarded, please review Proposal Tabulation No. 803-26 at: www.buyboard.com/vendor. Only items marked as awarded to your company are included in this contract award, and only those awarded items may be sold through the BuyBoard contract. All sales must comply with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and Conditions. A list of Cooperative members is available on the buyboard.com website. In addition, the BuyBoard Administrator's vendor relations staff is available to assist you in locating available BuyBoard informational resources and answering questions you may have as an awarded BuyBoard vendor. On behalf of the Cooperative, we appreciate your interest in the Cooperative and we are looking forward to your participation in the program. If you have any questions, feel free to contact me at bids@buyboard.com. Sincerely, Kristin Gardner, Bid Analyst Texas Association of School Boards, Inc., Administrator for The Local Government Purchasing Cooperative v.01.03.2025 Endorsed by: TFF1rJ((1LCc :© TASB. TASAI • TWACfi Board® National Pwchasing Cnopaiative Electronic Delivery JAMES REESE GULF HIGHWAY EQUIPMENT, LLC 7204 BURNS ST RICHLAND HILLS, TX 76118 Welcome to BuyBoard! Re: Notice of National Purcl7aslng Cooperative Award; Proposal Invitation No. 803-26, Highway Safety and Traffic Control Products Congratulations, The National Purchasing Cooperative (National Cooperative) has awarded your company a BuyBoard® contract based on the above -referenced Proposal Invitation. The contract is effective for an initial one-year term of June 1, 2026, through May 31, 2027, and may be subject to two possible one-year renewals. Please refer to the Proposal Invitation for the contract documents, including the National Purchasing Cooperative Vendor Award Agreement and General Terms and Conditions of the Contract. To review the items your company has been awarded, please review Proposal Tabulation No. 803-26 at www.buyboard.com/vendor. Only items marked as awarded to your company are included in this contract award, and only those awarded items may be sold through the BuyBoard contract. All sales must comply with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and Conditions. A list of National Cooperative members is available on the buyboard.com website. In addition, the BuyBoard Administrator's vendor relations staff is available to assist you in locating available BuyBoard informational resources and answering questions you may have as an awarded BuyBoard vendor. On behalf of the National Cooperative, we are looking forward to your participation in the program. If you have any questions, feel free to contact me at bidsCabbuvboard.com. Sincerely, ci€ OJc\L'U Kristin Gardner, Bid Analyst Texas Association of School Boards, Inc., Administrator for the National Purchasing Cooperative v.01.03.2025 ti' P0. Box 400, Austin, Texas 78767-0400 800.695.2919 • buyboard.com P.O. Box 400, Austin, Texas 78767 800.695.2919 - blds[a�buyboard.com - buyboard.com PROPOSER'S ACCEPTANCE AND AGREEMENT Proposal Invitation Name Highway Safety and Traffic Control Products Proposal Due Date/Opening Date and Time January 22, 2026, at 4:00 PM Location of Proposal Opening Proposal Invitation Number Texas Association of School Boards, Inc. 803-26 BuyBoard Department 12007 Research Blvd. Austin, TX 78759 Contract Term June 1, 2026, through May 31, 2027, Anticipated Cooperative Board Meeting Date with two possible one-year renewals. April 2026 By signature below, the undersigned acknowledges and agrees that you are authorized to submit this Proposal, including making all acknowledgements, consents, and certifications herein, on behalf of Proposer and, to the best of your knowledge, the information provided is true, accurate, and complete. GULF HIGHWAY EQUIPMENT, LLC Name of Proposing Company 7204 BURNS ST Street Address RICHLAND HILLS, TX 76118 City, State, Zip 512-998-5529 Telephone Number of Authorized Company Official Fax Number of Authorized Company Official 01/22/2026 Date Sign e of Authorized Company Official JAMES REESE Printed Name of Authorized Company Official DIRECTOR OF SALES Position or Title of Authorized Company Official Federal ID Number 10 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 P.O. Box 400, Austin, Texas 78767 800.695.2919 - blds[a�buyboard.com - buyboard.com PROPOSAL FORMS PART 1: COMPLIANCE FORMS INSTRUCTIONS: Proposer must review and complete all forms in this Proposal Forms Part 1: ■ Proposal Acknowledgements ■ Felony Conviction Disclosure ■ Resident/Nonresident Certification ■ Debarment Certification ■ Vendor Employment Certification ■ No Boycott Verification ■ No Excluded Nation or Foreign Terrorist Organization Certification ■ Historically Underutilized Business Certification ■ Acknowledgement of BuyBoard Technical Requirements ■ Construction -Related Goods and Services Affirmation ■ Deviation and Compliance ■ Vendor Consent for Name Brand Use ■ Confidential/Proprietary Information ■ EDGAR Vendor Certification ■ Compliance Forms Signature Page An authorized representative of Proposer mustinitia/in the bottom right corner of each page where indicated and complete and sign the Compliance Forms Signature Page. Proposer's failure to fully complete, initial, and sign forms as required may result in your Proposal being rejected as non -responsive. PROPOSAL ACKNOWLEDGEMENTS The proposing company C'you" or "your") hereby acknowledges and agrees as follows: 1. You have carefully examined and understand all information and documentation associated with this Proposal Invitation, including the Instructions to Proposers, General Information, General Terms and Conditions, attachments/forms, appendices, item specifications, and line items (collectively "Requirements'); 2. By your response ("Proposal") to this Proposal Invitation, you propose to supply the products or services submitted at the pricing quoted in your Proposal and in strict compliance with the Requirements, unless specific deviations or exceptions are noted in the Proposal; 3. By your Proposal, you acknowledge and certify all items set forth in the General Terms and Conditions, Section B.12 (Certifications), including all non -collusion certifications and certifications regarding legal, ethical, and other matters set forth therein. 4. Any and all deviations and exceptions to the Requirements have been noted in your Proposal on the required form and no others will be claimed; Initial 11 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 P.O. Box 400, Austin, Texas 78767 800.695.2919 - blds[a�buyboard.com - buyboard.com 5. If the Cooperative accepts any part of your Proposal and awards you a Contract, you will furnish all awarded products or services at the pricing quoted and in strict compliance with the Requirements (unless specific deviations or exceptions are noted on the required form and accepted by the Cooperative), including without limitation the Requirements related to: a. conducting business with Cooperative members, including offering pricing to members that is the best you offer compared to similarly situated customers in similar circumstances; b. payment of a service fee in the amount specified and as provided for in this Proposal Invitation; c. the possible award of a piggy -back contract by the National Purchasing Cooperative or nonprofit entity, in which event you will offer the awarded products and services in accordance with the Requirements; and d. submitting price sheets or catalogs in the proper format as required by the Cooperative as a prerequisite to activation of your Contract; 6. You have clearly identified on the included form any information in your Proposal that you believe to be confidential or proprietary or that you do not consider to be public information subject to public disclosure under the Texas Public Information Act or similar public information law; 7. The individual submitting this Proposal is duly authorized to enter into the contractual relationship represented by this Proposal Invitation on your behalf and bind you to the Requirements, and such individual (and any individual signing a form or Proposal document) is authorized and has the requisite knowledge to provide the information and make the representations and certifications required in the Requirements; 8. You have carefully reviewed your Proposal, and certify that all information provided is true, complete, and accurate to the best of your knowledge, and you authorize the Cooperative to take such action as it deems appropriate to verify such information; and 9. Any misstatement, falsification, or omission in your Proposal, whenever or however discovered, will be grounds for disqualifying you from consideration for a contract award under this Proposal Invitation, termination of a contract award, or any other remedy or action provided for in the General Terms and Conditions or by law. FELONY CONVICTION DISCLOSURE Subsection (a) of Section 44.034 of the Texas Education Code (Notification of Criminal History of Contractor) states: "A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony." Section 44.034 further states in Subsection (b): "A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract." Please check (V) one of the following: ❑ My company is a publicly -held corporation. (Advance notice requirement does not apply to publicly -held corporation.) ❑■ My company is not owned or operated by anyone who has been convicted of a felony. ❑ My company is owned/operated by the following individual(s) who has/have been convicted of a felony: Name of Felon(s): Details of Conviction(s): Initia 12 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 P.O. Box 400, Austin, Texas 78767 800.695.2919 - blds[a�buyboard.com - buyboard.com RESIDENT/NONRESIDENT CERTIFICATION Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements applicable to proposers who are not Texas residents. Under the statute, a "resident" proposer is a person whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A "nonresident" proposer is a person who is not a Texas resident. Please indicate the status of your company as a "resident" proposer or a "nonresident" proposer under these definitions. Please check (v) one of the following: ❑■ I certify that my company is a Resident Proposer. ❑ I certify that my company is a Nonresident Proposer. If your company is a Nonresident Proposer, you must provide the following information for your resident state (the state in which your company's principal place of business is located): A. G0 Company Name Address City State Zip Code Does your resident state require a proposer whose principal place of business is in Texas to under -price proposers whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract? ❑ Yes ❑ No What is the prescribed amount or percentage? $ or DEBARMENT CERTIFICATION By signature on the Compliance Forms Signature Page, I certify that neither my company nor an owner or principal of my company has been debarred, suspended or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549, "Debarment and Suspension," as described in the Federal Register and Rules and Regulations. Neither my company nor an owner or principal of my company is currently listed on the government -wide exclusions in SAM, debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. My company agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from my company if my company or an owner or principal is later listed on the government -wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. VENDOR EMPLOYMENT CERTIFICATION Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when determining to whom to award a contract. Among the criteria for certain contracts is whether the vendor or the vendor's ultimate parent or majority owner (i) has its principal place of business in Texas; or (ii) employs at least 500 people in Texas. If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas, does your company, ultimate parent company, or majority owner employ at least 500 people in Texas? Please check (1/) one of the following: ® Yes ❑ No Initial: _____ 13 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 P.O. Box 400, Austin, Texas 78767 800.695.2919 - blds[a�buyboard.com - buyboard.com NO BOYCOTT VERIFICATION A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employees for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel and will not boycott Israel during the term of the contract (TEX. Gov'T CODE Ch. 2271), (2) does not boycott energy companies and will not boycott energy companies during the term of the contract (TEX. Gov'T CODE Ch. 2276), and (3) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of the contract against a firearm entity or firearm trade association (TEX. Gov'T CODE Ch. 2274). Accordingly, this certification form is included to the extent required by law. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made for ordinary business purposes. TEx. Gov'T CODE §808.001(1). "Boycott energy company" means, without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company: (A) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel -based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law; or (B) does business with a company described by Paragraph (A). TEX. Gov'T CODE §809.001(1). "Discriminate against a firearm entity or firearm trade association" means, (A) with respect to the entity or association, to: (i) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (ii) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (iii) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; and (B) does not include: (i) the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and (ii) a company's refusal to engage in the trade of any goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship: (aa) to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency; or (bb) for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity's or association's status as a firearm entity or firearm trade association. TEX. Gov'T CODE §2274.001(3). By signature on the Compliance Forms Signature Page, to the extent applicable, I certify and verify that Vendor does not boycott Israel, boycott energy companies, or discriminate against a firearm entity or firearm trade association and will not do so during the term of any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am authorized by my company to make this certification. InitiaIg— 14 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 P.O. Box 400, Austin, Texas 78767 800.695.2919 - blds[a�buyboard.com - buyboard.com NO EXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATION CERTIFICATION Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization — specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature on the Compliance Forms Signature Page, I certify and verify that Vendor is not on the Texas Comptroller's list identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make this certification. HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION A Proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business Enterprise or "MWBE" and all referred to in this form as a "HUB") is encouraged to indicate its HUB certification status when responding to this Proposal Invitation. The BuyBoard website will indicate HUB certifications for awarded Vendors that properly indicate and document their HUB certification on this form. (P/ease check (V) all that app/y) ❑ I certify that my company has been certified as a HUB in the following categories: ❑ Minority Owned Business ❑ Women Owned Business ❑ Service -Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a service -connected disability as defined by 38 U.S.C. § 101(16), and who has a disability rating of 20% or more as determined by the U. S. Department of Veterans Affairs or Department of Defense) Certification Number: Name of Certifying Agency: x❑ My company has NOT been certified as a HUB. ACKNOWLEDGEMENT OF BUYBOARD TECHNICAL REQUIREMENTS Vendor shall review the BuyBoard Technical Requirements included in this Proposal Invitation. By signature on the Compliance Forms Signature Page, the undersigned affirms that Proposer has obtained a copy of the BuyBoard Technical Requirements, has read and understands the requirements, and certifies that Vendor is able to meet and will comply with those requirements except as follows: [List and explain BuyBoard Technical Requirements, if any, to which your company cannot or will not comply.] Note: In accordance with the General Terms and Conditions of the Contract, to the extent Vendor is awarded a Contract under this Proposal Invitation but is unable or unwilling to meet the applicable BuyBoard Technical Requirements, the information available on the BuyBoard for Vendor's awarded products or services may be limited, potentially placing Vendor at a disadvantage and impacting the ability of Cooperative members to search, find, review, and purchase Vendor's awarded products and services on the BuyBoard website. Further, to the extent Vendor has acknowledged ability to meet and comply with the BuyBoard Technical Requirements, any subsequent failure or refusal by Vendor to promptly provide information upon request to the Cooperative administrator in accordance with those technical requirements may be deemed n-�v of default under the Contract. Initiali V. 15 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 P.O. Box 400, Austin, Texas 78767 800.695.2919 - blds[a�buyboard.com - buyboard.com CONSTRUCTION -RELATED GOODS AND SERVICES AFFIRMATION The Cooperative issued the BuyBoard Procurement and Construction -Related Goods and Services Advisory for Texas Members ("Advisory"), which provides information specifically relevant to the procurement of construction -related goods and services by Texas Cooperative members. The Advisory, available at buyboard.com/Vendor/Resources.aspx, provides an overview of certain legal requirements that are potentially relevant to a Cooperative member's procurement of construction or construction -related goods and services, including those for projects that may involve or require architecture, engineering or independent testing services. A copy of the Advisory can also be provided upon request. Because many BuyBoard contracts include goods or installation services that might be considered construction -related, Proposer must make this Construction Related -Goods and Services Affirmation regardless of type of goods or services associated with this Proposal Invitation. A contract awarded under this Proposal Invitation covers only the specific goods and/or services awarded by the Cooperative. As explained in the Advisory ("Advisory"), Texas law prohibits the procurement of architecture or engineering services through a purchasing cooperative. This Proposal Invitation and any Contract awarded thereunder does not include such services. Architecture or engineering services must be procured by a Cooperative member separately, in accordance with the Professional Services Procurement Act (Chapter 2254 of the Texas Government Code) and other applicable law and local policy. By signature on the Compliance Forms Signature Page, Proposer affirms that Proposer has obtained a copy of the Advisory, has read and understands the Advisory, and is authorized by Proposer to make this affirmation. If Proposer sells construction -related goods or services to a Cooperative member under a Contract awarded under this Proposal Invitation, Proposer will comply with the Advisory and applicable legal requirements, make a good faith effort to make its Cooperative member customers or potential Cooperative member customers aware of such requirements, and provide a Cooperative member with a copy of the Advisory before accepting the member's Purchase Order or other agreement for construction - related goods or services. Initial 16 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 P.O. Box 400, Austin, Texas 78767 800.695.2919 - blds[a�buyboard.com - buyboard.com DEVIATION AND COMPLIANCE If your company intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements associated with this Proposal Invitation, you MUST list all such deviations on this form, and provide complete and detailed information regarding the deviations on this form or an attachment to this form. Prior to completing this form, Vendor shall review the General Terms and Conditions section B.4 (Deviations from Item Specifications and General Terms and Conditions). Please note that, as provided in section B.4, certain provisions of the General Terms and Conditions are NOT subject to deviation, and certain deviations will be deemed rejected without further action by the Cooperative. Any attempted deviation, whether directly or indirectly, to provisions identified in this Proposal Invitation as not subject to deviation shall be deemed rejected by the Cooperative and, unless otherwise withdrawn by Vendor, may result in Vendor's Proposal being rejected in its entirety. The Cooperative will consider any deviations in its contract award decision and reserves the right to accept or reject a proposal based upon any submitted deviation. In the absence of any deviation identified and described in accordance with the above, your company must fully comply with the General Terms and Conditions, Proposal Specifications and all other requirements associated with this Proposal Invitation if awarded a Contract under this Proposal Invitation. A deviation will not be effective unless accepted by the Cooperative. The Cooperative, by and through the Cooperative administrator, may, in its sole discretion, seek clarification from and/or communicate with Proposer(s) regarding any submitted deviation, consistent with general procurement principles of fair competition. The Cooperative reserves the right to accept or reject a Proposal based upon any submitted deviation. Please check (✓) one of the following: ❑■ NO; Deviations ❑ Yes; Deviations List and fully explain any deviations you are submitting: InitiaIjIIL— 17 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 P.O. Box 400, Austin, Texas 78767 800.695.2919 - blds[a�buyboard.com - buyboard.com VENDOR CONSENT FOR NAME BRAND USE BuyBoard members seeking to make purchases using a Contract awarded under this Proposal Invitation may view information regarding awarded Vendors, including but not limited to product catalogs, pricelists, pricing, and Proposals, through the BuyBoard website. To improve and enhance the experience of BuyBoard members seeking to procure goods and services under the Contract utilizing the BuyBoard website, any Vendor logo, product images, and similar brand and trademark information provided by Vendor for purposes of the Contract ("Vendor Information") may be posted on the BuyBoard website. You acknowledge that, by submitting your Proposal, unless you specifically opt out below, you consent to use of your company's Vendor Information on the BuyBoard website if awarded a Contract. You further acknowledge that whether, where, and when to include the Vendor Information on the BuyBoard website shall be at the sole discretion of the BuyBoard Administrator. Vendor retains, however, the right of general quality control over the BuyBoard Administrator's authorized display of proprietary Vendor Information. Neither the BuyBoard nor its administrator will be responsible for the use or distribution of Vendor Information by BuyBoard members or any other third party using the BuyBoard website. This Vendor Consent shall be effective for the full term of the Contract, including renewals, unless Vendor provides a signed, written notice revoking consent to contractadmin@buyboard.com. BuyBoard shall have up to thirty days from the date of receipt of a termination or revocation of a Vendor Consent to remove Vendor information from the BuyBoard website. This Vendor Consent is subject to the Terms and Conditions of the Contract, including, but not limited to, those terms pertaining to Disclaimer of Warranty and Limitation of Liability, Indemnification, and Intellectual Property Infringement. Vendor logo files must be submitted in one of the formats set forth in the BuyBoard Technical Requirements. Proposers are requested to submit this information with Vendor's Proposal. (This consent shall not authorize use of your company's Vendor Information by BuyBoard if your company is not awarded a Contract.) OPT OUT: If your company wishes to opt out of the Vendor Consent for Name Brand Use, you must check the opt out box below. DO NOT select this box unless your company is opting out of this Vendor Consent for Name Brand Use. ❑ By checking this box, Vendor hereby declines to provide consent for use of Vendor Information (as defined herein) on the BuyBoard website. By opting out, Vendor acknowledges and agrees that, if Vendor is awarded a Contract under this Proposal Invitation, information available on the BuyBoard for Vendor's awarded products or services may be limited, potentially placing Vendor at a disadvantage and impacting the ability of Cooperative members to search, find, review, and purchase Vendor's awarded products and services on the BuyBoard website. InitiaLie_— 18 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 P.O. Box 400, Austin, Texas 78767 800.695.2919 - blds[a�buyboard.com - buyboard.com CONFIDENTIAL/PROPRIETARY INFORMATION A. Public Disclosure Laws All Proposals, forms, documentation, catalogs, pricelists, or other materials submitted by Vendor to the Cooperative in response to this Proposal Invitation, may be subject to the disclosure requirements of the Texas Public Information Act (Texas Government Code chapter 552.001, et. seq.) or similar disclosure law. Proposer must clearly identify on this form any information in its Proposal (including forms, documentation, or other materials submitted with the Proposal) that Proposer considers proprietary or confidential. If Proposer fails to properly identify the information, the Cooperative shall have no obligation to notify Vendor or seek protection of such information from public disclosure should a member of the public or other third party request access to the information under the Texas Public Information Act or similar disclosure law. When required by the Texas Public Information Act or other disclosure law, Proposer may be notified of any third -party request for information in a Proposal that Proposer has identified in this form as proprietary or confidential. Does your Proposal (including forms, documentation, catalogs, pricelists, or other materials submitted with the Proposal) contain information which Vendor considers proprietary or confidential? Please check (V) one of the following: E1NO, I certify that none of the information included with this Proposal is considered confidential or proprietary. YES, I certify that this Proposal contains information considered confidential or proprietary and all such information is specifically identified on this form. If you responded "YES", you must clearly identify below the specific information you consider confidential or proprietary. List each page number, form number, or other information sufficient to make the information readily identifiable. The Cooperative and Cooperative administrator shall not be responsible for a Proposer's failure to clearly identify information considered confidential or proprietary. Further, by submitting a Proposal, Proposer acknowledges that the Cooperative and Cooperative administrator will disclose information when required by law, even if such information has been identified herein as information Vendor considers confidential or proprietary. Confidential / Proprietary Information: (Attach additional sheets if needed.) Initia _ 19 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 P.O. Box 400, Austin, Texas 78767 800.695.2919 - blds[a buyboard.com - buyboard.com B. Copyright Information Does your Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) contain copyright information? Please check (1/) one of the following: X❑ NO, Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) does not contain copyright information. ❑ YES, Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) does contain copyright information. If you responded "YES", clearly identify below the specific documents or pages containing copyright information. Copyright Information: (Attach additional sheets if needed.) C. Consent to Release Confidential/Proprietary/Copyright Information to BuyBoard Members BuyBoard members (Cooperative and nonprofit members) seeking to make purchases through the BuyBoard may wish to view information included in the Proposals of awarded Vendors. If you identified information on this form as confidential, proprietary, or subject to copyright, and you are awarded a BuyBoard contract, your acceptance of the BuyBoard contract award constitutes your consent to the disclosure of such information to BuyBoard members, including posting of such information on the secure BuyBoard website for members. Note: Neither the Cooperative nor Cooperative administrator will be responsible for the use or distribution of information by BuyBoard members or any other party. D. Consent to Release Proposal Tabulation Notwithstanding anything in this Confidential/Proprietary Information form to the contrary, by submitting a Proposal, Vendor consents and agrees that, upon Contract award, the Cooperative may publicly release, including posting on the public BuyBoard website, a copy of the proposal tabulation and award information for the Contract including Vendor name; proposed catalog/pricelist name(s); proposed percentage discount(s), hourly labor rate(s), or other specified pricing; and Vendor award or non -award information. Initia 20 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 P.O. Box 400, Austin, Texas 78767 800.695.2919 - blds[a�buyboard.com - buyboard.com EDGAR VENDOR CERTIFICATION (2 CFR Part 200 and Appendix II) When a Cooperative member seeks to procure goods and services using funds under a federal grant or contract, specific federal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 CFR 200 (sometimes referred to as the "Uniform Guidance" or new "EDGAR"). All Vendors submitting a Proposal must complete this EDGAR Certification Form regarding Vendor's willingness and ability to comply with certain requirements which may be applicable to specific Cooperative member purchases using federal grant funds. Completed forms will be made available to Cooperative members for their use while considering their purchasing options when using federal grant funds. Cooperative members may also require Vendors to enter into ancillary agreements, in addition to the terms and conditions of the BuyBoard contract, to address the member's specific contractual needs, including contract requirements for a procurement using federal grants or contracts. For each of the items below, Vendor should certify Vendor's agreement and ability to comply, where applicable, by having Vendor's authorized representative check the applicable boxes, initial each page, and sign the Compliance Forms Signature Page. If you fail to complete any item in this form, the Cooperative will consider and may list the Vendor's response on the BuyBoard as "NO," the Vendor is unable or unwilling to comply. A "NO" response to any of the items may, if applicable, impact the ability of a Cooperative member to purchase from the Vendor using federal funds. 1. Vendor Violation or Breach of Contract Terms: Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 USC 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions, including Section E.18, Remedies for Default and Termination of Contract. Any Contract award will be subject to such BuyBoard General Terms and Conditions, as well as any additional terms and conditions in any Purchase Order or Cooperative member ancillary contract agreed upon by Vendor and the Cooperative member which must be consistent with and protect the Cooperative member at least to the same extent as the BuyBoard Terms and Conditions. The remedies under the Contract are in addition to any other remedies that may be available under law or in equity. By submitting a Proposal, you agree to these Vendor violation and breach of contract terms. I YES, I agree. ❑ NO, I do not agree. 2. Termination for Cause or Convenience: For any Cooperative member purchase or contract in excess of $10,000 made using federal funds, you agree that the following term and condition shall apply: The Cooperative member may terminate or cancel any Purchase Order under this Contract at any time, with or without cause, by providing seven (7) business days advance written notice to the Vendor. If this Agreement is terminated in accordance with this Paragraph, the Cooperative member shall only be required to pay Vendor for goods or services delivered to the Cooperative member prior to the termination and not otherwise returned in accordance with Vendor's return policy. If the Cooperative member has paid Vendor for goods or services not yet provided as of the date of termination, Vendor shall immediately refund such payment(s). If an alternate provision for termination of a Cooperative member purchase for cause and convenience, including the manner by which it will be effected and the basis for settlement, is included in the Cooperative member's Purchase Order or ancillary agreement agreed to by the Vendor, the Cooperative member's provision shall control. YES, I agree. ❑ NO, I do not agree. Initia 21 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 P.O. Box 400, Austin, Texas 78767 800.695.2919 - blds[a�buyboard.com - buyboard.com 3. Equal Employment Opportunity: Except as otherwise provided under 41 CFR Part 60, all Cooperative member purchases or contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR Part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause provided under 41 CFR 60-1.4(b) is hereby incorporated by reference. Vendor agrees that such provision applies to any Cooperative member purchase or contract that meets the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 and Vendor agrees that it shall comply with such provision. I YES, I agree. ❑ NO, I do not agree. 4. Davis -Bacon Act: When required by Federal program legislation, Vendor agrees that, for all Cooperative member prime construction contracts/purchases in excess of $2,000, Vendor shall comply with the Davis -Bacon Act (40 USC 3141-3144, and 3146- 3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, Vendor is required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determinate made by the Secretary of Labor. In addition, Vendor shall pay wages not less than once a week. Current prevailing wage determinations issued by the Department of Labor are available at www.sam.gov. Vendor agrees that, for any purchase to which this requirement applies, the award of the purchase to the Vendor is conditioned upon Vendor's acceptance of the wage determination. Vendor further agrees that it shall also comply with the Copeland "Anti -Kickback" Act (40 USC 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. C YES, I agree. ❑ NO, I do not agree. 5. Contract Work Hours and Safety Standards Act: Where applicable, for all Cooperative member contracts or purchases in excess of $100,000 that involve the employment of mechanics or laborers, Vendor agrees to comply with 40 USC 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 USC 3702 of the Act, Vendor is required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 USC 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. I YES, I agree. ❑ NO, I do not agree. Initial 22 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 P.O. Box 400, Austin, Texas 78767 800.695.2919 - blds[a�buyboard.com - buyboard.com 6. Right to Inventions Made Under a Contract or Agreement: If the Cooperative member's Federal award meets the definition of "funding agreement" under 37 CFR 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance or experimental, developmental, or research work under that"funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Vendor agrees to comply with the above requirements when applicable. I YES, I agree. El NO, I do not agree. 7. Clean Air Act and Federal Water Pollution Control Act: Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act (33 USC 1251-1387), as amended — Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 USC 7401- 7671q.) and the Federal Water Pollution Control Act, as amended (33 USC 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). When required, Vendor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act and the Federal Water Pollution Control Act. I YES, I agree. El NO, I do not agree. 8. Debarment and Suspension: Debarment and Suspension (Executive Orders 12549 and 12689) — A contract award (see 2 CFR 180.220) must not be made to parties listed on the government -wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 (3 CFR Part 1989 Comp. p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that Vendor is not currently listed on the government -wide exclusions in SAM, is not debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from Vendor if Vendor is later listed on the government -wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. I YES, I agree. El NO, I do not agree. 9. Byrd Anti -Lobbying Amendment: Byrd Anti -Lobbying Amendment (31 USC 1352) - Vendors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 USC 1352. Each tier must also disclose any lobbying with non - Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. As applicable, Vendor agrees to file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31 USC 1352). I YES, I agree. ❑ NO, I do not agree. Initia 23 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 P.O. Box 400, Austin, Texas 78767 800.695.2919 - blds[a�buyboard.com - buyboard.com 10. Procurement of Recovered Materials: For Cooperative member purchases utilizing Federal funds, Vendor agrees to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act where applicable and provide such information and certifications as a Cooperative member may require to confirm estimates and otherwise comply. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery, and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. I YES, I agree. ❑ NO, I do not agree. 11. Domestic Preferences for Procurements: Where appropriate and consistent with law, 2 CFR §200.322 contains certain considerations for domestic preferences for procurements which may be applicable to Cooperative members using federal funds. When required by a Cooperative member, Vendor agrees to provide such information or certification as may reasonably be requested by the Cooperative member regarding Vendor's products, including whether goods, products, or materials are produced in the United States. I YES, I agree. El NO, I do not agree. 12. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment 2 CFR §200.216 prohibits expending federal loan or grant funds to procure or obtain covered telecommunications equipment or services. To the extent applicable and when required by a Cooperative member, Vendor agrees to provide such information or certification as may reasonably be requested by the Cooperative member to confirm whether any telecommunications equipment or services provided by Vendor is covered telecommunications equipment or services under 2 CFR §200.216. C YES, I agree. El NO, I do not agree. 13. General Compliance and Cooperation with Cooperative Members: In addition to the foregoing specific requirements, Vendor agrees, in accepting any Purchase Order from a Cooperative member, it shall make a good faith effort to work with Cooperative members to provide such information and to satisfy such requirements as may apply to a particular Cooperative member purchase or purchases including, but not limited to, applicable recordkeeping and record retention requirements. I YES, I agree. El NO, I do not agree. Initial < 24 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 P.O. Box 400, Austin, Texas 78767 800.695.2919 - blds[a�buyboard.com - buyboard.com COMPLIANCE FORMS SIGNATURE PAGE By initialing pages and by signature below, I certify that I have reviewed the following forms; that the information provided therein is true, complete, and accurate; and that I am authorized by my company to make all certifications, consents, acknowledgements, and agreements contained herein: ■ Proposal Acknowledgements ■ Felony Conviction Disclosure ■ Debarment Certification ■ Resident/Nonresident Certification ■ Vendor Employment Certification ■ No Boycott Verification ■ No Excluded Nation or Foreign Terrorist Organization Certification ■ Historically Underutilized Business Certification ■ Construction -Related Goods and Services Affirmation ■ Acknowledgement of BuyBoard Technical Requirements ■ Deviation and Compliance ■ Vendor Consent for Name Brand Use ■ Confidential/Proprietary Information ■ EDGAR Vendor Certification GULF HIGHWAY EQUIPMENT, LLC Company Name Signatu of Authorized Company Official JAMES REESE - DIRECTOR OF SALES Printed Name and Title 01/22/2026 Date 25 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 P.O. Box 400, Austin, Texas 78767 800.695.2919 - blds[a�buyboard.com - buyboard.com PROPOSAL FORMS PART 2: VENDOR INFORMATION FORMS INSTRUCTIONS: Proposer must completely and accurately provide all information requested in the following Vendor Information Forms or your Proposal may be rejected as non -responsive: ■ Vendor Business Name ■ Vendor Contact Information ■ Federal and State/Purchasing Cooperative Experience ■ Governmental References ■ Company Profile ■ Texas Regional Service Designation • State Service Designation • National Purchasing Cooperative Vendor Award Agreement (Vendors serving outside Texas only) • Local/Authorized Seller Listings • Manufacturer Dealer Designation • Proposal Invitation Questionnaire To the extent any information requested is not applicable to your company, you must so indicate on the form. VENDOR BUSINESS NAME By submitting a Proposal, Vendor is seeking to enter into a legal contract with the Cooperative. As such, Vendor must be an individual or legal business entity capable of entering into a binding contract. Name of Proposing Company: GULF HIGHWAY EQUIPMENT, LLC (List the legal name of the company seeking to contract with the Cooperative. Do NOT list an assumed name, dba, aka, etc. here. Such information may be provided below. If you are submitting a joint proposal with another entity to provide the same proposed goods or services, each submitting entity should complete a separate vendor information form. Separately operating legal business entities, even if affiliated entities, which propose to provide goods or services separately must submit their own Proposals.) Please check (V) one of the following: Type of Business: El Individual/Sole Proprietor El Corporation C Limited Liability Company El Partnership El Other (Specify: ) State of Incorporation (if applicable): TEXAS Federal Employer Identification Number: 46-4938294 (Vendor must include a completed IRS W-9 form with their Proposal) Name by which Vendor, if awarded, wishes to be identified on the BuyBoard: (Note: If different than the Name of Proposing Company listed above, only valid trade names (dba, aka, etc.) of the Proposing Company may be used and a copy of your Assumed Name Certificate(s), if applicable, must be attached.) GULF HIGHWAY EQUIPMENT, LLC 26 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 a % Form W-9 Request for Taxpayer (Rev. October 2018) Identification Number and Certification Department of the Treasury Internal Revenue Service ► Go to www.irs v/FormW9 for instructions and the latest information. I Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. Gulf Highway Equinment. LLC 2 Business name/disregarded entity name, if different from above 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes. ❑ Individual/sole proprietor or ❑ C Corporation ❑ S Corporation ❑ Partnership ❑ Trust/estate single -member LLC ❑� Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ► S Note: Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check LLC if the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner. rn 5 Address (number, street, and apt. or suite no.) See instructions. a 7204 Bums St 6 City, state, and ZIP code Richlgnd Hills, TX 76118 7 List account number(s) here (optional) Give Form to the requester. Do not send to the IRS. 4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3): Exempt payee code (if any) ` Exemption from FATCA reporting code (if any) - - (Applies to accounts meinrafned outside the U.S.) Requester's name and address (optional) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later. Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter. Social security number TE or Ti 4 16 1 - 14 19 13 18 12 19 14 Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out Rem 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later. "1.111 I Signature of Here U.S. person ► General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid) Date ► .p/3 (z._____ • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later. Cat. No. 10231X Form W-9 (Rev. 10-2018) P.O. Box 400, Austin, Texas 78767 800.695.2919 - bids(g buyboard.com - buyboard.com VENDOR CONTACT INFORMATION Vendor shall provide the requested Vendor Contact Information in the electronic proposal submission system including contract, purchase order, RFQ, and invoice contacts (or, if submitting a hard copy Proposal, timely request and complete the Vendor Contact Information form in accordance with the Instructions to Proposers). FEDERAL AND STATE/PURCHASING COOPERATIVE EXPERIENCE The Cooperative strives to provide Cooperative members with the best services and products at the best prices available from Vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions. Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or market price during the previous 12 -month period or the last fiscal year: $197,035.15 . (The period of the 12 -month period is 01/2025 /01/2026 ). In the event that a dollar value is not an appropriate measure of the sales, provide and describe your own measure of the sales of the item(s). By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the Cooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items under equivalent circumstances. Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or in the past has served, as an awarded vendor. Rows should be added to accommodate as many purchasing cooperatives as required. 1. Federal General Services Administration N 2. T -PASS (State of Texas) N 3. OMNIA Partners N 4. Sourcewell (NJPA) N 5. E&I Cooperative N 6. Houston -Galveston Area Council (HGAC) N 7. Choice Partners N 8. The Interlocal Purchasing System (TIPS) N 9. Other NO MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS. CURRENT BUYBOARD VENDORS If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation, indicate the discount for your current BuyBoard contract and the proposed discount in this Proposal. Explain any difference between your current and proposed discounts. Current Discount (%): 5% Snow&lce/9% Highwe Proposed Discount (%): SAME Explanation: Snow plow, salt spreader & equipment is 5% - Highway Safety & Traffic Control equipment 27 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 P.O. Box 400, Austin, Texas 78767 800.695.2919 - blds[a�buyboard.com - buyboard.com GOVERNMENTAL REFERENCES For your Proposal to be considered, you must supply a minimum of five (5) individual governmental entity references. The Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information requested below, including the existing pricing/discounts you offer each customer. The Cooperative may determine whether pricing/discounts are fair and reasonable by comparing pricing/discounts stated in your Proposal with the pricing/discounts you offer other governmental customers. Attach additional pages if necessary. Quantity/ Entity Name Contact Phone# Email Address Discount Volume 1 City of Pflugerville Glen Smith. 512-569-7887. gsmith@pflugervillefire.org 9%. $ 2 City of South Adams. Miles Miller. 720-573-9797 mmiller@sacfd.org. 9%. $185000 3 Cedar Hill FD. Rodney Smith. 214-709-3818. rodney.smith@cedarhilltx.com. 9% $192000 City of Temple. Mitch Randles. 254-298-5682. mrandles@templetx.gov. 9%. $165000 City of Garland. Carl Coan. 972-781-7103. ccoan@garlandtx.gov. 9%. $173000 Do you ever modify your written policies or standard governmental sales practices as identified in the above chart to give better discounts (lower pricing) than indicated? YES ❑ NO ❑■ If YES, please explain: COMPANY PROFILE Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard website. If your company is awarded a Contract under this Proposal Invitation, please provide a brief company description that you would like to have included with your company profile on the BuyBoard website. Submit your company profile in a separate file, in Word format, with your Proposal. (Note: Vendor is solely responsible for any content provided for inclusion on the BuyBoard website. The Cooperative reserves the right to exclude or remove any content in its sole discretion, with or without prior notice, including but not limited to any content deemed by the Cooperative to be inappropriate, irrelevant to the Contract, inaccurate, or misleading.) 28 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 Founded in 2014, Travis McCain set out to provide construction companies & government agencies with top -of -the -line Truck Mounted Attenuators and equipment. Over the years, we have not only partnered with the leading manufacturers to provide premier products in highway safety equipment, but are also trailblazing new applications of existing and new technologies. Gulf Highway Equipment is proud to be paving the way for a new class of highway blockers in the first responder segment. Our first -of -its -kind Fire Apparatus Blocker TMA's are designed to keep our first responders safe while out on the highway serving your community. Y P.O. Fox 400, Austin, Texas 78767 000.695.2919 - blds@buyboard.com • buyboard.com 7. This Agreement shall be governed and construed in accordance with the laws of the State of Texas and venue for any dispute shall lie in the federal district court of Travis County, Texas. 8. Vendor acknowledges and agrees that the award of a Piggy -Back Award is within the sole discretion of National Cooperative, and that this Agreement does not take effect unless and until National Cooperative awards Vendor a Piggy -Back Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy -Back Award as provided for herein. WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this Agreement. GULF HIGHWAY EQUIPMENT, LLC Name of Vendor Signa e of Authorized Company Official 01/22/2026 803-26 Proposal Invitation Number JAMES REESE Printed Name of Authorized Company Official Date 32 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 sca Box and Austiro, Texas 78767 800.695.2919 - h3dsrahuyhoard_cornz - huyhoard.corn LOCATION/AUTHORIZED SELLER LISTINGS If you have more than one location/authorized seller that will service a Contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer Designated Dealer form. N/A • •. • 33 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 Y P.O. Fox 400, Austin, Texas 78767 000.695.2919 - blds@buyboard.com • buyboard.com PROPOSAL INVITATION QUESTIONNAIRE The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and financial resources to provide the goods and perform the services ("Work") under the BuyBoard contract contemplated by this Proposal Invitation ("Contract"). Proposers must fully answer each question, numbering your responses to correspond to the questions/numbers below. Proposers must complete below or attach your responses to this questionnaire and submit in one document with your Proposal. You must submit the questionnaire and responses with your Proposal or the Proposal will not be considered. 1. List the number of years Proposer has been in business and former business names (if applicable). Note whether your company is currently for sale or involved in any transaction that would significantly alter its business or result in acquisition by another entity. 12 YEARS IN OPERATION 2. Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this Contract. State the number and summarize the experience of company personnel who may be utilized for the Work, including those who will be available to Cooperative members for assistance with project development, technical issues, and product selection for Work associated with this Contract. GHE has over 50 employees with more than 10 years of experience in highway safety products and truck equipment upfitting 3. Marketing Strategy: For your Proposal to be considered, you must submit the Marketing Strategy you will use if the Cooperative accepts all or part of your Proposal. (Example: Explain how your company will initially inform Cooperative members of your BuyBoard Contract, and how you will continue to support the BuyBoard for the duration of the Contract term.) Attach additional pages if necessary. We use constant contact, social media, trade shows and face-to-face meetings with all customers and send periodic reminders to goverment agencies regarding our BuyBoard contract # and products offered through it. We will continue to do the same 35 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 Y P.O. Fox 400, Austin, Texas 78767 800.695.2979 - blds@buyboard.com • buyboard.com 4. Describe Proposer's financial capability to perform the Contract. State or describe the firm's financial strength and rating, bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm's past or present owners, principal shareholders or stockholders, or officers, have been a debtor party to a bankruptcy, receivership, or insolvency proceeding in the last 7 years, and identify any such debtor party by name and relationship to or position with your firm. We are a debt free, multimillion dollar company with owners being part of any sort of bankruptcy, rec 5. Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing agreement? If so, provide detailed information on the nature of such items and prospects for resolution. NO 6. List all contracts, if any, in the last 10 years on which Proposer has defaulted, failed to complete or deliver the work, or that have been terminated for any reason. For each such contract, provide the project name, scope, value and date and the name of the procuring entity. Fully explain the circumstances of the default, failure to complete or deliver the work, or termination. NONE 7. List all litigation or other legal proceedings (including arbitration proceedings), if any, in the last 10 years brought against your firm, or any of the firm's past or present owners, principal shareholders or stockholders, officers, agents or employees, that relate to or arise from a contract similar to this Contract or the Work contemplated under this Contract. Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed), nature of the claim, and resolution or current status. NONE 36 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 P.O. Box 4100, Austin, Texas 78767 800.695.2919 - bidsrabuyhoard_com - huyhoard.com REQUIRED FORMS CHECKLIST (Please check (1/) the following) i Reviewed/Completed: Proposer's Acceptance and Agreement PROPOSAL FORMS PART 1: COMPLIANCE FORMS Reviewed/Completed: Proposal Acknowledgements Reviewed/Completed: Felony Conviction Disclosure Reviewed/Completed: Resident/Nonresident Certification Reviewed/Completed: Debarment Certification Reviewed/Completed: Vendor Employment Certification Reviewed/Completed: No Boycott Verification Reviewed/Completed: No Excluded Nation or Foreign Terrorist Organization Certification Reviewed/Completed: Historically Underutilized Business Certification Reviewed/Completed: Acknowledgement of BuyBoard Technical Requirements Reviewed/Completed: Construction -Related Goods and Services Affirmation Reviewed/Completed: Deviation and Compliance Reviewed/Completed: Vendor Consent for Name Brand Use Reviewed/Completed: Confidential/Proprietary Information Reviewed/Completed: EDGAR Vendor Certification Reviewed/Completed: Compliance Forms Signature Page PROPOSAL FORMS PART 2: VENDOR INFORMATION FORMS Reviewed/Completed: Vendor Business Name Reviewed/Completed: Vendor Contact Information (complete in electronic proposal submission system) Reviewed/Completed: Federal and State/Purchasing Cooperative Experience Reviewed/Completed: Governmental References Reviewed/Completed: Company Profile Reviewed/Completed: Texas Regional Service Designation (complete in electronic proposal submission system) Reviewed/Completed: State Service Designation (complete in electronic proposal submission system) Reviewed/Completed: National Purchasing Cooperative Vendor Award Agreement (Vendors serving outside Texas only) Reviewed/Completed: Local/Authorized Seller Listings Reviewed/Completed: Manufacturer Dealer Designation Reviewed/Completed: Proposal Invitation Questionnaire Reviewed/Completed: Proposal Specifications Discount (%) off Cata/og/Price/ist and/or other required pricing information including Catalogs/Pricelists (or no bid response) must be submitted with the Proposal or the Proposal will not be considered. 38 of 67 PROPOSAL FORMS COMM/SVCS v.10.04.2024 Gulf Highway Equipment LLC Information Contact: Travis McCain Address: 6000 Garden Street Haltom City, TX 76117 Phone: (682) 708-8721 Email: Travis@gulfhighwayequipment.com By submitting your response, you certify that you are authorized to represent and bind your company. James Reese Signature Submitted at 1/22/2026 03:11:17 PM (CT) Requested Attachments JamesR@ghetx.com Email BuyBoard Proposal Invitation No. 803-26, Highway Safety and Traffic Proposal No. 803-26.pdf Control Products REQUIRED -In PDF format, upload all COMPLETED and FILLED in proposal invitation documents available for download at wvwv.buyboard.com.vendor. Click on the "Current and Upcoming Proposal Invitations" button to view and download the forms for this proposal including any additional pages, as necessary. NOTICE: DO NOT complete proposal forms in internet browser. No data will be stored. Download file to computer and complete proposal forms prior to submitting. (DO NOT password protect uploaded files.) Manufacturer Catalog(s) and/or Product Price list(s) Buyboard - 703-23 - Gulf price file (1-22-26).pdf REQUIRED -In PDF format ONLY, upload manufacturer catalog(s) and/or product price list(s) in accordance with proposal invitation instructions. Vendors shall submit catalog(s)/price list(s) with their Proposal response or Proposal will not be considered. No paper catalogs or manufacturer/vendor websites will be accepted. File size must not exceed 250MB. (DO NOT password protect uploaded files.) Exceptions and/or Detailed Information Related to Discount % and/or No response Hourly Labor Rate Proposed In PDF format and if necessary, vendor shall attach detailed information regarding exceptions to pricing and/or discount percentage and define the services that are proposed to be provided. NOTE: IF DETAILED INFORMATION IS NOT SUBMITTED, PROPOSAL MAY NOT BE CONSIDERED. (DO NOT password protect uploaded files.) Company Profile GHE Company Profile.pdf REQUIRED -Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard website. If your company is awarded a Contract under this Proposal Invitation, please provide a brief company description that you would like to have included with your company profile on the BuyBoard website. Submit your company profile in a separate file, in Word format, with your Proposal. (Note: Vendor is solely responsible for any content provided for inclusion on the BuyBoard website. The Cooperative reserves the right to exclude or remove any content in its sole discretion, with or without prior notice, including but not limited to any content deemed by the Cooperative to be inappropriate, irrelevant to the Contract, inaccurate, or misleading.) (DO NOT password protect uploaded files.) IRS Form W-9 Request for Taxpayer Identification Number and Gulf Highway W9 2025- 7204 Certification burns.pdf REQUIRED -In PDF format, upload W-9 form. (DO NOT password protect uploaded files.) Page 3 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 Bid Attributes 1 Name of Proposing Company (Legal Name) By submitting a Proposal, Vendor is seeking to enter into a legal contract with the Cooperative. As such, Vendor must be an individual or legal business entity capable of entering into a binding contract. List the LEGAL NAME of the company seeking to contract with the Cooperative. Do NOT list an assumed name, dba, aka, etc. here. Such information may be provided below. GULF HIGHWAY EQUIPMENT, LLC 2 Vendor Business Name Name by which Vendor, if awarded, wishes to be identified on the BuyBoard. If different than the Name of Proposing Company listed above, only valid trade names (dba, aka, etc.) of the Proposing Company may be used. GULF HIGHWAY EQUIPMENT, LLC 3 Vendor Mailing/Street Address Vendor Mailing/Street Address 7204 BURNS ST 4 Vendor Mailing/Street Address - City Vendor Mailing/Street Address - City RICHLAND HILLS 5 Vendor Mailing/Street Address - State Vendor Mailing/Street Address - State (Abbreviate State Name) TX 6 Vendor Mailing/Street Address - Zip Code Vendor Mailing/Street Address - Zip Code 76118 7 Federal Identification Number Federal Identification Number 46-4938294 8 No Boycott Verification/No Excluded Nation or Foreign Terrorist Organization Certification/Historically Underutilized Business Certification No Boycott Verification/No Excluded Nation or Foreign Terrorist Organization Certification/Historically Underutilized Business Certification Page 4 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 9 1 No Boycott Certification A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employees for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel and will not boycott Israel during the term of the contract (TEX. GOV'T CODE Ch. 2271), (2) does not boycott energy companies and will not boycott energy companies during the term of the contract (TEX. GOV'T CODE Ch. 2276), and (3) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of the contract against a firearm entity or firearm trade association (TEX. GOV'T CODE Ch. 2274). Accordingly, this certification form is included to the extent required by law. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made for ordinary business purposes. TEX. GOV'T CODE §808.001(1). "Boycott energy company" means, without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company: (A) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel -based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law; or (B) does business with a company described by Paragraph (A). TEX. GOV'T CODE §809.001(1). "Discriminate against a firearm entity or firearm trade association" means, (A) with respect to the entity or association, to: (i) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (ii) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (iii) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; and (B) does not include: (i) the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and (ii) a company's refusal to engage in the trade of any goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship: (aa) to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency; or (bb) for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity's or association's status as a firearm entity or firearm trade association. TEX. GOV'T CODE §2274.001(3). By signature on the Compliance Forms Signature Page, to the extent applicable, I certify and verify that Vendor does not boycott Israel, boycott energy companies, or discriminate against a firearm entity or firearm trade association and will not do so during the term of any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am authorized by my company to make this certification. Yes 1 No Excluded Nation or Foreign Terrorist Organization Certification 0 Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization — specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature on the Compliance Forms Signature Page, I certify and verify that Vendor is not on the Texas Comptroller's list identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make this certification. Yes Page 5 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 Historically Underutilized Business Certification A Proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business Enterprise or "MWBE" and all referred to in this form as a "HUB") is encouraged to indicate its HUB certification status when responding to this Proposal Invitation. The BuyBoard website will indicate HUB certifications for awarded Vendors that properly indicate and document their HUB certification on this form. I certify that my company has been certified as a MWBE/HUB in the following categories: (Please check all that apply) 1 Minority Owned Business 2 Minority Owned Business ❑ Minority Owned Business 1 Women Owned Business 3 Women Owned Business ❑ Women Owned Business 1 Service -Disabled Veteran Owned Business 4 Service -Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a service -connected disability as defined by 38 U.S.C. § 101(16), and who has a disability rating of 20% or more as determined by the U. S. Department of Veterans Affairs or Department of Defense) ❑ Service -Disabled Veteran Owned Business 1 5 Certification Number Certification Number No response 1 6 Name of Certifying Agency Certifying Agency No response 1 Non-MWBE/HUB 7 My company has NOT been certified as a MWBE/HUB ❑ Non -HUB 1 Vendor General Contact Information 8 Proposal/Contract General Contact Information 1 9 Vendor Proposal/Contract Contact - First Name Vendor Proposal/Contract Contact - First Name JAMES 2 0 Vendor Proposal/Contract Contact - Last Name Vendor Proposal/Contract Contact - Last Name REESE 2 Vendor Proposal/Contract Contact E-mail Address Vendor Proposal/Contract Contact E-mail Address JAMESR@GHETX.COM Page 6 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 2 2 Vendor Proposal/Contract Mailing Address Vendor Proposal/Contract Mailing Address 7204 BURNS ST 2 3 Vendor Proposal/Contact Mailing Address - City Vendor Proposal/Contact Mailing Address - City RICHLAND HILLS 2 4 Vendor Proposal/Contact Mailing Address - State Vendor Proposal/Contact Mailing Address - State (Abbreviate State Name) TX 2 5 Vendor Proposal/Contact Mailing Address - Zip Code Vendor Proposal/Contact Mailing Address - Zip Code 76118 2 6 Vendor Proposal/Contact Phone Number Vendor Proposal/Contact Phone Number (xxx-xxx-xxxx) 512-998-5529 2 7 Vendor Proposal/Contact Extension Number Vendor Proposal/Contact Extension Number No response 2 8 Company Website Company Website (www.XXXXX.com) WWWGHETX.COM 2 Purchase Orders Contact Information 9 All Purchase Orders from Cooperative members will be available through the Internet. Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to Vendors to assist them with retrieving their orders. Please select options below for receipt of Purchase Orders and provide the requested information: • I will use the internet to receive Purchase Orders at the following address Yes 3 0 Purchase Order E-mail Address Purchase Order E-mail Address JAMESR@GHETX.COM 3 Purchase Order Contact - First Name Purchase Order Contact - First Name JAMES Page 7 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 3 2 Purchase Order Contact - Last Name Purchase Order Contact - Last Name REESE 3 3 Purchase Order Contact Phone Number Purchase Order Contact Phone Number (xxx-xxx->ooa) 512-998-5529 3 4 Purchase Order Contact Extension Number Purchase Order Contact Extension Number No response 3 5 Alternate Purchase Order E-mail Address Alternate Purchase Order E-mail Address JAMESR@GHETX.COM 3 6 Alternate Purchase Order Contact - First Name Alternate Purchase Order Contact - First Name No response 3 7 Alternate Purchase Order Contact - Last Name Alternate Purchase Order Contact - Last Name No response 3 8 Alternate Purchase Order Contact Phone Number Alternate Purchase Order Contact Phone Number (xxx-xxx-xxxx) No response 3 9 Alternate Purchase Order Contact Extension Number Alternate Purchase Order Contact Extension Number No response 4 Purchase Orders Contact Information 0 All Purchase Orders from Cooperative members will be available through the Internet. Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to Vendors to assist them with retrieving their orders. Please select options below for receipt of Purchase Orders and provide the requested information: • Purchase Orders may be received by the Designated Dealer(s) identified on my company's Dealer Designation form as provided to the Cooperative administrator. I understand that my company shall remain responsible for the Contract and the performance of all Designated Dealers under and in accordance with the Contract. Yes 4 Request for Quotes (RFQ) 1 Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses for the receipt of RFQs: Page 8 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 4 2 Request for Quote (RFQ) E-mail Address Request for Quote (RFQ) E-mail Address JAMESR@GHETX.COM 4 3 Request for Quote (RFQ) Contact - First Name Request for Quote (RFQ) Contact - First Name JAMES 4 4 Request for Quote (RFQ) Contact - Last Name Request for Quote (RFQ) Contact - Last Name REESE 4 5 Request for Quote (RFQ) Contact Phone Number Request for Quote (RFQ) Contact Phone Number (xxx-xxx-moot) 512-998-5529 4 6 Request for Quote (RFQ) Contact Extension Number Request for Quote (RFQ) Contact Extension Number No response Alternate Request for Quote (RFQ) E-mail Address Alternate Request for Quote (RFQ) E-mail Address No response 4 8 Alternate Request for Quote (RFQ) Contact - First Name Alternate Request for Quote (RFQ) Contact - First Name No response 4 9 Alternate Request for Quote (RFQ) Contact - Last Name Alternate Request for Quote (RFQ) Contact - Last Name No response 5 0 Alternate Request for Quote (RFQ) Contact Phone Number Alternate Request for Quote (RFQ) Contact Phone Number (xxx-xxx-xxxx) No response 5 Alternate Request for Quote (RFQ) Contact Extension Number Alternate Request for Quote (RFQ) Contact Extension Number No response 5 Invoices 2 Your company will be billed monthly for the service fee due under a Contract awarded under this Proposal Invitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent when they are ready to be retrieved. Page 9 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 5 Invoices 3 Please choose only one (1) of the following options for receipt of invoices and provide the requested information: (a) Service fee invoices and related communications should be provided directly to my company at: or (b) In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following billing agent: If Vendor authorizes a billing agent to receive and process service fee invoices, in accordance with the General Terms and Conditions of the Contract, Vendor specifically acknowledges and agrees that nothing in that designation shall relieve Vendor of its responsibilities and obligations under the Contract including, but not limited to, payment of all service fees under any Contract awarded Vendor. Service fee invoices and notices direct to company 5 4 Invoice Company Name Invoice Company Name GULF HIGHWAY EQUIPMENT, LLC 5 5 Invoice Company Department Name Invoice Company Department Name ACCOUNTING 5 6 Invoice Contact - First Name Invoice Contact - First Name EMILY 5 Invoice Contact - Last Name 7 Invoice Contact - Last Name RODENBERG 5 8 Invoice Mailing Address Invoice Mailing Address (P.O. Box or Street Address) 2411 MINNIS DR 5 9 Invoice Mailing Address - City Invoice Mailing Address - City HALTOM CITY 6 0 Invoice Mailing Address - State Invoice Mailing Address - State (Abbreviate State Name) TX 6 Invoice Mailing Address - Zip Code Invoice Mailing Address (Zip Code) 76117 Page 10 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 6 2 Invoice Contact Phone Number Invoice Contact Phone Number (xxx-xxx-xxxx) 940-395-7257 6 3 Invoice Contact Extension Number Invoice Contact Extension Number No response 6 4 Invoice Contact Fax Number Invoice Contact Fax Number (xxx-xxx-xxxx) No response 6 5 Invoice Contact E-mail Address Invoice Contact E-mail EMILY@GHETX.COM 6 6 Invoice Contact Alternate E-mail Address Invoice Contact Alternate E-mail Address No response 6 7 Billing Agent Company Name Billing Agent Company Name No response 6 8 Billing Agent Department Name Billing Agent Department Name No response 6 9 Billing Agent Contact - First Name Billing Agent Contact - First Name No response 7 0 Billing Agent Contact - Last Name Billing Agent Contact - Last Name No response 7 Billing Agent Mailing Address Billing Agent Mailing Address (P.O. Box or Street Address) No response 7 2 Billing Agent Mailing Address - City Billing Agent Mailing Address - City No response 7 3 Billing Agent Mailing Address - State Billing Agent Mailing Address - State (Abbreviate State Name) No response Page 11 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 7 4 Billing Agent Mailing Address - Zip Code Billing Agent Mailing Address - Zip Code No response 7 5 Billing Agent Contact Phone Number Billing Agent Contact Phone Number (xxx-xxx-xxxx) No response 7 6 Billing Agent Contact Extension Number Billing Agent Contact Extension Number No response 7 7 Billing Agent Fax Number Billing Agent Fax Number No response 7 8 Billing Agent Contact E-mail Address Billing Agent Contact E-mail Address No response 7 9 Billing Agent Alternative E-mail Address Billing Agent Alternative E-mail Address No response 8 Shipping Via 0 Common Carrier, Company Truck, Prepaid and Add to Invoice, or Other Common Carrier 8 Payment Terms Note: Vendor payment terms must comply with the BuyBoard General Terms and Conditions and the Texas Prompt Payment Act (Texas Government Code Ch. 2251). NET 30 8 2 Vendor's Internal/Assigned Reference/Quote Number Vendor's Internal/Assigned Reference/Quote Number No response 8 State or Attach Return Policy 3 Note: Only return requirements and processes will be deemed part of Vendor's return policy. Any unrelated contract terms, terms of sale, or other information not specifically related to return requirements and processes included in Vendor's return policy shall not apply to any awarded Contract unless specifically included as a deviation in the Deviation and Compliance Form and accepted by the Cooperative. No response 8 Electronic Payments 4 Are electronic payments acceptable to your company? Yes Page 12 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 8 Credit Card Payments 5 Are credit card payments acceptable to your company? Yes 8 Texas Regional Service Designation 6 Texas Regional Service Designation - Refer to Form in Proposal Invitation The Cooperative (referred to as "Texas Cooperative" in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all Texas Cooperative members statewide, you must indicate the specific regions you will service on this form. If you propose to serve different regions for different products or services included in your Proposal, you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. By designating a region or regions, you are certifying that you are authorized and willing to provide the proposed products and services in those regions. Designating regions in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your Proposal or, if awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must so indicate on this form. 8 7 Company Name Company Name GULF HIGHWAY EQUIPMENT, LLC 8 Texas Regional Service Designation 8 Select only one of the following options. If you select "I will NOT serve all Regions of Texas", you must then check the individual Regions you wish to serve. I will serve all Regions of Texas 8 Region 1 9 Region 1 - Edinburg ❑ Region 1 9 Region 2 0 Region 2 - Corpus Christi ❑ Region 2 9 Region 3 Region 3 - Victoria ❑ Region 3 9 Region 4 2 Region 4 - Houston ❑ Region 4 9 Region 5 3 Region 5 - Beaumont ❑ Region 5 9 Region 6 4 Region 6 - Huntsville ❑ Region 6 Page 13 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 9 Region 7 5 Region 7 - Kilgore ❑ Region 7 9 Region 8 6 Region 8 - Mount Pleasant ❑ Region 8 9 Region 9 7 Region 9 - Wichita Falls ❑ Region 9 9 Region 10 8 Region 10 - Richardson ❑ Region 10 9 Region 11 9 Region 11 - Fort Worth ❑ Region 11 1 Region 12 0 Region 12 -Waco 0 ❑ Region 12 1 Region 13 0 Region 13 - Austin ❑ Region 13 1 Region 14 0 Region 14 - Abilene 2 ❑ Region 14 1 Region 15 0 Region 15 - San Angelo 3 ❑ Region 15 1 Region 16 0 Region 16 - Amarillo 4 ❑ Region 16 1 Region 17 0 Region 17- Lubbock 5 ❑ Region 17 1 Region 18 0 Region 18 - Midland 6 ❑ Region 18 Page 14 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 1 Region 19 0 Region 19- El Paso 7 ❑ Region 19 1 Region 20 0 Region 20 - San Antonio 8 ❑ Region 20 1 State Service Designation 0 State Service Designation - Refer to Form in Proposal Invitation. 9 As set forth in the Proposal Invitation, it is the Cooperative's intent that other governmental entities in the United States have the opportunity to purchase goods or services awarded under the Contract, subject to applicable state law, through a piggy -back award or similar agreement through the National Purchasing Cooperative BuyBoard. If you plan to service the entire United States or only specific states, you must complete this form accordingly. (Note: If you plan to service Texas Cooperative members, be sure that you complete the Texas Regional Service Designation form.) In addition to this form, to be considered for a piggy -back award by the National Purchasing Cooperative, you must have an authorized representative sign the National Purchasing Cooperative Vendor Award Agreement that follows this form. If you serve different states for different products or services included in your Proposal, you must complete and submit a separate State Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. By designating a state or states, you are certifying that you are authorized and willing to provide the proposed products and services in those states. Designating states in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your Proposal or, if awarded, termination of your Contract. 1 1 0 Company Name Company Name GULF HIGHWAY EQUIPMENT, LLC State Service Designation Select only one of the following options. If you select "I will NOT serve all States", you must then check the individual States you wish to serve. I will serve all states in the United States 1 Alabama 1 Alabama 2 ❑ ! Alabama 1 Alaska 1 Alaska 3 ® Alaska 1 Arizona 4 Arizona ® Arizona 1 Arkansas 1 Arkansas II Arkansas Page 15 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 1 California 1 California (Public Contract Code 20118 & 20652) 6 0 California 1 Colorado 1 Colorado 7 0 Colorado 1 Connecticut 8 Connecticut 0 Connecticut 1 Delaware 9 Delaware 0 Delaware 1 District of Columbia 2 District of Columbia 0 District of Columbia 1 Florida 2 Florida 0 Florida 1 Georgia 2 Georgia 0 Georgia 1 Hawaii 2 Hawaii 0 Hawaii 1 Idaho 42 Idaho ❑,! Idaho 1 Illinois 2 Illinois 5 0 Illinois 1 Indiana 6 Indiana 0 Indiana 1 Iowa 2 Iowa 0 Iowa Page 16 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 1 Kansas 2 Kansas 0 Kansas 1 Kentucky 2 Kentucky 9 0 Kentucky 1 Louisiana 3 Louisiana 0 Louisiana 1 Maine Maine 0 Maine 1 Maryland 3 Maryland 2 0 Maryland 1 Massachusetts 3 Massachusetts 0 Massachusetts 1 Michigan 3 Michigan 4 0 Michigan 1 Minnesota 333 Minnesota 0 Minnesota 1 Mississippi 3 Mississippi 6 0 Mississippi 1 Missouri 3 Missouri 0 Missouri 1 Montana 8 Montana 0 Montana 1 Nebraska 3 Nebraska 9 0 Nebraska Page 17 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 1 Nevada 4 Nevada ❑ Nevada 1 New Hampshire 4 New Hampshire ® New Hampshire 1 New Jersey 4 New Jersey 2 0 New Jersey 1 New Mexico 4 New Mexico ® New Mexico 1 New York 4 New York 4 ❑ New York 1 North Carolina 4 North Carolina 5 ❑,I North Carolina 1 North Dakota 4 North Dakota 6 ❑,I North Dakota 1 Ohio 4 Ohio 0 Ohio 1 Oklahoma 4 Oklahoma 0 Oklahoma 1 Oregon 9 Oregon 0 Oregon 1 Pennsylvania 5 Pennsylvania 0 ❑ Pennsylvania 1 Rhode Island 5 Rhode Island II Rhode Island Page 18 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 1 South Carolina 5 2 South Carolina 0 South Carolina 1 South Dakota 5 South Dakota 3 0 South Dakota 1 Tennessee 4 Tennessee 0 Tennessee 1 Texas 5 Texas 0 Texas 1 Utah 5 Utah 6 0 Utah 1 Vermont 5 Vermont 0 Vermont 1 Virginia 5 Virginia 0 Virginia 1 Washington 5 Washington 9 0 Washington 1 West Virginia 6 West Virginia 0 0 West Virginia 1 Wisconsin 6 Wisconsin 0 Wisconsin 1 Wyoming 6 Wyoming 2 0 Wyoming Bid Lines Page 19 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 1 Section I: Equipment, Products, and Supplies Discount (%) off catalog/price list for Highway Safety Products, Supplies, and Equipment. Catalog/Price list MUST be included or proposal will not be considered. Total: 5% Item Notes: PROPOSAL NOTE: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/ vendor websites will be accepted. Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price list listed Item Attributes 1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". Buyers, SaltDogg & SnowDogg 2 Section I: Equipment, Products, and Supplies Discount (%) off catalog/price list for Traffic Control Products, Supplies, and Equipment. Catalog/Price list MUST be included or proposal will not be considered. Total: 9% Item Notes: PROPOSAL NOTE: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/ vendor websites will be accepted. Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price list listed Item Attributes 1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". Traffix, Wanco, LiteSys Page 20 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 3 Section I: Equipment, Products, and Supplies Discount (%) off catalog/price list for Pavement Marking Supplies and Equipment. Catalog/Price list MUST be included or proposal will not be considered. No Bid Item Notes: PROPOSAL NOTE: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/ vendor websites will be accepted. Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price list listed Item Attributes 1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response 4 Section I: Equipment. Products, and Supplies Discount (%) off catalog/price list for Delineation Products and Object Markers. Catalog/Price list MUST be included or proposal will not be considered. Total: 5% Item Notes: PROPOSAL NOTE: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/ vendor websites will be accepted. Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price list listed Item Attributes 1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". Traffix Devices Page 21 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 5 Section I: Equipment, Products, and Supplies Discount (%) off catalog/price list for Road Signs, Posts, and Hardware. Catalog/Price list MUST be included or proposal will not be considered. No Bid Item Notes: PROPOSAL NOTE: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/ vendor websites will be accepted. Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price list listed Item Attributes 1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response 6 Section I: Equipment. Products, and Supplies Discount (%) off catalog/price list for Fire Hydrants and Accessories. Catalog/Price list MUST be included or proposal will not be considered. No Bid Item Notes: PROPOSAL NOTE: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/ vendor websites will be accepted. Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price list listed Item Attributes 1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response Page 22 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 7 Section I: Equipment, Products, and Supplies Discount (%) off catalog/price list for Wheel Wash Systems (In Ground) and (Above Ground). Catalog/Price list MUST be included or proposal will not be considered. No Bid Item Notes: PROPOSAL NOTE: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/ vendor websites will be accepted. Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price list listed Item Attributes 1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response 8 Section I: Equipment. Products, and Supplies Discount (%) off catalog/price list for Locking Systems for Highway/Safety Products (storm sewer grate, traffic signal cabinet, man -hole cover, and other related locking systems). Catalog/Price list MUST be included or proposal will not be considered. No Bid Item Notes: PROPOSAL NOTE: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/ vendor websites will be accepted. Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price list listed Item Attributes 1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response Page 23 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 9 Section I: Equipment, Products, and Supplies Discount (%) off catalog/price list for Animal Cages, Traps, and Accessories for Roads and Highways. Catalog/Price list MUST be included or proposal will not be considered. No Bid Item Notes: PROPOSAL NOTE: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/ vendor websites will be accepted. Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price list listed Item Attributes 1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response 1 Section I: Equipment, Products, and Supplies 0 Discount (%) off catalog/price list for Herbicides and Weed Control Products for Roads and Highways. Catalog/Price list MUST be included or proposal will not be considered. No Bid Item Notes: PROPOSAL NOTE: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/ vendor websites will be accepted. Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price list listed Item Attributes 1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response Page 24 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 1 Section I: Equipment, Products, and Supplies 1 Discount (%) off catalog/price list for Oil and Hazardous Material Spill Remediation Products and Supplies. Catalog/Price list MUST be included or proposal will not be considered. No Bid Item Notes: PROPOSAL NOTE: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/ vendor websites will be accepted. Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price list listed Item Attributes 1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response 1 Section I: Equipment, Products, and Supplies 2 Discount (%) off catalog/price list for Road Maintenance Products for Dust Control, Anti-icing/Deicing, and Stabilization (granular, liquid, and/or chemical based). Catalog/Price list MUST be included or proposal will not be considered. No Bid Item Notes: PROPOSAL NOTE: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/ vendor websites will be accepted. Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price list listed Item Attributes 1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response Page 25 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 1 Section I: Equipment, Products, and Supplies 3 Discount (%) off catalog/price list for RENTAL of Highway Safety and Traffic Control Products and Equipment (Rental Rate Sheet shall be submitted with Proposal response or Proposal will not be considered). Catalog/Price list MUST be included or proposal will not be considered. No Bid Item Notes: PROPOSAL NOTE: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/ vendor websites will be accepted. Vendors proposing multiple manufacturer product ►ines and/or catalog/price list per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price list listed Item Attributes 1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response 1 Section I: Equipment, Products, and Supplies 4 Discount (%) off catalog/price list for All Other Related Highway Safety and Traffic Control Products. Catalog/Price list MUST be included or proposal will not be considered. No Bid Item Notes: PROPOSAL NOTE: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/ vendor websites will be accepted. Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price list listed Item Attributes 1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response Page 26 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 1 Section I: Equipment, Products, and Supplies 5 Discount (%) off catalog/price list for Maintenance/Warranty Agreements for Highway Safety and Traffic Control Equipment and Systems. Catalog/Price list MUST be included or proposal will not be considered. No Bid Item Notes: PROPOSAL NOTE: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/ vendor websites will be accepted. Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/price list listed Item Attributes 1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response 1 Section II: Installation and Repair Service 6 Hourly Labor Rate for Installation/Repair Service of Highway Safety and Traffic Control Equipment and Products - Not to Exceed hourly labor rate for Installation/Repair Service of Equipment and Products. Quantity: 1 UOM: Hourly Labor Rate Price: I $135.00 I Total: $135.00 1 Section II: Installation and Repair Service 7 Hourly Labor Rate for Weed Control Service for Roads and Highways - Not to Exceed hourly labor rate for Installation/Repair Service of Equipment and Products. Quantity: 1 UOM: Hourly Labor Rate Price: I $135.00 I Total: $135.00 Response Total: $270.00 Page 27 of 27 pages Vendor: Gulf Highway Equipment LLC 803-26 Exhibit D Federal Requirements for Community Development Block Grant — Disaster Recovery Funds The following sections must be included in bid documents and contracts or subcontracts involving the use of United States Department of Housing and Urban Development (HUD) Community Development Block Grant — Disaster Recovery (CDBG-DR) funds. This language comes from Appendix II to 2 CFR Part 200 -Contract Provisions for Non -Federal Entity Contracts Under Federal Awards. 1.0. Terms Applicable to Vendors. Sub vendors and Subcontractors. Vendor understands and agrees that all terms of this exhibit, whether regulatory or otherwise, shall apply to any and all sub vendors and subcontractors which are in any way paid with CDBG-DR funds or who perform any work in connection with the Project. Vendor shall require all applicable provisions of this exhibit to be included in and made a part of any contract or subcontract executed in the performance of its obligations hereunder, including if applicable, its obligations regarding the CDBG-DR Regulations, the CDBG-DR Requirements, and the City Requirements during the Contract Period of Performance. Vendor shall monitor the services and work performed by its sub vendors, subcontractors and others on a regular basis for compliance, as applicable, with the CDBG-DR Regulations, the CDBG-DR Requirements, and the City Requirements as well as the exhibit provisions. Vendor must cure all violations of the CDBG-DR Regulations committed by its sub vendors or subcontractors. Vendor acknowledges that the provisions of this Section shall survive the earlier termination or expiration of this Contract and be applicable for the length of the project and for 4 years thereafter. 2.0. Compliance With All Applicable Laws and Regulations. Vendor agrees to comply fully with all applicable laws and regulations that are currently in effect or that are hereafter amended during the term of this Contract and throughout the project. Those laws include, but are not limited to: (A) Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where vendors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. (B) All contracts in excess of $10,000 must address termination for cause and for convenience by the non -Federal entity including the manner by which it will be effected and the basis for settlement. (C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60- 1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." (D) Davis -Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non -Federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non -Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. (E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non -Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each vendor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. (F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of "funding agreement" under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. (G) Clean Air Act (42 U.S.C. 7401-7671g.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended —Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671g) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). (H) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. (I) Byrd Anti -Lobbying Amendment (31 U.S.C. 1352) —Vendors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. (J) See 200.323. Procurement of Recovered Material (K) See 200.216. Prohibition on certain telecommunications and video surveillance equipment or services. (L) See § 20 0.322. Domestic Preference for Procurement. (M) Additional compliance requirements: • CDBG Regulations found in 24 CFR Part 570. • Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301). • The Age Discrimination in Employment Act of 1967. • The Age Discrimination Act of 1975 (42 U.S.C. Sections 6101 et seq.). • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42 U.S.C. Sections 4601 et seq. and 49 CFR Part 24) ("URA"). • Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. Sections 794 et seq.) and 24 CFR Part 8 where applicable. • National Environmental Policy Act of 1969, as amended, 42 U.S.C. Sections 4321 et seq. ("NEPA") and the related authorities listed in 24 CFR Part 58. • Immigration Reform and Control Act of 1986 (8 U.S.C. Sections 1101 et seq.) specifically including the provisions requiring employer verifications of legal status of its employees. • The Americans with Disabilities Act of 1990 (42 U.S.C. Sections 12101 et seq.), the Architectural Barriers Act of 1968 as amended (42 U.S.C. Sections 4151 et seq.) and the Uniform Federal Accessibility Standards, 24 CFR Part 40, Appendix A. • Drug Free Workplace Act of 1988 (41 U.S.C. Sections 701 et seq.) and 24 CFR Part 23, Subpart F. • Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. • Lead -Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seq.), as amended by the Residential Lead -Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851 et seq.) and implementing regulations at 24 CFR Part 35, subparts A, B, M, and R. • Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR Part 200 et seq. • Federal Funding Accountability and Transparency Act of 2006 ("FFATA") (Pub.L. 109- 282, as amended by Section 6205(a) of Pub.L. 110-252 and Section 3 of Pub.L. 113-101). • Federal Whistleblower Regulations, as contained in 10 U.S.C. 2409, 41 U.S.C. 4712, 10 U.S.C. 2324, 41 U.S.C. 4304 and 41 U.S.C. 4310. • Public Laws Specific to Disaster Appropriations o The Disaster Relief Supplemental Appropriations Act, 2022 (Pub. L. 117— 43) approved September 30, 2021 (the "Appropriations Act") which made available $5,000,000,000 in Community Development Block Grant Disaster Recovery (CDBG—DR) funds. o In March 2022, HUD allocated $2,213,595,000 in CDBG—DR funds from the Disaster Relief Supplemental Appropriations Act, 2022 (Pub. L. 117— 43 known as the "2022 Appropriations Act") for disasters occurring in 2021. • The Continuing Appropriations Act, 2023 (Pub. L. 117-180) approved September 30, 2022 (the "2023 Appropriations Act") made available $2,000,000,000 in CDBG—DR funds.] Including Executive Orders to the extent that such Orders are binding on the parties to the CDBG-DR agreement and not in conflict with prior contractual obligations. • Environmental Protection Agency (EPA) RULES • Texas Environmental Lead Reduction Rules (TELRR) Vendor covenants and agrees that its officers, agents, employees and sub vendors shall abide by and comply with all other laws, Federal, state and local, relevant to the performance of this Contract, including all applicable City ordinances, rules and regulations and Title I of the Housing and Community Development Act of 1974 (42 USC 5301 et seq.), as amended, and the CDBG Regulations, as amended, (24 CFR Part 570 et seq.), and the Texas Administrative Code. Vendor further promises and agrees that it has read, and is familiar with, the terms and conditions of the above -mentioned federal and state regulations. 3.0 Section 3 (24 CFR Part 75) The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 USC.1701u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance, or HUD -assisted projects covered by Section 3, shall to the greatest extent feasible be directed to low and very low-income persons, particularly persons who are recipients of HUD assistance for housing.The parties to this contract agree to comply with HUD's regulations in 24 CFR part 75,which implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 75 regulations. The vendor agrees to send to each labor organization or representative of workers with which the vendor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the vendor's commitments under this Section 3 Clause and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin. The vendor agrees to include this Section 3 Clause in every subcontract subject to compliance with regulations in 24 CFR part 75, and agrees to take appropriate actions, as provided in an applicable provision of the subcontract or in this Section 3 Clause, upon a finding that the sub vendor is in violation of the regulations in 24 CFR part 75. The vendor will not subcontract with any sub vendor where the vendor has notice or knowledge that the sub vendor has been found in violation of the regulations in 24 CFR part 75. • The vendor will certify that any vacant employment positions, including training positions, that are filled (1) after the vendor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 75 require employment opportunities to be directed, were not filled to circumvent the vendor's obligations under 24 CFR part 75. • Noncompliance with HUD's regulations in 24 CFR part 75 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. 4.0 City Access to Documents and Deliverables All information and data arising from the work performed under this Contract shall be the property of the City and may be subject to disclosure to third parties and additionally may be subject to release to the public under the provisions of the Texas Open Records Act. Vendor shall release and provide to City or its authorized designee all information and data related to performance under this Contract. Vendor shall not limit or attempt to limit access to information or data by the City nor shall Vendor obtain or attempt to obtain a copyright to such information or data. Vendor understands and agrees that data may be released to third parties, including but not limited to HUD at the sole discretion of City. In the event a patentable invention is created as part of this Contract and a patent is obtained, Vendor shall notify City of the patent and the patent shall, at the sole discretion of the City, be assigned to City upon demand. City retains all rights to intellectual property developed in the course of this Contract. In the event any copyright arises with respect to any data or other copyrightable work developed in the course of or under this Contract, Vendor shall notify City of the copyright and the copyright shall, at the sole discretion of City, be assigned to City upon demand. City, HUD and the United States Comptroller General, or their respective representatives, shall have access for 4 years following the termination of this Contract to any books, documents, records and papers relating to the operations of Vendor under this Contract for the purpose of audit, examination, exception and transcription at all of Vendor's offices at all reasonable hours. This provision shall survive the termination or expiration of this Contract. 5.0 Right to Inspect Vendor Contracts It is agreed that City has the right to inspect and approve in writing, prior to any charges being incurred, any proposed contracts between Vendor and (i) its Subvendors, including any lower tier sub vendors engaged in any activity that is funded as a part of the construction of the Project to ensure they contain Davis -Bacon Act and Section 3 requirements, (ii) Vendor contracts arising out of the construction of the Project, and (iii) any third party contracts to be paid with CDBG-DR Funds. Vendor agrees that they are is bound by the terms and conditions set out in this exhibit and further agrees that this exhibit is part of the Contract Documents and is incorporated into the Agreement for all purposes. All records pertaining to Contract, including but not limited to any books, documents, and papers, shall be retained for 4 years following the termination of this Contract. Vendor may destroy Project records at the end of this 4 year period if no outstanding audit finding exists. This provision shall survive the termination or expiration of this Contract. Exhibit C - Conflict of Interest Questionnaire Exhibit C CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. Gulf Higway Equipment LLC 2 ❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information is being disclosed. Name of Officer 4 Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes 51 No 5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. 6 ❑ Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). 7 8/5/2026 Signature of vendor doing bus ness with the governmental entity Date Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.legis.state.tx. us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code § 176.003(a)(2)(A) and (B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: *** (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12 -month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12 -month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code § 176.006(a) and (a-1) (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021 General Discussion Certifications1 r Attachments1 r Authors & Reviewers P Routing Summary (This is a read only summary view of the M&C) City of Fort Worth, Texas Mayor and Council Communication DATE: 05/12/26 LOG NAME: 13P BLANKET COOPERATIVE AUTHORIZATION FLEET ACQUISITIONS CAH CONSENT: Consent (ALL) Authorize Execution of Non -Exclusive Agreements with Multiple Vendors for the Purchase of Fleet Vehicles and Off -Road and Other Motorized Equipment Up to the Amount of Available Funding Capital Projects Across Multiple Funds Citywide Using Cooperative Contracts and Interlocal Agreements for One Year for the Financial Management Services Department I It is recommended that the City Council authorize execution of non-exclusive agreements with multiple vendors for the purchase of fleet vehicles, off -road and other motorized equipment up to the amount of available funding in capital projects across multiple funds citywide using cooperative contracts and interlocal agreements for one year for the Financial Management Services Department. DISCUSSION: The purpose of this Mayor & Council Communication (M&C) is to authorize a one-year blanket approval to execute non-exclusive cooperative purchasing agreements and interlocal agreements with multiple vendors. The City routinely receives a high volume of vehicle and equipment purchase requests within tight timeframes, often compounded by limited vendor availability. Absent a blanket authorization, these concurrent demands can create procurement bottlenecks and result in delays of acquiring critical vehicles and equipment. Establishing a blanket M&C enables the Financial Management Services Department to respond more efficiently to departmental needs, secure available inventory in a timely manner, and mitigate the risk of a new backlog that could disrupt daily operations across City departments. Approval of this M&C will enable the Fleet Stirke Force (FSF) to continue supporting the daily needs of the City while ensuring the timely acquisition of essential vehicles and equipment needed to support operations. IThe following vendors and cooperative purchasing agencies are actively utilized to procure vehicles and equipment. These partnerships have been instrumental in advancing procurement efforts and sustaining critical operations across the City. VENDOR COOPERATIVE AGENCY Siddons Martin Emergency Group, LLC BuyBoard, Houston -Galveston Area Council (HGAC) RDO Equipment Sourcewell Versalift Sourcewell Lake Country Chevrolet The Interlocal Purchasing System (TIPS) North Texas Trailers, LLC BuyBoard Silsbee Ford The Interlocal Purchasing System (TIPS) Associated Supply Company (ASCO) BuyBoard Zimmerer Kubota Sourcewell Interstate Trailers, LLC BuyBoard American Golf Cars BuyBoard Professional Turf Products BuyBoard Silsbee Toyota The Interlocal Purchasing System (TIPS) Kirby Smith Machinery BuyBoard Ditch Witch Sourcewell Munson Boats G neral Services Administration (GSA) Industrial Power, LLC Houston -Galveston Area Council (HGAC) Sam Packs Five Star Ford, LTD BuyBoard Core and Main, LP dba Green Equipment Co. Sourcewell Donalson CDJR The Interlocal Purchasing System (TIPS) MHC Kenworth Sourcewell COOPERATIVE PURCHASE - State law provides that local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by the City Manager or his designee up to the amount allowed by relevant Law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. SMALL BUSINESS - A Small Business goal has not been assigned to this contract because a waiver has been approved by the Property Management Department's Assistant City Manager, on behalf of the Financial Management Services Department, in accordance with the City's Small Business Ordinance. FUNDING - Currently, there is $41,568,886.00 in the City's budget in capital projects across multiple funds citywide for the purpose of funding fleet acquisitions. Prior to each purchase agreement or contract being executed, staff will confirm that funding is available for that purchase and is appropriated for that purpose. All existing contracts shall be amended or terminated to release encumbered funds to ensure that the City is able to make purchases with the vendors that have needed items available for purchase on a rolling basis. No guarantee has been or will be made to any vendor regarding minimum purchases. This agreement will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in the Vehicle and Equip Replacement Fund, W&S Capital Projects Fund, Stormwater Capital Projects Fund, Municipal Airport Capital Proj Fund, Solid Waste Capital Projects Fund, CCPD Capital Projects Fund, Fleet Capital Projects Fund, Environmental Prot Cap Proj Fund, Tax Notes Series 2023 Fund, Tax Notes Series 2024 Fund, Justice Asset Forfeitu Capital Fund, Certificate of Obligation 2023 Fund and Tax Notes 2025B Fund for various projects to support the approval of the above recommendation for the purchase of vehicles and equipment. Prior to any expenditures being incurred, the Financial Management Services Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by_ Reginald Zeno 8517 Valerie Washington 6192 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Gulf Highway Equipment, LLC Subject of the Agreement: Fleet Equipment purchases, body up -fitter. M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 0 No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: May 12, 2027 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No O Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. 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