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Home My WebLink About065517-A2 - General - Contract - North Texas Hydromulch & Landscaping Services, LLCCSC No. 65517-A2 FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 65517 BETWEEN CITY OF FORT WORTH AND NORTH TEXAS HYDROMULCH & LANDSCAPE SERVICES, LLC This First Amendment to Fort Worth City Secretary Contract No. 65517 ("Amendment") is made between the City of Fort Worth ("City") and North Texas Hydromulch & Landscape Services, LLC ("Vendor"), individually referred to as "party" and collectively as "parties." WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 65517, beginning on July 13, 2026 ("Agreement"); WHEREAS, it is the collective desire of both Fort Worth and Vendor to add line items. WHEREAS, the solicitation provides that additional items/services of the same general category may be added based on the discount price sheet provided with the proposal. WHEREAS, the solicitation sought various water instrumentation equipment, parts, and services, and the City wishes to purchase the same. WHEREAS, Department staff verified that the item(s) are within the scope of the original solicitation; WHEREAS, Department staff verified that this amendment does not increase the total compensation payable under the Agreement. NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by and through their duly authorized representatives, agree to the following, which amend the Agreement as follows: I. AMENDMENT The Agreement is hereby amended to add the items in Attachment 1. OFFICIAL RECORD CITY SECRETARY H. ALL OTHER TERMS SHALL REMAIN THE SAME FT. WORTH, TX All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. [SIGNATURE PAGE FOLLOWS] First Amendment to Fort Worth City Secretary Contract No.65517 Page 1 of 3 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: Jesica McEachern Title: Assistant City Manager Date: 10/05/2026 APPROVAL RECOMMENDED: Christopher f+arder By: Christopher Harder (Sep 24, 2026 14:09:45 CDT) Name: Chris Harder Title: Water Director ATTEST: By: 1j Name: City Secretary Title: Jannette Goodall CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Reyc�a %v""" Name: Regina Jones Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: QQ By: �nn QFORT*Q Name: Amarna Muhammad/Jordan Alvarez P� ��0 00 o�ODdd PVo g=� Title: Assistant City Attorney oaa*oo Qo*pd VENDOR: North Texas HydromulcI & Landscape Services, LLC 1 By: _--_ Name: Nancy Title: Owns CONTRACT AUTHORIZATION: M&C Form 1295: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. Page 2 of 3 ATTACHMENT I ESTIMATE North Texas Hydromulch & ntxlandscaping@yahoo.com Landscape Services, LLC +1 (817) 917-5622 1704 Montrose Dr www.ntxlandscaping.com River Oaks. TX 76114-2146 Bill to The City of Fort Worth 1608 11th Ave Fort Worth, TX 76102 Ship to The City of Fort Worth 1608 11th Ave Fort Worth, TX 76102 a Q U in nbc Estimate details PO Number: PENDING Estimate no.: 8259 Service Address: 14904 BLAKELY WAY Estimate date: 09/06/2026 WO#: 26-109346 iY Date Product or service Description Qty Rate Amount 1. Misc Tree Delivery & Installation Fee 1 $375.00 $375.00 2. Trees 100 gallon Cedar Elm Tree 1 $975.00 $975.00 Total $1,350.00 Note to customer This is a ESTIMATE of quantity needed the bill will reflect actual quantity used. No Warranty on sod, hydromulch, drill seedng, plants, shrubs and trees,unless noted on estimate.. North Texas Hydromulch & Landscape Services, LLC is not liable for any of the above named items after installation. Please see our website for proper care instructions. Exclusion:Clearing,cleaning,repair, mantenance,hand diggng,rocky soil, inspections,re-vegetation of disturbed ground, seedbed preparation,water sources, debris renwval,traffic control.soil analysis, and mowing. Quotes for these items are available upon request. Please call 817.917.5622 'Due to time constraints with vendors bids,this estimate is valid for 30 Days Please notify North Texas Hydromulch & Landscape Services, LLC whether this bid has been accepted or re)ected. Thank You!! First Amendment to Fort Worth City Secretary Contract No. Page 3 of 3 City of Fort Worth, Mayor and DATE: 06/09/26 Texas Council Communication M&C FILE NUMBER: M&C 26-0470 LOG NAME: 13P26-0036 GRASS SEED, SOD AND INSTALLATION SERVICES LSJ WATER SUBJECT (ALL) Authorize Execution of Non -Exclusive Agreements with Civilian Division, LLC. dba GI -Mow, North Texas Hydromulch & Landscape Services, LLC and Greycon Inc for Grass Seed, Sod, and Installation Services for the Water Department in an Annual Amount Up to $205,000.00 and Authorize Four One -Year Renewals in Escalating Amounts RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive agreements with Civilian Division, LLC. dba GI -Mow, North Texas Hydromulch & Landscape Services, LLC and Greycon Inc, for grass seed, sod, and installation services for the Water Department in an annual amount up to $205,000.00 and authorize four, one-year renewals in the amount of $215,250.00 for the first renewal, $226,012.50 for the second renewal, $237,314.85 for the third renewal, and $249,180.59 for the fourth renewal. DISCUSSION: The purpose of this Mayor & Council Communication (M&C) is to authorize exection of non-exclusive agreements with Civillian Division, LLC. dba GI -Mow North Texas Hydromulch & Landscape Services, LLC and Greycon Inc., for grass seed, sod and installation services. The Water Department approached the Purchasing Division for assistance with securing an agreement for grass seed, sod, and installation services on an as -needed basis. Purchasing issued a Request for Proposal (RFP) No.26-0036 that consisted of detailed specifications and describing the required responsibilities and requirements to provide these services for the City of Fort Worth. The RFP was advertised in the Fort Worth Star -Telegram on February 11, 2026, February 18, 2026 and February 25, 2026. The City received four responses. Harris Son's Quality Lawn Care was deemed non -responsive due to not bidding on any of the required line items. An evaluation panel consisting of representatives from the Enviromental and Water Department reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidder Evaluation Factors a b c d e Total score North Texas Hydromulch & Landscape Services, LLC ]0 12 20 20 15 67 Civilian Division, LLC. dba GI -Mow 0� 12 20 20 4 56 Greycon Inc. 51.23 Best Value Criteria: a. Small Business b. Contractor's Qualifications and Experience c. Contractor's ability to meet the City's need/workload d. Technical Approach e. Cost of service After evaluation, the panel concluded that Civilian Division, LLC. dba GI -Mow, North Texas Hydromulch & Landscape Services, LLC and Greycon Inc, presented the best value. Therefore, the panel recommends that Council authorize agreements with Civilian Division, LLC. dba GI -Mow, North Texas Hydromulch & Landscape Services, LLC and Greycon Inc. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids meet specifications. Due to inflation and supply chain concerns, staff recommends the total compensation for each annual renewal term be increased by 5% to ensure the City is able to meet demand. The total compensation for the initial term of the contracts shall not exceed $205,000.00 and authorize four, one- year renewals in the amount of $215,250.00 for the first renewal, $226,012.50 for the second renewal, $237,314.85 for the third renewal, and $249,180.59 for the fourth renewal. FUNDING: The maximum amount allowed under this agreement for the initial term will be $205,000.00; however, the actual amount used will be based on the needs of the department and available budget. Funding is budgeted in the General Operating & Maintenance category in the Water & Sewer Fund for the Water Department.. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date SMALL BUSINESS: In accordance with the City's Small Business Ordinance, the City has established a 30% Small Business goal for this solicitation/contract. No vendor met the criteria to achieve this goal. Therefore, the responses were evaluated based on the remaining best value criteria. RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms at the amounts authorized through this M&C. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. This will serve ALL COUNCIL DISTRICTS FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to support the approval of the above recommendation and execution of the agreements. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office W. Reginald Zeno 8517 Jesica McEachern 5804 Originating Business Unit Head: Reginald Zeno 8517 Christopher Harder 5020 Additional Information Contact: Brandy Hazel 8087 La'Kita Slack -Johnson 8314 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: North Texas Hydromulch and Landscape Services, LLC Subject of the Agreement: The vendor will grass, seed and sod M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 7-13-2026 If different from the approval date. Expiration Date: 7-12--2027 If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No 0 Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.