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HomeMy WebLinkAbout061968-R2 - General - Contract - Johnson Controls Building Solutions, LLCCSC No. 61968-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE September 25, 2026 Johnson Controls Building Solutions, LLC. Attn: Charles R. Lee 800 Railhead Road, STE 304 Fort Worth, TX 76106 Re: Contract Renewal Notice City Secretary Contract 61968 (the "Agreement") Renewal Term No. 2: September 10, 2026 to September 9, 2027 The above referenced Contract with the City of Fort Worth expires on September 9, 2026 (the "Expiration Date"). Pursuant to the Contract, the Agreement has converted into a maintenance agreement for the Services provided under the terms and conditions of the Agreement. Pursuant to the Agreement, contract renewals are by mutual written agreement of the parties. This letter is to inform you that the City desires to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Charmaine Baylor Sr. IT Business Planner, Water IT Fort Worth Water Department (817) 392-6629 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name Title: Jesica McEachem Assistant City Manager 10/06/2026 APPROVAL RECOMMENDED: Cni c ohei tta�der By: Christopher Ha er (Oct 2, 2026 14:28:55 CDT) Name: Christopher Harder, P.E. Title: Director, Water Department ATTEST: By: Name Title: gFOgT �P �l\,1 - n�F-n pCy¢nEl¢PSoo Jannette Goodall City Secretary VENDOR: JOH SON CONTROLS BUIDDING SOLUTIONS , LLC. By: Ck4!—/ {� Name: Charles R. Lee Title: Market General Manager CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Title: Maria I. Carrillo Water Quality Manager APPROVED AS TO FORM AND LEGALITY: /it. lJ`'t fy A„ u e-rj (- By: M. Kevin Anders, II (Oct 2, 2026 14:47:36 CDT) Name: M. Kevin Anders, II Title: Assistant City Attorney OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 10/31/23 M&C FILE NUMBER: M&C 23-0935 LOG NAME: 13P RFP 23-0084 BUILDING AUTOMATION SYSTEM AND MAINT AWWATER SUBJECT (ALL) Authorize Execution of an Agreement with Johnson Controls, Inc. for the One -Time Purchase of a Building Automation System and Annual Preventative Maintenance and Repair Services for the Water Department in an Annual Amount Up to $300,000.00 for the Initial Term, and Authorize Nine, One -Year Renewals in an Annual Amount Up to $20,000.00 RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with Johnson Controls, Inc. for the one-time purchase of a building automation system and annual preventative maintenance and repair services for the Water Department in an annual amount up to $300,000.00 for the initial term, and authorize nine, one-year renewals in an annual amount up to $20,000.00. DISCUSSION: The Water Department approached the Purchasing Division for assistance with securing an agreement for the one-time purchase of a building automation system and annual maintenance and repair services. The building automation system ensures the rooms within the Central Laboratory maintain their required temperature to perform water analyses to meet Environmental Protection Agency (EPA) and Texas Commission Environmental Quality (TCEQ) regulatory requirements. Purchasing issued an Invitation to Bid (ITB) that consisted of specifications including the hardware and software requirements of the system, operations and software training required for City personnel following the installation, and warranty and support requirements. The ITB was advertised in the Fort Worth Star -Telegram on July 19, 2023, July 26, 2023, August 2, 2023, August 9, 2023, and August 16, 2023. The City received two responses. An evaluation panel consisting of representatives from the Water and Code Compliance Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidder I Evaluation Factors otal (Johnson Controls, Inc. 15.00 10.00 40.00 35.00 100.00 TDlndustries 11.501 10.00 21.33 22.03 64.86 Best Value Criteria: a. Qualifications and Capabilities b. References and related project experience c. Ability to meet City's technical requirements d. Cost of service After evaluation, the panel concluded that Johnson Controls, Inc. presented the best value. Therefore, the panel recommends that Council authorize an agreement with Johnson Controls, Inc. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor's bid met specifications. Funding is budgeted in the Water and Wastewater Department's Other Contractual Services account within the Water & Sewer Fund and in the Water FY20 Non -Fleet Equipment Purchase project within the W&S Capital Projects Fund, as appropriated. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for nine additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. A Form 1295 is not required because: This contract will be with a publicly -traded business entity or a wholly -owned subsidiary of a publicly -traded business entity: Johnson Controls International PLC FISCAL INFORMATION I CERTIFICATION: The Director of Finance certifies that funds are available in the current capital & operating budgets, as previously appropriated, in the W&S Capital Projects Fund for the Water FY20 Non -Fleet Eqmt Pur project and in the Water & Sewer Fund to support the approval of the above recommendation and exectution of the agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office b Reginald Zeno 8517 Originating Business Unit Head: Additional Information Contact: Dana Burghdoff 8018 Reginald Zeno 8517 Chris Harder 5028 Jo Ann Gunn 8525 Alyssa Wilkerson 8357 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Johnson Controls Building Solutions, LLC Subject of the Agreement: Second Renewal of CSC 61968, for the Building Automation System at the Water Laboratory Division, and its maintenance and support. M&C Approved by the Council? * Yes © No II If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: September 10, 2026 Expiration Date If different from the approval date. September 9, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No 0 Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. WATER DEPARTMENT ROUTING AND TRANSMITTAL SLIP DOCUMENT TITLE: Second Renewal - Johnson Controls Building Solutions, LLC Contract TO ROLE INITIALS Rick Lisenbee, Senior IT Manager, Water Department Approver ems_ Richartl lisenbee Isabel Carrillo, Water Quality Manager, Water Department Signer Charles Lee, Johnson Controls Building Solutions, LLC - charles.r.lee@jci.com Signer Shane Zondor, Assistant Director, Water Department Approver Deid Chowdhury, Assistant Director, Water Department Approver SRC SRC Jan Hale, Deputy Director, Water Department Approver J Chris Harder, Director, Water Department Signer Kevin Anders, Assistant City Attorney Signer Jesica McEachern, Assistant City Manager Signer Katherine Cenicola, Assistant City Secretary Approver Kc Jannette Goodall, City Secretary Signer Allison Tidwell, Lead Admin Assistant, City Secretary's Office Form Filler Charmaine Baylor, Sr. IT Business Planner, Water Department Acceptor EXPLANATION Please review and approve/sign this Second Renewal of CSC 61968, the agreement between Johnson Controls Building Solutions, LLC. and the Fort Worth Water Department, for the Building Automation System, at the Water Laboratory Division, and its maintenance and support. The contract spending authority equals an amount up to $20,000.00 for renewals. The term of this renewal will begin on September 10, 2026 and end on September 9, 2027. If you have any questions or concerns, please email me. Charmaine Baylor Sr. IT Business Planner, Water IT Water Department Charmaine.baylor@fortworthtexas.gov Phone: (817) 392-6629