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Home My WebLink About058295-R4 - General - Contract - Loomex Industrial Services LLCCSC No. 58295-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 16, 2026 Loomex Industrial Services LLC Attn: Vikas Bhaskaran or Whom It May Concern 3604 Raider Drive Hurst, TX 76053 Re: Contract Renewal Notice — 4ch Renewal Machine Shop Services and Fabrication Contract CSC No. 58295 (M&C 22-0662) Original Contract Amount: $433,125.00 First Renewal Amount: $403,125.00 Second Renewal Amount: $433,125.00 Third Renewal Amount: $433,125.00 The above referenced contract with the City of Fort Worth is eligible for renewal. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the amount of $433,125.00, as authorized, which will be effective upon execution by the designated Assistant City Manager. All terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds, if any, remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at httn://fortworthtexas.gov/12urchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, qe(t ZW .ltthQ U1 Geoffery McDowell Sr. Contract Compliance Specialist (817) 392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Pa e t o 12 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: Title: Date: Jesica McEachern Assistant City Manager 10/05/2026 APPROVAL RECOMMENDED: By: Christopher Hard& (Sep 23, 2026 12:59:44 CDT) Name: Chris Harder Title: Water Department Director ATTEST: aon p F'°Rr * oa �p oc+o oid ae4q�65a By: Name: Jannette S. Goodall Title: City Secretary CONTRACTOR: Loomex I d trial LLC By: Name: V)kA-S �] Title: 0lAJ4i € 12 Date: 9 / 2 3 /a z CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. GeocDe McYowea By: Geoffer ow (Sep 23, 2026 12:38:05 CDT) Name: Geoffery McDowell Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Douglas Black (Sep 24, 2026 14:32:25 CDT) Name Title: Douglas. W. Black Sr. Assistant City Attorney AUTHORIZATION: M&C: 22-0662 Date Approved: 9/13/2022 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 09/13/22 M&C FILE NUMBER: M&C 22-0662 LOG NAME: 13P ITB 22-0170 MACHINE SHOP SERVICES AND FABRICATION AW WATER SUBJECT (ALL) Authorize Execution of Non -Exclusive Purchase Agreements with Loomex Industrial Services, LLC and Southwest Industrial Services, Inc. for Machine Shop Services and Fabrication for the Water Department in a Combined Annual Amount Up to $577,500.00 for the Initial Term and Authorize Four, One -Year Renewals for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive purchase agreements with Loomex Industrial Services, LLC and Southwest Industrial Services, Inc. for machine shop services and fabrication for the Water Department in a combined annual amount up to $577,500.00 for the initial term and authorize four, one-year renewals for the same annual amount. DISCUSSION: The Water Department approached the Purchasing Division for assistance with securing an agreement for machine shop services and fabrication on an as -needed basis. Under the proposed agreement, the Vendor will repair and maintain mechanical equipment for water and wastewater treatment and pumping facilities throughout the City of Fort Worth. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications regarding the requirements for equipment, safety procedures, and testing and quality control of the completed work. The ITB was advertised in the Fort Worth Star -Telegram on July 6, 2022, July 13, 2022, July 20, 2022, and July 27, 2022. The City received two responses. An evaluation panel consisting of representatives from the Water and Property Management Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidders Evaluation Factors a b c d Total score Loomex Industrial Services, LLC 7.88 11.50 14.38 40.00 73.75 Southwest Industrial Services, Inc. 8.63 11.50 11.88 26.97 58.97 Best Value Criteria: a. Business's proximity to the address listed b. Contractor's References c. Contractor's ownership of required lathes and personnel's ability to perform services in the timeframe specified d. Cost of service After evaluation, the panel concluded that Loomex Industrial Services, LLC and Southwest Industrial Services, Inc. both present the best value and will provide the necessary coverage for the City. Therefore, the panel recommends that Council authorize agreements with Loomex Industrial Services, LLC and Southwest Industrial Services, Inc.. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. FUNDING: The maximum amount allowed under this agreement for the initial term will be $577,500.00, however the actual amount used will be based on the need of the department and available budget. The annual department allocation for this agreement is: Department Estimated Annual Amount Account Name Water $550,000.00 5330201 - Other Contractual Services Water $27,500.00 5610109 - Minor Equipment Funding is budgeted in the Other Contractual Services & Minor Equipment accounts of the Water & Sewer Department's Water & Sewer Fund. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to any expenditure being incurred, the Water department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 Dana Burghdoff 8018 Originating Business Unit Head: Anthony Rousseau 8338 Christopher Harder 5020 Additional Information Contact: Cynthia Garcia 8525 Alyssa Wilkerson 8357 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Loomex Industrial Services LLC Subject of the Agreement: Machine Shop Services and Fabrication M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/19/2026 If different from the approval date. Expiration Date: 10/18/2027 If applicable. Is a 1295 Form required? * Yes ❑ No LI *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. n/a *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No O Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.