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HomeMy WebLinkAbout062048-R2 - General - Contract - H&H Concrete on Demand, Inc.CSC No. 62048-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE September 17, 2026 H&H Concrete on Demand Attn: Kody Haverkamp 2804 Prestige Rd. Fort Worth, TX 76244 Re: Contract Renewal Notice City Secretary Contract No. 62048 (the "Contract") Renewal Term No. 2: September 27, 2026, to September 26, 2027 The above -referenced Contract with the City of Fort Worth expires on September 26, 2026 (the "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Blakely Ca no (Sep 22, 2026 16:19:02 CDT) Blakely Cabano Administrative Services Manager blakely.cabano fortworthtexas.gov 817-392-8114 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 62048 R2 Page 1 of 2 CSC No. CITY OF FORT WORTH By: Name: Title: Jesica McEachern Assistant City Manager 10/06/2026 APPROVAL RECOMMENDED: By: Name Title: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Blakely Cab no (Sep 22, 2026 16:19:02 CDT) Name: Blakely Cabano Title: Administrative Services Manager 7 APPROVED AS TO FORM AND LEGALITY: Lauren Prieur (Sep 23, 2026 14:56:34 CDT) Lauren Prieur Director, TPW ATTEST: By: Name: Title: Jannette S. Goodall City Secretary H&H Concrete on Demand Inc. By: Name Title: Kody Haverkamp Vice President By: QO Name: Jordan P. Alvarez Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0411 Date Approved: _8/13/24 Form 1295 Certification No.: 2025-1271124 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 62048 R2 Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 08/13/24 M&C FILE NUMBER: M&C 24-0632 LOG NAME: 13P ITB24-0101 RD AND HWY BUILDING MATERIALS (READY MIX) TPW CB SUBJECT (ALL) Authorize Execution of Non -Exclusive Purchase Agreements with H & H Concrete on Demand Inc. and David-Tehoungue Ltd Co. for a Combined Annual Amount Up to $1,100,000.00 for the First Year for Road and Highway Building Materials and Authorize Four One -Year Renewal Options for the Same Amount for the Transportation and Public Works Department and Park and Recreation Department RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with H & H Concrete on Demand Inc. and David-Tehoungue Ltd Co. for a combined annual amount up to $1,100,000.00 for the first year for road and highway building materials and authorize four one-year renewal options for the same amount for the Transportation and Public Works Department and Park and Recreation Department. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize non-exclusive purchase agreements with H & H Concrete on Demand Inc., and David-Tehoungue Ltd Co., fora combined annual amount up to $1,100,000.00 for road and highway building materials (Ready Mix) for the Transportation and Public Works Department (TPW) and Park and Recreation Departments for various street repairs, new installations of utilities, and road construction projects throughout the City of Fort Worth. The bid was advertised in the Fort Worth Star -Telegram on April 3, 2024, April 10, 2024, April 17, 2024, and April 24, 2024. Two bid responses were received. The Invitation to Bid (ITB) consisted of detailed specifications from the Texas Department of Transportation for road and highway building materials (Ready Mix), including the grade of materials and method of delivery required. The TPW certifies that H & H Concrete on Demand Inc., and David- Tehoungue Ltd Co. meet the requirements stated in the specifications. It is recommended that multiple agreements be awarded to ensure Ready Mix is provided to the City in a timely manner. Under these non- exclusive purchase agreements, the Departments shall request products based on the lowest cost available considering availability and vendor proximity to the worksite. No guarantee was made that a specific amount of product would be purchased. The Departments have included sufficient resources in their budget to acquire these products on an as -needed basis. The combined annual amount under these agreements will be $1,100,000.00. However, the actual amount will be based on the needs of the department and the available budget. Purchase of these items will be based on price and availability. Estimated Mixed Unit Unit Item UOM Quantity Design Price Total Cost Price Total Cost Required # Vendor Vendor1 Vendor Vendor 2 1 2 3,000 PSI (5 Sack) tc15,, Ready Mix Concrete Cubic Delivered to the Jobsite. Yard 229 3000 $220.00 $50,380.00 $185.00 $42,365.00 5,000 PSI (7 Sack) Ready Mix Concrete Delivered to the Jobsite. Cubic 2182 5000 $263.00 $573,866.00 $195.00 $425,490.00 Yard 3,000 PSI (5 Sack) Ready Mix Concrete Picked up at Vendor's Plant Cubic 408 3000 $215.00 $87,720.00 No Bid No Bid Yard 5,000 PSI (7 Sack) Ready Mix Concrete Picked up at Vendor's Plant Cubic 339 5000 $253.00 $85,767.00 No Bid No Bid Yard Flowable Fill No.3, y'� Delivered to jobsite. Cubic 410 3 $215.00 $88,150.00 $135.00 $55,350.00 Yard Flowable Fill No.3, Picked up at Vendors Plant. Cubic 294 3 $193.00 $56,742.00 No Bid No Bid Yard Transportation/Delivery Rate for all material a' Specified above for delivery, per mile Mile 1 1 $10.00 $10.00 $1.00 $1.00 Fuel Surcharge Surcharge 1 1 $185.00 $185.00 $100.00 $100.00 Standing Time Charge EA 1 1 $105.00 $105.00 $180.00 $180.00 Total $942,925.00 $523,486.00 Funding is and will be budgeted in the General Fund and Stormwater Utility Fund for the TPW Department and the General Fund for the Park and Recreation Department for the initial term of the agreements in Fiscal Years 2024 & 2025. DVIN-BE: The Business Opportunity Division placed a 5% business equity goal on this solicitation/contract. H & H Concrete On Demand, Inc., will be exceeding the goal at 5.99%, meeting the City's Business Equity Ordinance. David-Tehoungue Ltd Co is in compliance with the City's Business Equity Ordinance by committing to 85.72% MWBE participation on this project. Any changes in subcontractors will be reviewed by the Business Opportunity Division. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and shall expire one year after that date RENEWAL TERMS: The agreements may be renewed for four (4) one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2025 Budget by the City Council, funds will be available in the Fiscal Year 2025 Operating Budget, as appropriated, in the General and Stormwater Utility Funds. Prior to an expenditure being incurred, theTransportation and Public Works and Park and Recreation Departments have the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 Jesica McEachern 5804 Originating Business Unit Head: Reginald Zeno 8517 Lauren Prieur 6035 Additional Information Contact: Jo Ann Gunn 8525 Charles Benson 8063 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2; 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. H&H Concrete On Demand. Inc 2025-1271124 Fort Worth, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 02/18/2025 being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. Parks and Recreation Concrete materials delivery 4 Nature of interest Name of interested Party City, State, Country (place of business) L (check applicable) 5 Check only if there is NO Interested Party. M 6 UNSWORN DECt ARATION and my date of birth ARy address is &CO[` {(i (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in , t vC—(- 'x }h County, State of on the I Lday of 'r� p©�C (month) (year) Forms provided by Texas Ethics Signature of authorized agent °6f contracting business entity (Declarant) www. et h i cs. state. tx. us Version V4.1.0.5dd2ace2 FORT WORTH,) City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: H&H Concrete on Demanc Subject of the Agreement: CSC 62048 R2 M&C Approved by the Council? * Yes 5No 0 If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No a If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No a If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No a If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 9/27/26 Expiration Date: 9/26/27 If different from the approval date. If applicable. Is a 1295 Form required? * Yes Q'No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes IJ'No ❑ Contracts need to be routed for CSO processing in the following gorder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. Signature: Email: aLIison.tidweIE@fortworthtexas.gov