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HomeMy WebLinkAbout057029-A3 - Construction-Related - Contract - Neel-Schaffer, Inc.CSC No. 57029-A3 AMENDMENT No.3 3 TO CITY SECRETARY CONTRACT No. 57029 WHEREAS, the City of Fort Worth (CITY) and Neel -Schaffer, Inc., (ENGINEER) made and entered into City Secretary Contract No. 57029, (the CONTRACT) which was authorized by M&C 22-0049 on the 11th day of January, 2022 in the amount of $ 543,512.00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment No.1 in the amount of $53,760.00 which was administratively authorized on September 22nd, 2023, and Amendment No.2 in the amount of $20,000.00 which was administratively authorized on December 8th, 2025; and WHEREAS, the CONTRACT involves engineering services for the following project: Water and Sanitary Sewer Replacement Contract 2020, WSM-J, CPN 103420; and WHEREAS, it has become necessary to execute Amendment No. 3 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional construction services to be performed by Engineer totals $100,000.00. (Water: $80,000.00; Sewer: $20,000.00) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $717,272.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas W&SS Rapt on Contract 2020, WSM-J Prof Services Agreement Amendment Template 103420 Revision Date: June 13, 2023 Page 1 of 2 EXECUTED and EFFECTIVE as designated Assistant City Manager. APPROVED: City of Fort Worth Jesica McEachern Assistant City Manager 10/07/2026 DATE: ATTEST: of the date subscribed by the City's 10/07/2026 Jannette Goodall City Secretary APPROVAL RECOMMENDED: Christopher Harder 09/30/2026 Christopher Harder Sep 30, 2026 11:16:14 CDT) Christopher Harder, P.E. Director, Water Department Contract Compliance Manager: Engineer Neel -Schaffer, Inc. ames P. Amick, P.R. Engineering Manager DATE: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Jose Andrade Project Manager APPROVED AS TO FORM AND LEGALITY: Douglas Black (Sep 30, 2026 13:59:50 CDT) 09/30/2026 Douglas W. Black Sr. Assistant City Attorney City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: June 13, 2025 Page 2 of 2 M&C No.#: 26-0601 M&C Date: August 11, 2026 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX W&SS Repi on Contract 2020, WSM-J 10342C June 9, 2026 Mr. Jose Andrade City of Fort Worth - Water Department 100 Fort Worth Trail Fort Worth, Texas 76102 Reference: Design Services for Water and Sanitary Sewer Replacement Contract 2020, WSM- J, CSC No. 57029, City Project Number 103420; Amendment 3 for Additional Construction Phase Services Dear Jose: Neel -Schaffer, Inc. offers additional Professional Engineering Services for this project. These additional services were requested by the City of Fort Worth, to provide more detailed and frequent site visits and review of the 24" water line laying schedule. • Provide approximately nine months of twice a week site visits (with photos and reports) during the construction of the 24" water line. • Provide detailed review of 24" water line laying schedule. • Provide additional RFI review. Neel -Schaffer, Inc. proposes to increase the contract amount by $100,000.00 for these additional services. See attached Level of Effort for backup. All additional services will be performed in accordance with the original contract dated January 22, 2022. Summary of Contract Fee Original Contract Amount $543,512.00 Amendment 1 $53,760.00 Amendment 2 $20,000.00 Proposed Amendment 3 $100.000.00 Revised Contract Amount $717,272.00 O:Uobs\16921 - 2020 WSM-J\Admin\Contract\Am 3\2020 WSM-J Amendment 3.docx P: 817.870.2422 1 F: 817.870.2489 515 Houston Street. Suite 651 Fort Worth, TX 76102 www.neel-schaffer.com U, C C ry E C 2 C a, 0 a v M U, 0) C C ra U) at C O12 Mr. Jose Andrade June 9, 2026 Page 2 of 2 If you have any questions or we may be of further service, please call me at 817/909-2807. Sincerely, NEEL-SCHAFFER, INC. James P. Amick, P.E. Engineer Manager TBPELS PE Firm Reg. No. F-2697 TBPELS LS Firm Reg. No. 10027200 O:Uobs\I6921-2020 WSM.Mdmin\Contract\Am 3\2020 WSM-J Amendment 3.docx Amendment 3 Level of Effort TASK/HOUR BREAKDOWN Design Services for Inspection Water and Sanitary Sewer Replacement Contract 2020, WSM-J City Proiect No. 103420 Task No. Task Description Labor hours Total Labor Cost Ex ense Total Expense Cost Task Sub Total Percent Complete Remaining Budget Principal Project Mena er Project En ineer EIT CADD Administrative Subconsultant MWBE Non.MWBE Travel Reproduction ate $320 $255 $195 $175 $195 $110 6.0 Construction Phase Services 13 20 104 386 0 22 $99,510 $0 $0 $400 $90 $490 $100,000 6.1 Constrmction Support $0 $0 $0 6.1.1 Attend Preconstrucron Conference $0 $0 $0 6.1.2 Attend Public Meeting $0 $0 $0 6.1.3 Site Visits W/ Reports 10 10 20 386 20 $79,400 $400 $75 $475 $79.875 6.1.4 RFI's 1 2 24 $5,510 $0 $5,510 6.1.5 Change Orders $0 $0 $0 6.1.6 Shop Dmwin s 2 8 60 2 $14,600 $15 $15 $14,615 6.1.7 Fey App's $0 $0 $0 6.2 evOnd 0r8w,ngslA0 eu,Ft $0 $0 $0 Totals 13 20 104 386 0 22 $99.510 $0 $0 $400 590 $490 $100,000 Water Line Footage 15,652 74% Sewer Line Footage 5,502 26% 21,154 100% (A) Total Fee $100,000 (B) Survey Fee $0 (C) Total Fee (-) survey Fee $100,000 Water Fee (70% of C) Sewer Fee (30% of C) $70,000.00 $30,000.00 City of Fort Worth, Texas Attachment B' Level of Effort Supplement Typical Water and Sewer Replacement FWWTR Official Release Date: 8.O9.2012 Project Summary Total Hours 545 Total Labor $99,510 Total Ex a $490 MBE/SBE Subconsultant $0 Non-MBEISBE Subconsultant $0 10% Sub Markup $0 MBE/SBE Participation 0.0% Total Project Cost $100,000.00 FORT WORTH. MAYOR AND CO NCIL CO NICATJON 7.1.31 WATER AND SANITARY SEWER REPLACEMENT CO RACT 2020 WSM-J PROJECT CO TRUCTIO CO RACT AND ENGINEERING AMENDMENT NS NT DATE: 08/11/26 M&C FILE NUMBER: M&C 26-0601 DEPARTMENT: WATER SUBJECT (CD 8) Authorize Execution of a Contract with Jackson Construction, Ltd., in the Amount of $12,592,547.50 and Authorize Execution of Amendment No. 3 in the Amount of $100,000.00 to an Engineering Agreement with Neel -Schaffer, Inc., for Water and Sanitary Sewer Replacement Contract 2020, WSM-J Project, and Adopt Appropriation Ordinance to Effect a Portion of Water's Contribution to the Fiscal Years 2026-2030 Capital Improvement Program RECO NDATION It is recommended that the City Council: 1. Authorize execution of a contract with Jackson Construction, Ltd., in the amount of $12,592,547.50 for Water and Sanitary Sewer Replacement 2020, WSM-J project (City Project No. 103420); 2. Authorize Execution of Amendment No. 3 to City Secretary Contract No. 57029, an Engineering Agreement with Neel -Schaffer, Inc., in the amount of $100,000.00, for Water and Sanitary Sewer Replacement Contract 2020, WSM-J project (City Project No. 103420) for a revised contract amount of $717,272.00; and 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water and Sewer Capital Projects Fund in the amount of $13,698,960.00, transferred from available PayGo funds in the Water and Sewer Fund, for the purpose of funding the Water and Sanitary Sewer Replacement Contract 2020, WSM-J project (City Project No. 103420) and to effect a portion of Water's contribution to the Fiscal Years 2026-2030 Capital Improvement Program. DISCUSSION The purpose of this Mayor & Council Communication (M&C) is to authorize execution of a construction contract with Jackson Construction, Ltd., and authorize Amendment No. 3 to an Engineering Agreement with Neel Schaffer, Inc. for the Water and Sanitary Sewer Replacement Contract 2020, WSM-J project. 1 of 17 FORT WORTH. On January 11, 2022, M&C 22-0049 authorized an engineering agreement with Neel -Schaffer, Inc., (city Secretary Contract No. 57029) in the amount of $543,512.00 for the preparation of plans and specifications for the Water and Sanitary Sewer Replacement Contract 2020, WSM-J project. The agreement was subsequently revised by Amendment No. 1 in the amount of $53,760.00 administratively authorized on September 22, 2023, for design of additional water and sanitary sewer mains on the project and Amendment No. 2 in the amount of $20,000.00 administratively authorized on December 8, 2025, for the preparation of plans and specifications for pavement replacement revisions. Amendment No. 3 in the amount of $100,000.00 will provide for additional construction phase services including site inspections, Request for Information (RFI) review, submittal review, and shop drawing review. Additionally, this Mayor and Council Communication (M&C) will authorize execution of a construction contract with Jackson Construction, Inc., in the amount of $12,592,547.50 for the replacement of deteriorated sanitary sewer and cast iron mains as indicated on the following streets. Street From To Scope of Work Mitchell Boulevard E. Berry Street Moresby Street Water/ Sewer Mitchell E. Berry Street Canberra Court Water Boulevard Canberra Court E. Berry Street Shropshire Street Water/Sewer Mitchell Malvern Trail Canberra Court Water Boulevard Shropshire Street Mitchell Dead End Water/Sewer Boulevard Sandgate Street Shropshire Street E. Berry Street Water/Sewer Lowriemore Lane Sandgate Street Mitchell Water/Sewer Boulevard Spiller Street Sandgate Street Mitchell ater/Sewer Boulevard 2 of 17 FORT WORTH. Rattikin Road Sandgate Street Mitchell Water/Sewer Boulevard Moresby Street Sandgate Street Mitchell Water/Sewer Boulevard Burchill Road Mitchell Binkley Street Sewer/Water Boulevard McKenzie Street Burchill Road North 150 Feet Asphalt pavement rehabilitation will be conducted on all the roadways curb to curb subsequent to the water and sanitary sewer main replacement. The project was advertised for bids on February 4, and February 11, 2026, in the Fort Worth Star -Telegram. On May 28, 2026, the following bids were received: Bidder Amount Time of Completion Jackson Construction, Inc. $12,592,547.50 750 Calendar Days DDM Construction Corporation $12,641,623.00 Woody Contractors, Inc. $13,733,924.50 SYB Construction Co., Inc $13,825,820.62 William J. Schultz, Inc. dba Circle C Construction Company $14,248,822.50 Western Municipal Construction of Texas, LLC $15,200,002.00 SMALL BUSINESS (SB) GOAL - Jackson Construction, Inc, is in compliance with the small business goal. Jackson Construction, Inc, is committed to 30 percent SBE participation. The City's SBE goal is 30 percent. In addition to the contract amount, $599,664.50 (Water: $426,416.00, Sewer: $173,248.50) is required for project management, material testing, and inspection. Project contingencies are provided in the amount of $406,748.00 (Water: $290,863.00; Sewer: $115,885.00). The sanitary sewer component of this project is part of the Sanitary Sewer Overflow Initiative Program of the Water Department. Approximately 17,400 linear feet of cast iron water pipe and 5,250 linear feet of deteriorated sanitary sewer pipe will be removed and replaced as part of this project. 3 of 17 FORT WORTH. It is the practice of the Water Department to appropriate its Capital Improvement Program (CIP) plan throughout the Fiscal Year (FY) instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. Funding is budgeted in the Transfer to Water/Sewer account of the Water and Sewer operating budget for the purpose of funding the W/SS Replace Contract 2020 WSM-J project within the Water & Sewer Capital Projects Fund. FY2026 - Water PAYGO Appropriations per City Ordinance 27979-09-2025 FY2026 FY2026 YTD PayGo This M&C FY2026 Original Amended Approved Remaining Adopted PayGo for/Moved to PayGo Balance PayGo (Includes any Capital Projects council actions subsequent to budget adoption) $101,090,082.00 $162,457,207.00 $162,457,207.00 $13,698,960.00 $148,758,247.00 Note: There may be other pending actions or recently approved actions that are not reflected in the table due to timing. Appropriations for the Water and Sanitary Sewer Replacement Contract 2020 WSM-J project are as depicted below: Fund Existing Additional Project Total* Appropriations Appropriations W&S Capital Projects $760,779.00 $13,698,960.00 $14,459,739.00 - Fund 56002 Project Total $760,779.00 $13,698,960.00 $14,459,739.00 *Numbers rounded for presentation purposes. The project is located in COUNCIL DISTRICT 8. This contract requires a Form 1295. 4 of 17 FORT WORTH. FISCAL INFORMATION/CERTIFICATION The Director of Finance certifies that funds are currently available in the Water & Sewer Fund, and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the W&S Capital Projects for the W/SS REPL Contract 2020, WSM-J project to support the execution of the construction contract and the engineering amendment. Prior to an expense being incurred, the Water Department has the responsibility of verifying the availability of funds. SUBMITTED FOR CITY MANAGER'S OFFICE BY: Jesica L. McEachern, # 5804 ORIGINATING BUSINESS UNIT HEAD: Chris Harder, # 5020 ADDITIONAL INFORMATION CONTACT: Jose Andrade, # 8084 ATTACHMENTS 1. Map 1 - Water and Sewer Replcmt 2020, WSM-J Project [7.1.31.1 - 1 page] 2. Map 2 - Water and Sewer Replcmt 2020, WSM-J Project [7.1.31.2 - 1 page] 3. Ordinance Appropriation (R3) - Water and Sewer Replcmt 2020, WSM-J Project [7.1.31.3 - 1 page] 4. CONFIDENTIAL - Form 1295 Certificate - Neel- Schaffer [7.1.31.5 - 1 page] 5. CONFIDENTIAL - Form 1295 Certificate - Jackson [7.1.31.6 - 1 page] 6. CONFIDENTIAL - Sam.gov - Neel -Schaffer [7.1.31.7 - 2 pages] 7. CONFIDENTIAL - Sam.gov - Jackson [7.1.31.8 - 2 pages] 8. CONFIDENTIAL - Funds Availability - Water and Sewer Replcmt 2020, WSM-J Project [7.1.31.9 - 1 page] 9. CONFIDENTIAL - FID Table - Water and Sewer Replcmt 2020, WSM-J Project [7.1.31.10 - 1 page] 10. CONFIDENTIAL - Project Budget Summary - Water and Sewer Replcmt 2020, WSM-J Project [7.1.31.11 - 1 page] 5 of 17 WSSC24WSMJ-JACKSON+NEELSA3 FID Table .- a 2026 $10,492,701.00 2 56002 0600430 4956001 103420 2 56002 0600430 103420 2026 $10,492,701.00 2 56002 0700430 4956001 103420 2026 $3,206,259.00 2 56002 0700430 103420 2026 $3,206,259.00 2 56001 a•• 0609020 • 5956001 a $10,492,701.00 IlIIM•• 2 56002 0600430 4956001 103420 001780 9999 ($10,492,701.00) 56001 0709020 5956001 $3,206,259.00 2 56002 0700430 4956001 103420 001780 9999 ($3,206,259.00) a 2 56002 0600430 9999 $79,890.00 Water - Staff 5110101 103420 001780 2 56002 0600430 5550102 103420 001780 9999 $2,000.00 Water -Public Outreach 2 56002 0600430 5330500 103420 001730 9999 $80,000.0(' Pay to Engineering Firm 1 56002 0600430 5740010 103420 001780 9999 $9,695,422.00 Pay to Contractor 2 56002 0600430 5740010 103420 001780 9999 $290,863.00 Water Contingency 2 56002 0600430 5330500 103420 001784 9999 $79,890.00 TPW - Soil Lab Consultant 2 56002 0600430 5310350 103420 001784 9999 $14,979.00 Soil Lab TPW Staff 2 56002 0600430 5110101 103420 001785 9999 $249,657.00 Water inspection 56002 0700430 103420 $0.50 Rounding 2 56002 0700430 5110101 103420 001780 9999 $30,130.00 Water - Staff 2 56002 0700430 5330500 103420 001730 9999 $20,000.00 Pay to Engineering Firm 1 56002 0700430 5740010 103420 001780 9999 $2,897,125.50 Pay to Contractor 2 56002 0700430 5740010 103420 001780 9999 $115,885.00 Sewer Contingency 2 56002 0700430 5330500 103420 001784 9999 $30,130.00 TPW - Soil Lab Consultant 2 56002 0700430 5310350 103420 001784 9999 $7,533.00 Soil Lab TPW Staff 2 56002 0700430 5310350 103420 001785 9999 $105,455.00 TPW inspection 2 56002 2060000 103420 RETAIN Combo Code for Retainage 16 of 17 MAYOR AND COUNCIL COMMUNICATION MAP 60WSSC20WSMJ-JACKSON+N EELSA3 Fort Worth FORT WORTH® E BERRY STS', 6! �r•17 , RENAISSANCE SQ MORESBY ST MAYOR AND COUNCIL COMMUNICATION MAP 60WSSC20WSMJ-JACKSON+N EELSA3 00 5P --i 0 I m r r v F- AVE J z AVE K � Q AVE L jrw AVEM %I%P�h' ,ll T I JL QU//v4 ST \ k �, Grti MST cyF< \ y?8) FORT WORTHo ':� e R 7of17 Ro I - U) J J I I BIDEKER AVE H Co w J z CRENSHAW AVE 00 z W J U) W FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Neel -Schaffer, Inc. Subject of the Agreement: Water and Sanitary Sewer Replacement Contract 2020, WSM-J M&C Approved by the Council? * Yes © No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes © No ❑ 57029-A3 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes © No ❑ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No © If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 8/11/2026 If different from the approval date. Expiration Date: N/A If applicable. Is a 1295 Form required? * Yes © No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. 103420 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes © No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.