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Home My WebLink About065785-A1 - General - Contract - Fort Worth Window Cleaning, Inc.CSC No. 65785 -Al FIRST AMENDMENT OF VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF FORT WORTH AND FORT WORTH WINDOW CLEANING, INC. FORT WORTH CITY SECRETARY CONTRACT NO. 65785 This First Amendment to the VENDOR SERVICES AGREEMENT ("First Amendment") is made by and between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation and FORT WORTH WINDOW CLEANING, INC. ("Vendor"), each individually referred to as a "party" and collectively referred to as the "parties." WHEREAS City and Vendor entered into an agreement for interior and exterior window washing services, said agreement being identified as Fort Worth City Secretary Contract 65785 and having an effective date of September 4, 2026 (the "Agreement"); WHEREAS, the parties would like to enter into this First Amendment to increase the total compensation of the Agreement to $205,100.00 as authorized by M&C 26-0877; and WHEREAS, the line -item prices remain the same; NOW THEREFORE, City and Vendor, acting herein by and through their duly authorized representatives, agree to the following terms: 1. The Original Agreement is hereby amended by deleting the language, in its entirety, in Section 3 of the Original Agreement, titled Compensation, and replacing it with the following language: 3. Compensation. City will pay Vendor in accordance with the provisions of this Agreement, including Exhibit "B," which is attached hereto and incorporated herein for all purposes. Total compensation under this Agreement will not exceed Two Hundred Five Thousand One Hundred Dollars and 00/100 ($205,100.00). Vendor will not perform any additional services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City will not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. 2. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [signature page follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fort Worth City Secretary Contract No. 65785 -Al Fort Worth Window Cleaning, Inc. Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH: Vah, %—'L By: Valerie Washington (Oct 7, 2026 10:42:32 CDT) Name: Valerie Washington Title: Assistant City Manager APPROVAL RECOMMENDED: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. 47 By: Jeffrey Cope (Oct 6, 2026 11:24:23 CDT) Name: Jeff Cope Title: Purchasing Manager APPROVED AS TO FORM AND By: I LEGALITY: Name: Marilyn Marvin Title: Property Management Director ATTEST: 4 9 aann a"� � popT�9d0 ago °=d A PdQ 4d nnoa�44 By: CONTRACT AUTHORIZATION: Name: Jannette S. Goodall M&C: 26-0877/ September 15, 2026 Title: City Secretary Form 1295: 2026-1479566 VENDOR: Fort Worth Window Cleaning, Inc. By: sus Name: Sheila Shirley Title: Operations Manager Date: 10/06/2026 Fort Worth City Secretary Contract No. 65785 -Al Fort Worth Window Cleaning, Inc. By: Name: Amarna Muhammad Title: Assistant City Attorney OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 2 of 2 FORT WORTH, MAYOR AND COUNCIL COMMUNICATION 7.2.2 WINDOW WASHING SERVICES PMD DATE: 09/15/26 M&C FILE NUMBER: M&C 26-0877 DEPARTMENT: FINANCIAL MANAGEMENT SERVICES SUBJECT (ALL) Authorize Execution of an Agreement with Fort Worth Window Cleaning, Inc. for Window Washing Services in an Annual Amount Up to $205,100.00 for the Initial One -Year Term and Authorize Four One -Year Renewal Options for the Same Annual Amount for Multiple City Departments RECOMMENDATION It is recommended that the City Council authorize the execution of an agreement with Fort Worth Window Cleaning, Inc for window washing services in an amount up to $205,100.00 for the initial term and authorize four one-year renewal options for the same amount for multiple City Departments. DISCUSSION The purpose of this Mayor and Council Communication (M&C) is to authorize an agreement with Fort Worth Window Cleaning, Inc for window washing services. These services provide routine interior and exterior window washing for multiple City departments and facilities, including specialized glass areas, to maintain the cleanliness, appearance, and functionality of City -owned facilities. The Property Management, Code Compliance, Public Events, Aviation, Park and Recreation, and Library Departments approached the Purchasing Division to secure an agreement for window washing services. To procure these services, Purchasing issued Request for Proposal (RFP) 26-0214, which outlined detailed service specifications, vendor qualifications, and performance expectations. The RFP was advertised in the Fort Worth Star -Telegram on Wednesdays from June 17, 2026, to July 1, 2026. The City received seven (7) responses. Trifecta Home Services was deemed non -responsive because its proposal did not include the required Technical Response and Pricing Methodology. An evaluation panel consisting of representatives from the Property Management and Library Departments reviewed and scored the submittals using Best Value Criteria. 1 of 4 FORT WORTH, The individual scores were averaged for each criteria and the final scores are listed in the table below: Evaluation Factors Proposer Total Rank A B C D E Fort Worth Window 21.67 11 8 25 25 90.67 1 Cleaning, Inc. FlowerHill Facility Services, 16.67 9.50 7 25 12.86 71.03 2 LLC CCNG Enterprises, LLC 21.67 13.50 9.67 0 20.44 65.28 3 All Janitorial Professional 17.50 6.50 2.33 25 4.85 56.18 4 Services, Inc. DMA Building Services Inc 19.17 8.50 7.67 0 0 35.34 5 City Wide Building 16.67 8.50 5.67 0 0 30.84 6 Services, LLC Best Value Criteria: A. Qualifications & Company Experience (25 available points) B. Staffing, Supervisors, and Project Managers (15 available points) C. Pricing Methodology (10 available points) D. Small Business Participation (25 available points) E. Cost (25 available points) After evaluation, the panel concluded that Fort Worth Window Cleaning, Inc, was the best value to the City and capable of performing the requested services. Staff certifies that the recommended vendor's proposal meets specifications. No guarantee was made regarding the volume or frequency of services request. The combined annual amount allowed under the agreement will be up to $205,100.00; however, the actual amount will be based on the needs of the department and available budget. Department Budgeted Amount Aviation Department $15,000.00 2 of 4 FORT WORTH, Code Compliance Department $6,000.00 Library Department $15,000.00 Park and Recreation Department $5,100.00 Property Management Department $114,000.00 Public Events Department $50,000.00 FUNDING: Funding is budgeted in various accounts in the participating departments' operating budgets, as appropriated. AGREEMENT TERMS: Upon City Council approval this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for up to four (4) additional one-year terms. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. SMALL BUSINESS PROGRAM: In accordance with the City's Small Business Ordinance, the City has established a 30% Small Business goal for this solicitation/contract. Fort Worth Window Cleaning, Inc. is a certified small business and has committed to completing 100% of the total contract award, thereby meeting the requirements of the City's Small Business Ordinance. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. These agreements will serve ALL COUNCIL DISTRICTS. This contract requires a Form 1295. FISCAL INFORMATION/CERTIFICATION The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the contract. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. SUBMITTED FOR CITY MANAGER'S OFFICE BY: Reginald Zeno, # 8517 3 of 4 FORT WORTH, ORIGINATING BUSINESS UNIT HEAD: ADDITIONAL INFORMATION CONTACT: ATTACHMENTS Reginald Zeno, # 8517 Marilyn Marvin, # 7708 Brandy Hazel, # 8087 Denise Medrano, # 8063 1. CONFIDENTIAL - Fort Worth Window Cleaning -1295 [7.2.2.1 - 1 page] 2. CONFIDENTIAL - Fort Worth Window Cleaning- SAM [7.2.2.2 - 2 pages] 3. CONFIDENTIAL - Fort Worth Window Cleaning- SOS [7.2.2.3 - 1 page] 4. CONFIDENTIAL - FID Table Window Washing Services [7.2.2.4 - 1 page] 4 of 4 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Fort Worth Window Cleaning, Inc. Subject of the Agreement: CSC 65785 -Al M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No O 65785 -Al If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. No confidential items in amendment Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No O Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. 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