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Home My WebLink About058153-R4 - General - Contract - Dustrol Inc.CSC No. 58153-R4 CITY OF FORT W TH REQUEST TO EXERCISE RENEWAL OPTION September 17, 2026 Dustrol Inc. Kevin Koehler 2801 HWY 114 Fort Worth, TX 76177 Re: Contract Renewal Notice Contract No. 58153 ("Contract") Renewal Term No. 4: September 28, 2026, to September 27, 2027 The above -referenced Contract with the City of Fort Worth expires on September 27, 2026 ("Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is requesting to renew the Contract for an additional one-year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up to date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Blakely Ca no (Sep 18, 2026 16:46:58 CDT) Blakely Cabano Administrative Services Manager blakely. c abanogfortworthtexas. gov 817-392-5193 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract 58153-R4 Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: Jesica McEachern Title: ftt/0 pager Date: APPROVAL RECOMMENDED: By: Lauren Prieur (Sep 24, 2026 11:26:06 CDT) Name: Lauren Prieur Title: Director, TPW ATTEST: p9 an By: Name Title: . � fORte o9Pd Fg n/J QaGd�nEXpso4' Jannette S. Goodall City Secretary Dustrol, Inc. Kevin Koehler By: Kevin Koehler (Sep 18, 2026 16:37:53 CDT) Name: Kevin Koehler Title: Executive Vice President/Secretary Date: 09/18/2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. �C By: Blakely Cab no (Sep 18, 2026 16:46:58 CDT) Name: Blakely Cabano Title: Administrative Services Manager APPROVED AS TO FORM AND LEGALITY: �u�rL ,Aar c3 By: CI Name: Jordan P. Alvarez Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0557 Date Approved: 08/09/2022 Form 1295 Certification No.: 2022-908829 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract 58153-R4 Page 2 of 2 M&C Review Page 1 of 2 CITY COUNCIL AGENDA Create New From This M&C REFERENCE **M&C 22 - DATE: 8/9/2022 NO.: 0557 CODE: P TYPE: CONSENT Official site of the City of Fort Worth, Texas FORT WORTH 13P ITB 22-0155 ASPHALT LOG NAME: AND CONCRETE MILLING SERVICES AW TPW PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of a Purchase Agreement with Dustrol, Inc., for Asphalt and Concrete Milling Services for the Transportation and Public Works Department in an Annual Amount Up to $870,039.00 for the Initial Term and Authorize Five, One -Year Renewals for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize execution of a purchase agreement with Dustrol, Inc., for asphalt and concrete milling services for the Transportation and Public Works Department in an annual amount up to $870,039.00 for the initial term and authorize five, one-year renewals for the same annual amount. DISCUSSION: The Transportation and Public Works Department approached the Purchasing Division for assistance with securing an agreement for asphalt and concrete milling services that will be purchased on an as - needed basis. Under the proposed agreement, the Vendor will repair uneven and damaged roads throughout the City of Fort Worth. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications regarding the types of milling services, equipment requirements, and the timeframe to perform the services. The ITB was advertised in the Fort Worth Star -Telegram for four consecutive Wednesdays beginning on June 1, 2022 through June 22, 2022. The City received two responses. An evaluation panel consisting of representatives from the Water and Transportation and Public Works Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidders Evaluation Factors 0®0 Total score Dustrol, Inc. 15.00 17.50 35.00 67.50 TexOp Construction, LP 17.00 17.50 24.05 58.55 Best Value Criteria: a. Contractor's References & Experience with entities of a similar size b. Contractor's approach to perform the milling services c. Cost of service After evaluation, the panel concluded that Dustrol, Inc. presented the best value to the City. Therefore, the panel recommends that Council authorize this agreement with Dustrol, Inc. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor bid met specifications. Funding is budgeted in the Transportation and Public Works Department Highway & http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30110&councildate=8/9/2022 9/22/2025 M&C Review Page 2 of 2 Streets Department's General Capital Projects Fund for the purpose of funding the 2022 Interlocal Agreement with Tarrant County Project and in the Transportation and Public Works Department Rollup within the General Fund. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be automatically renewed for five additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating and capital budget, as previously appropriated, in the General Capital Projects Fund for the 2022 Interlocal Agreement w/TC project and in the General Fund to support the approval of the above recommendation and execution of a purchase agreement. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Reginald Zeno (8517) Dana Burghdoff (8018) Tony Rousseau (8338) William Johnson (7801) Cynthia Garcia (8525) Alyssa Wilkerson (8357) 13P ITB 22-0155 Asphalt & Concrete Milling Services AW TPW.docx (CFW Internal) 22-0155 Asphalt & Concrete Milling Services WAIVER 5.25.22 RZ.pdf (CFW Internal) Adjusted FID Table.pdf (CFW Internal) Form 1295.pdf (CFW Internal) SAMs Report- Dustrol Inc..pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30110&councildate=8/9/2022 9/22/2025 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2022-908829 Dustrol, Inc. Towanda, KS United States Date Filed: 07/11/2022 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB 22-0155 ITB 22-0155 Asphalt & Concrete Milling Services 4 Nature of interest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary Bullok, Andrea D Towanda, KS United States X Koehler, Kevin R Towanda, KS United States X Wilson, Ronald D Towanda, KS United States X Wilson, David E Towanda, KS United States X Hansen, Brian L Towanda, KS United States X Murphy, Timothy L Towanda, KS United States X Recycling Enterprises, Inc. Towanda, KS United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is Andrea D. Bullok , and my date of birth is 07/19/1970 My address is PO Box 70 Towanda KS 67144 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Butler County, State of Kansas , on the '1'1 day of July 20 22 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided oy I exas Ltnlcs commission www.ethics.state.tx.us Version V1.1.191b5cdc FORT WORTH,) City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Dustorl Inc. Subject of the Agreement: Contract 58153 R4 M&C Approved by the Council? * Yes Q'No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No a If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes El No a If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No a If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 9/28/26 If different from the approval date. Expiration Date: 9/27/27 If applicable. Is a 1295 Form required? * Yes Q'No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes Cl'No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.