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HomeMy WebLinkAbout064430-R1A1 - General - Contract - Trojan Technologies Corp.OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CSC No. 64430-R1A1 FIRST RENEWAL AND FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 64430 BETWEEN CITY OF FORT WORTH AND TROJAN TECHNOLOGIES CORP. This First Amendment to Fort Worth City Secretary Contract No. 64430 is made between the City of Fort Worth ("City"), a Texas home -rule municipal corporation, and Trojan Technologies Corp. ("Vendor"), individually referred to as "party" and collectively as "parties." WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 64430 beginning December 8, 2025, with four (4) one-year renewal options ("Agreement"); WHEREAS, the parties desire to exercise the first renewal option and update the scope and pricing for the services described in Exhibit A attached to the Agreement; WHEREAS, Exhibit A-1 will replace Exhibit A, effective as of the date of the first renewal; and WHEREAS, the annual compensation payable under the Agreement during the First Renewal will be increased to Seventy -Two Thousand Five Hundred Six Dollars ($72,506.00). NOW THEREFORE, known by all these present, the City of Fort Worth and Trojan Technologies Corp., acting herein by and through their duly authorized representatives, agree to the following, which amend the Agreement as follows: I. AMENDMENT The Agreement is hereby amended by replacing Exhibit A with Exhibit A-1, attached hereto and incorporated herein for all purposes, with said pricing effective with the first renewal of the Agreement. Said amendment shall be known as the "First Amendment". Section 3 of the Agreement is amended solely with respect to the First Renewal Term to provide that total annual compensation under the Agreement shall be in an amount up to Seventy -Two Thousand Five Hundred Six Dollars ($72,506.00). Notwithstanding anything in Exhibit A-1 to the contrary, any additional services, materials, expenses, or changes to the scope of Services that would result in additional charges to City must be requested and approved in writing in accordance with the Agreement. Notwithstanding anything in Exhibit A-1 or any standard terms and conditions referenced therein to the contrary, in the event of any conflict or inconsistency, this First Amendment shall control, followed by the Agreement, followed by Exhibit A-1 and any terms incorporated therein. First Renewal and First Amendment to Fort Worth City Secretary Contract No. 64430 Page 1 of 3 II. ALL OTHER TERMS SHALL REMAIN THE SAME All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. III. RENEWAL OF AGREEMENT The Agreement, as amended herein, is hereby renewed to be effective on December 8, 2026, said renewal to be known as the "First Renewal". IV ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. First Renewal and First Amendment to Fort Worth City Secretary Contract No. 64430 Page 2 of 3 CITY: City of Fort Worth By: Name Title: Date: Jesica McEachern Assistant City Manager 10/06/2026 Approval Recommended: By: Christopher Harder (Sep 23, 2026 12:59:13 CDT) Name: Chris Harder Title: Water Director Attest: By: Name Title: Jannette S. Goodall City Secretary VENDOR: Trojan Technologies Corp. By: Name: Title: Date Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration o this contract, including ensuring all performance and reporting requirements. By: ffery ell 2 , 2026 12:24:50 CDT) Name: Geoffery McDowell Title: Sr. Contract Compliance Specialist Approved as to Form and Legality: By: Douglas Black (Sep 24, 2026 14:30:59 CDT) Name: Title: Douglas W. Black Sr. Assistant City Attorney Contract Authorization: M&C: N/A Date Approved: N/A Form 1295 Certificate No.: Tia Cline - Aftermarket Inside Sales Manager September 23, 2026 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Renewal and First Amendment to Fort Worth City Secretary Contract No. 64430 Page 3 of 3 EXHIBIT A-1 See next page. REDLINE DRAFT - FOR REVIEW PURPOSES ONLY Trojan Technologies Corp. PO Box 5630, 839 State Rte. 13 Cortland, NY 13045-5630 USA 866-475-0115 phone • 607.758.4526 fax www.ariafiltracs(cDtrojantechnologies.com August 26, 2026 City of Sugar Land, TX Geoffery McDowell Sr. Contract Compliance Specialist 111 Gillingham Lane Sugar Land, TX 77478 RE: Pricing Increase Service Agreement Pricing Update The updated Service Agreement reflects reduced pricing for the following services: • CIP service • Phone support • Training • On -site services Inspection Pricing The inspection price has increased because the on -site inspection will now span three days instead of two. This additional time is necessary to thoroughly assess the number of racks and modules and to provide complete inspection findings and recommendations for optimal use. Please feel free to contact me if you have any further questions. Tia Cline Aftermarket Inside Sales Manager Phone: 607-289-2355 Email: tcline@trojantechnologies.com SCOPE OF WORK: DESCRIPTION OF SERVICE FREQUENCY OF BUNDLE PROPOSED DISCOUNT SERVICE PRICE SYSTEM INSPECTION SERVICE -SEMI-ANNUAL $24,320.50 Comprehensive System Review per visit • Review system and process operation. • Make system adjustments and improvements. • Identify future needs for operation staff to maintain plant performance. • Detailed service report with recommendations and instruction • Determination if process optimization services are required. *Subject to number of racks, intent of demonstration -multiple visits may be required. CIP SERVICE -SEMI-ANNUAL $4,741.00 (Optimally performed in conjunction with the above -scheduled per visit System Inspection Service visit) * • Evaluate CIP Process and equipment functionality. • CIP effectiveness and efficiency review • Operation Protocol and Permeability Assessment *Subject to number of racks, intent of demonstration -multiple visits may be required. 24/7 TECHNICAL PHONE SUPPORT SERVICE -ANNUAL $5,373.00 • Peace -of -mind assurance. CONTRACT • Priority response to your inquiry over non -contracted • customers who pay per incident at emergency rates subject • to the availability of the support team. • Access to Engineers on full-time rotation, live support • Avoids "Fee -per -Incident" phone charge. • Get your plant back up and running minimizing potential. • down time Training -ANNUAL $5,536.00 • Customized hands-on training options • System Operation training/refresher • HMI/PC Interface Screens • CIP Training • Learn how to run your plant more efficiently. • Great for New and Experienced Operators • Operator Certification 1 -Day Site Visit -ONE TIME $3,474.00 • 1 day site visit included (if necessary) Annual Amount TOTAL PRICE OF SERVICES $72,506.00 (Currency: USD) ArlaFiltra Proposal - OPP# 2515632- 8/2412026 Aria F11tra, a Division of Trojan Technologies l 839 NY State Route -13, Cortland, NY, USA REDLINE DRAFT - FOR REVIEW PURPOSES ONLY *Please see Appendix A - Definition of Terms beginning for expanded description of services AriaFiltra Proposal — OPP# 2515632- Sf2412026 Aria Filtra, a Division of Trojan Technologies 1 839 NY State Route -13, Cortland, NY, USA REDLINE DRAFT - FOR REVIEW PURPOSES ONLY Definition of the Plan Terms AriaFiltra - AriaFiltra or its assigned Representative Customer - Company or Organization purchasing services as defined by this contract The Customer's maintenance staff will be responsible for supplying tools, ladders, lifts, or other equipment required to execute the maintenance function. Site personnel will be solely responsible for ensuring that all maintenance procedures are performed in accordance with all applicable safety regulations. FSE - The role of the AriaFiltra Field Service Engineer (FSE) is to complement the site's existing technical/maintenance staff by providing expertise specific to AriaFiltra supplied technology. The AriaFiltra FSE will direct site maintenance staff in the proper execution of maintenance procedures. Appendix A System Inspection Service Upon arrival, the AriaFiltra FSE will meet with designated plant personnel to review the planned scope of work for the Inspection and obtain confirmation prior to proceeding. Should the Customers expectations be outside of the scope of work, the inspection will not proceed until AriaFiltra and the Customer agree to the Scope of Service. If necessary, Scope changes can be quoted and accepted onsite, prior to performing the planned service. The FSE will perform a comprehensive inspection of the AriaFiltra Aria Filtration System, which includes all hardware and operating parameters to determine System functional status, and make preventive maintenance recommendations. Should an issue be identified, that can be resolved by the FSE during this visit, a price for immediate service can be provided, and the work completed with your approval by means of a verbal change order to AriaFiltra Systems Customer Service. Advance authorization is required for any time that exceeds the Scope of Service and the amount of the issued PO. Upon completion of the service, the FSE will meet with designated Plant personnel to review the findings of the Inspection, and discuss any problems, corrective actions or recommendations. CIP (Clean in Place) AriaFiltra Systems require periodic cleaning, and the cleaning frequency varies. CIP neglect will cause long-term specific flux (permeability) deterioration, which can be difficult to restore. If not performed on a regular basis, CIP protocols may become unfamiliar, ominous, and critical. Special CIP protocols can be quoted, for Systems that experience reduced permeability. Also, the Water Module Warranty is dependent on proper System operation and maintenance, including CIP. AriaFiltra highly recommends at least quarterly CIP events, with an FSE present to evaluate one annual CIP AriaFiltra Proposal — OPP# 2515632- 8/2412026 Aria Flitra, a Division of Trojan Technologies I 839 NY State Route -13, Cortland, NY, USA REDLINE DRAFT - FOR REVIEW PURPOSES ONLY event to make sure that appropriate ClP protocol is being used, to identify and resolve any potential issues, and to help keep the module warranty in good standing. CIP service can be either full service or flux verification. Flux verification is a service to verify CIP process functionality only, whereas with full -service CIP, our engineer will perform the CIP process on the entire AriaFiltra system under contract. 2417 Aftermarket Phone Support Service AriaFiltra Engineers provide live, around -the -clock technical support. They account for their Phone Service time (consults, troubleshooting, parts recommendations, remote access, etc.), both, during regular business hours, as well as after hours (on call). Their services are allocated to each customer's account at no charge. For technical support, Warranty assistance, or Services & Spares orders, Customers can contact AriaFiltra toll free on 866-475-0115. If the problem cannot be resolved over the telephone, the Customer can request an AriaFiltra System Service Representative to visit the site location. You will be quoted an Emergency Service Rate, including last-minute travel expenses. Where possible, the FSE will use remote modem access to troubleshoot and resolve problems. Important Note: Non -contracted customers are charged at a Fee -per -Incident rate, applicable to assigned engineering time. Operator Training — Aria / MF Systems To support proper operation of your system, AriaFiltra recommends that you take advantage of a training session with actual hands-on time to achieve a significant level of competence and confidence with the equipment. Sessions should be repeated annually as refresher training, or when you have new system operators. Classroom instruction will be provided if it is specifically indicated as part of the proposal summary. The content would include information on the Principles of Filtration and Crossflow Technology, as well as general procedures. Content will be presented in a combination of PowerPoint slides and hands-on activities_ A training binder will be provided for each participant. Hands-on CIP training / refresher CIP training is ONLY provided when AriaFiltra performs the CIP service, and if it is specifically indicated as part of the proposal summary. The CIP service visit should be scheduled, preferably when reduced system flux suggests the modules could benefit from cleaning. As AriaFiltra Systems require periodic cleaning, the cleaning frequency will vary. CIP neglect will cause long-term flux deterioration, which can be difficult to restore. If not performed on a regular basis, CIP Protocols may become unfamiliar, ominous and critical. ArlaFiltra Proposal -. OPP# 2515632- 8/2412026 Aria F11tra, a Division of Trojan Technologies I 839 NY State Route -13, Cortland, NY, USA REDLINE DRAFT - FOR REVIEW PURPOSES ONLY Essential Service Event Details Materials: This proposal covers the scope of work described above. All additional materials purchased by AriaFiltra for use on your System that have been verbally authorized by you to complete this work will be invoiced as part of this contract. Scheduling: When possible, AriaFiltra will make every effort to accommodate a Customer's schedule for services, once they have been defined and communicated. Field Service requires a minimum of 4 -week advance notification. Upon receipt of your purchase order, we can confirm the schedule and allocate the appropriate AriaFiltra Service resources. Validity: This proposal is valid for 30 days (or date of validity expiration), If a purchase order is not agreed upon by Seller and Buyer within the price validity period, the pricing set forth in this proposal shall not apply. Terms of Sale: AriaFiltra Standard Terms and Conditions of Sale of Services apply. Terms of Service: Regular minimum service charge is for a 10 -hour day. Service Order acceptance and payment terms: AriaFiltra requires all accounts outstanding beyond 30 days to be paid in full prior to order acceptance. Your account status will be verified at the time of order placement, and you will be notified if you have a balance due. To avoid order processing, goods shipment, or service scheduling delays, please ensure your account is up to date in advance of placing your order. Charges per the proposal will be invoiced automatically and become payable within 30 business days of receipt. Changes: If additional service is required beyond the Plan frequency and scope, AriaFiltra will work with you to make those changes. Advance authorization is required for any activity that exceeds the scope of service and the amount of the issued PO. Additional T&E may apply. AriaFiltra shall not implement any changes in the Scope of Services described in its proposal unless Customer and AriaFiitra agree to the details of the change, and any resulting price, schedule or other contractual modifications. This includes any changes necessitated by a change in applicable law. A Purchase Order or acceptable letter of authorization, including Travel & Expense per diem reimbursements, and a signed copy of the attached Customer Authorization of Service Form is required prior to AriaFiltra providing the services defined in this proposal. Maintaining an Aftermarket Service Plan, or an Aftermarket Phone Support Service, provides the best possible return on your AriaFiltra System investment. The Plan also provides pre-emptive measures that help to identify potential anomalies or malfunctions which may create untimely disruptions, costly down -times, or otherwise, could contribute to disaster response issues encountered by Municipal Plants and a community's water system. Implementing the Service Plan ensures priority response and avoids the Fee -per -Incident charges. Sincerely, AriaFiltra Proposal — OPP# 2575632- 8/2412026 Aria F11tra, a Division of Trojan Technologies 1 839 NY State Route -13, Cortland, NY, USA REDLINE DRAFT - FOR REVIEW PURPOSES ONLY AriaFiltra Tia Cline Aftermarket Inside Sales Manager Cell: 607-289-2355 €-mail: tcline@trojantechnologies.com, AriaFiltra Proposal — OPP# 2515632- Sf2412026 Aria Filtra, a Division of Trojan Technologies 1 839 NY State Route -13, Cortland, NY, USA 10 REDLINE DRAFT - FOR REVIEW PURPOSES ONLY FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Trojan Technologies Corp. Subject of the Agreement: Water Treatment M&C Approved by the Council? * Yes ❑ No EZI If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes © No 0 64430 -Al If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No IZI If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No © If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 12/8/2026 If different from the approval date. Expiration Date: 12/7/2027 If applicable. Is a 1295 Form required? * Yes ❑ No EZI *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. n/a *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes © No 0 Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.