HomeMy WebLinkAbout060249-A3 - General - Contract - Lawn Patrol Service, Inc.CSC No. 60249-A3
THIRD AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 60249 BETWEEN
CITY OF FORT WORTH AND LAWN PATROL SERVICE, INC.
This Third Amendment to Fort Worth City Secretary Contract No. 60249
("Amendment") is made between the City of Fort Worth ("City"), a Texas home -rule
municipal corporation and Lawn Patrol Service Inc. ("Vendor"), individually referred to
as "party" and collectively as "parties."
WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 60249, beginning on October 11, 2023 ("Agreement");
WHEREAS, the Parties executed the First Amendment to the Agreement to
incorporate Vendor's April 1, 2025, Price Increase Letter into Exhibit B of the Agreement;
WHEREAS, the Parties executed the Second Amendment to the Agreement to
incorporate Vendor's August 4, 2026, Price Increase Letter into Exhibit B of the
Agreement;
WHEREAS, the current term of the Agreement expires on February 28, 2027,
unless terminated earlier in accordance with the Agreement;
WHEREAS, the Parties desire to amend the Agreement to add additional City
service locations at which the Vendor may be requested to provide the services required
under the Agreement;
WHEREAS, the solicitation provides that additional items/services of the same
general category may be added based on the discount price sheet provided with the
proposal;
WHEREAS, the solicitation sought Grounds Maintenance and Services, and the
City wishes to purchase the same;
WHEREAS, Department staff verified that the item(s) are within the scope of the
original solicitation;
WHEREAS, Department staff verified that this amendment does not increase the
total compensation payable under the Agreement.
NOW THEREFORE, known by all these present, the City of Fort Worth and
Lawn Patrol Service Inc., acting herein by and through their duly authorized
representatives, agree to the following, which amend the Agreement as follows:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Third Amendment to Fort Worth City Secretary Contract No. 60249 Page 1 of 4
I.
AMENDMENT
Exhibit B of the Agreement is hereby amended to add the items in Attachment 1.
II,
ALL OTHER TERMS SHALL REMAIN THE SAME
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
III.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy or
computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the
same effect as an original.
CITY:
City of Fort Worth
By:
Name
Title:
Date::
Jcsica McEaehcrn
Assistant City Manager
10/03/2026
Approval Recommended:
By: nstooher Harde ep 22.2026 16:41.23 CDT)
Name: Chris Harder
Title: Water Director
Attest:
onn
FOq! up
1 ZL�
pVg =d
osaa4
BPay°ado
y•
Name:
Jannette S. Goodall
Title:
City Secretary
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
Geoff vy McDowell
By: Geoffery McDowell ( ep 22, 2026 08:59:39 CDT)
Name: Gcoffcry McDowell
Title: Sr. Contract Compliance Specialist
Approved as to Form and Legality:
By: Douglas Black (Sep 23, 2026 09:39:01 CDT)
Name: Douglas W. Black
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: N/A
Date Approved:
Form 1295 Certificate No.:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Third Amendment to Fort Worth City Secretary Contract No. 60249 Page 2 of 4
VENDOR:
Lawn Patrol Service Inc.
By:
Name: A f
Talc: C
(?4C
Date:
Third Amendment to Fort Worth City Secretary Contract No. 60249 Page 3 of 4
ATTACHMENT 1
Third Amendment to Fort Worth City Secretary Contract No. 60249 Page 4 of 4
,
,
,
0
0
,
,
,
,
,
,
,
,
0
0
,
,
,
,
0
O
,
,
,
0
O
0
o
o
cLo
a
m
O U
I
I
o
EA
EA
EA
fA
fA
EA
EA
EA
CU
CU
CU
CU
CU
fA
CU
CU
CU
CU
fA
fA
fA
fA
03
CU
CU
CU
CU
CU
CU
CU
CU
CU
CU
T'�
o
O ] y
o
W a d
(V
T F
0
O
O
0
O
0
N
m
0
O
0
O
N
W
N
T
�
O
O
N
c
0
O
V
M
cD
O j U
O1 U
.H
.»
CO
CU
.n
m
U
❑ N
N
d' �
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
H3
CU
CU
CU
CU
CU
EA
EA
H3
T �
T
LUa
�
0
�
0
09
0
0
o
0
0
o
o
0
0
0
LU
N
0
0
0
0
o
❑ ?
o
M
m
o
N O
fA
fA
"
"
"
"
fA
fH
EA
EA
(A
(A
(A
(A
EA
EA
to
EA
07
(H
(H
(H
(H
(H
(A
(A
(A
(A
(A
(A
M
EA
(A
(A
C T
❑
O
O
o
❑ N d
0
W j
N
(J o
44
CU
to
69
N
m
O
O
O
O
o
0
N
❑ �
h
N
T
U
CU
CU
to
to
to
CU
CU
CU
t9
t9
t9
49
CU
69
69
CU
di
H3
to
to
to
to
to
to
69
69
M
49
49
49
49
49
49
C
O
O
O
N
O
r
N
O
❑ N
.y
N
ti
V
w
U d
•»
F»
e»
u3
u3
n
yr
s
3
ry
n
L
2
m
m A
"
m
S
m
as
S
gg�
m
S
m
N
3
E
2
E
E
E
E
m '"E
E
E
E
E
C
E
w
u
'
3'
E
O 9 m
F
€
II
§
x
x
€
u
3
0
3
",
a
a
a
a
rc
a
(0
s
(0
3
c
c
F
LL
LL
5
m
<
5
,�
,�
,�
8
�
9
g.
U
a
U
a
o
y,
a
�
an
m
a
m
a
c
c
F
F
F
C
�E
c
E m
E`m
Y
`m
W
U
3 X
3
3~
m
3N
3
-
3
-
S
ax
-
m�
m(0
m3
_
�€
"
ffim
�rc
��
.
.
.
.
.
.
.
.
.
.
0
a
-
-
-
-
-
-
-
-
-
\®+�
_
0
69
69
69
0
69
69
69
69
69
0
69
69
}
_
$
!
!
{}
\{
!
!
!
;
!}
{
!
r
r
-
-
,
\
/
(
(
§
\
!
=
\
/
{
{
\
'
'
a)
0
o
0
0
(L
O
O
O
O
0
0
O
0
Ca
O
It
N
O
N
O
IC)
C6
r
IN
00
691
Efl
K}
K3
a)
V
o
i
0
0
0
C
O
CD
o
0
O
0
O
0
0
O
E4
EA
(H
o
a)
a)
a))
>
>
>
>
U
U
U
0
T
>
T
>
0
0
0
0
0
(D
CO
CO
N
=
Ca
co
N
Co
a
u)
w
w
w
0
= N
'c U
--D
•
0 to C O N
C
a)
(D y0
Q O
j $
V) a)
_0
N
C
>.
(I)
w O
3 o
m L
70
C m N L
3
0
(D
_ O@ C 0
O) ° O)
U
-O O C S o N c
N °-
U N
-O
m
o° c m
c_ m u) 2 0 C m o
C
m ao
U U U 7
L in C L L V)
a
N
w
a) a3
CD)
c
(D w m
CO o C m -o - m
a) o
U x
c
a)
.-.
2
c a
C
E m o v°
a) O U U N 'O
° c w
m
c a
U
U L L a3
'� N m0 V
3 a)
CO
Q m m
° m _» 3 3
CC
m o
U)a)
a°i
Q m Y
w m 3 c E
cU)
�m `m
C7�
p L
O 0
O L
O 0
E D
0
w
4 x
T
m) O U
N ~ 2
C N
O LL CO
r
0 LL (D
a)
U`')
> a3 (D
LL
0 (NO
p o
L 0 O
v
Z °)
°)
o
Ca
J
C
Ca
Y L.L
N Ca E E
'-
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/27/23 M&C FILE NUMBER: M&C 23-0569
LOG NAME: 13P ITB 23-0054 GROUNDS MAINTENANCE SERVICES AW WATER
SUBJECT
(ALL) Authorize Execution of Agreements with BrightView Landscape Services, Inc., Civilian Division LLC dba GI -Mow, Lawn Patrol Service, Inc.,
and Sports Field Holdings dba Sports Field Solutions for Grounds Maintenance Services for the Water Department in a Combined Annual Amount
Up to $750,000.00 for the Initial Term, and Authorize Four One -Year Renewals in an Amount Up to $900,000.00 for the First Renewal,
$1,080,000.00 for the Second Renewal, $1,296,000.00 for the Third Renewal, and $1,555,200.00 for the Fourth Renewal
RECOMMENDATION:
It is recommended that the City Council authorize execution of agreements with BrightView Landscape Services, Inc., Civilian Division LLC dba
GI -Mow, Lawn Patrol Service, Inc., and Sports Field Holdings dba Sports Field Solutions for grounds maintenance services for the
Water Department in a combined annual amount up to $750,000.00 for the initial term, and authorize four one-year renewals in an amount up
to $900,000.00 for the first renewal, $1,080,000.00 for the second renewal, $1,296,000.00 for the third renewal, and $1,555,200.00 for the fourth
renewal.
DISCUSSION:
The Water Department approached the Purchasing Division for assistance with securing an agreement for grounds maintenance services at
Water Department facilities throughout the City of Fort Worth. Purchasing issued an Invitation to Bid (ITB) that consisted of specifications including
the equipment needed to perform services, the detailed grounds maintenance services to be performed, the required licenses to perform chemical
application services, and the procedures the vendor must follow to verify the services are completed. The ITB was advertised in the Fort Worth
Star -Telegram on April 5, 2023, April 12, 2023, April 19, 2023, April 26, 2023, and May 3, 2023. The City received 6 responses. However, upon
evaluation, one bidder, 2 Brother's Landscaping, LLC did not meet the minimum requirements for their bid response to be evaluated.
An evaluation panel consisting of representatives from the Water and Park and Recreation Departments reviewed and scored the submittals using
Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below.
Bidder Evaluation Factors
a b c d Total scc
BrightView Landscape Services, Inc. 124.00 21 .00lFJ 48.25
Civilian Division LLC dba GI -Mow 20.25 18.75 3.00 18.37 60.37
(Lawn Patrol Service, Inc.
its Field Holdinas dba Soorts Field Soluti
ISRH Landscapes LLC
Best Value Criteria:
20.25 20.25
17.25 17.25
75
2.55 II 45.80
18.98 56.23
35.0011 82.00
a. Contractor's experience and references
b. Contractor's availability of equipment and personnel to perform services
c. Contractor's time to respond to service requests
d. Cost of service
After evaluation, the panel concluded that BrightView Landscape Services, Inc., Civilian Division LLC dba GI -Mow, Lawn Patrol Service, Inc.,
Sports Field Holdings dba Sports Field Solutions, and SRH Landscapes LLC presented the best value. When SRH Landscapes LLC was notified
of the award recommendation, they declined to move forward. Therefore, the panel recommends that Council authorize agreements with
BrightView Landscape Services, Inc., Civilian Division LLC dba GI -Mow, Lawn Patrol Service, Inc., and Sports Field Holdings dba Sports Field
Solutions. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met
specifications.
Due to inflation and supply chain concerns, staff recommends the total compensation for each annual renewal term be increased by 20% to ensure
the City is able to meet demand. The total compensation for the initial term of the contracts shall be an amount up to $750,000.00, $900,000.00 for
the first renewal, $1,080,000.00 for the second renewal, $1,296,000.00 for the third renewal, and $1,555,200.00 for the fourth renewal.
Funding is budgeted in the Water and Wastewater Departments rollup within the Water & Sewer Fund.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business
Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire on February 28, 2024 to align with the
mowing season.
RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously
appropriated, in the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the
availability of funds.
Submitted for City Manager's Office by- Reginald Zeno 8517
Originating Business Unit Head:
Dana Burghdoff 8018
Reginald Zeno 8517
Christopher Harder 5020
Additional Information Contact: Jo Ann Gunn 8525
Alyssa Wilkerson 8357
FORT WORTH®
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Lawn Patrol Service, Inc.
Subject of the Agreement:
Grounds Maintenance and Services
M&C Approved by the Council? * Yes 0 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes 0 No O 60249-A3
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: 31/2026
If different from the approval date.
Expiration Date: 2/28/2027
If applicable.
Is a 1295 Form required? * Yes ❑ No LI
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable. n/a
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No O
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.