HomeMy WebLinkAbout061774-A1 - General - Contract - DataProse, LLCCity Secretary Contract No.
61774 -Al
FIRST AMENDMENT OF CITY SECRETARY CONTRACT NO. 61774
A COOPERATIVE PURCHASE AGREEMENT BETWEEN
THE CITY OF FORT WORTH AND
DATAPROSE, LLC
This First Amendment to City Secretary Contract Number 61774 ("First Amendment") is
made and entered into by and between the City of Fort Worth ("City"), a Texas home -rule municipal
corporation, acting by and through its duly authorized Assistant City Manager, and Dataprose, LLC
("Vendor"), a Delaware limited liability company, by and through its duly authorized representative. The
City and Vendor may each be individually referred to herein as a "party" and collectively as the "parties."
WHEREAS, on September 25, 2024, City and Vendor entered into City Secretary Contract
Number 61774 (the "Agreement"), as authorized by Fort Worth City Secretary Contract No. 44367, that
certain Cooperative Purchasing Agreement for Goods and Services between the City and the City of Plano,
Texas, and relying on that certain contract between the City of Plano, Texas and Vendor as depicted in
Exhibit B of the Agreement, for Vendor to provide the City with water bill printing and mailing services;
and
and
and
WHEREAS, on September 25, 2025, the parties renewed the Agreement for its first renewal term;
WHEREAS, on September 25, 2026, the parties renewed the Agreement for its second renewal;
WHEREAS, the parties desire to amend the Agreement to update the price schedule; and
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
I.
AMENDMENT
1. City and Vendor hereby agree to repeal and replace Exhibit A of the Agreement, with the attached
Exhibit A-2 to this First Amendment.
II.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall remain in
full force and effect.
III.
ELECTRONIC SIGNATURE
This Amendment maybe executed in multiple counterparts, each of which shall be an original and
all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a
PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original.
First Amendment of CSC No. 61774
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
[Signature Page Follows]
First Amendment of CSC No. 61774
Executed to become effective as of the date signed by the Assistant City Manager below.
CITY:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
By: performance and reporting requirements.
Name: Jesica McEachern
Title: Assistant City Manager
Date: 1 0/05/2026 By: Richard Lisenbee (Oct 2, 2026 11:55:09 CDT)
Name: Richard Lisenbee
APPROVAL RECOMMENDED: Title: Sr. IT Manager,
Water Department
Christopher Rarder APPROVED AS TO FORM AND LEGALITY:
By: Christopher Harder (Oct 5, 2026 14:14:24 CDT)
Name: Christopher Harder, P.E.
Title: Director, Water Department
ATTEST:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
DATAPROSE, LLC
By: Bria nyder (Oct 5, 2026 12:03:37 EDT)
Name: Brian Snyder
Title: Chief Sales Officer
Date: 10/05/2026
d z11
By: n 202 M. KeviAnders, II (Oct 5, 14:16:06 CDT)
Name: M. Kevin Anders, II
Title: Assistant City Attorney
M : 24-0297
Form 1295: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment of CSC No. 61774
EXHIBIT A-2
UTILITY BILL AND INSERT PRINTING AND FULFILLMENT
PRICE LIST & PRICE SCHEDULE
DATATOS2®
PRICING:
Statement Container Includes:
- Data Processing $0.099 ea
- 8.5x11 paper w perforated payment coupon
- Simplex, CMYK (full color) imaging front
- #10 window envelope
- #9 window return envelope
- Folde, Insert, presort and deliver to USPS
OPTIONAL SERVICES PRICING:
Implementation/Utility Set-up
Waived
1 Time
Search & View Bill/Statement Archive - includes 18 months
Waived
Each
Additional Inserts - up to 3 at no charge
$0.003
Each
Additional Impressions
$0.038
Each
Oversized bills (8-99 page/includes 9x12 envelope)
$0.383
Each
— for hand inserting of statements greater than 8 pages
$4.38
Each
S&V API - 3rd party PDF connection
$100.00
Month
Additional programming —client requested/approved
$125.00
Hour
Bill Suppression
$0.035
Each
E -bill
$0.055
Each
NCOALink (Address Correction/Update)
$0.25
Correction
Offline folding — for inserts provided by client that are not
$0.005
Each
folded
Cost
Each
Special Handling — Overnight + FedEx charge
Estimated Postage Cost / 1-3oz. Piece — Based on the
$0.507
Each
lowest possible 5 -digit zip code rate. Actual postage will apply.
Os
Z
<F LL a
O F
U �
O
O
0
0
-O -O
C a)
00
O
00
11
C L
a) C
u
C cc
00 b4
E.E
C
a) C
o
L! N
7
O N
ti L
O
O
a) N C
U Q a
L E
O _ aJ
al
al
T
al
? N
O O
E O
n
La)
y t/i
O
Y
O
Y
O N L
O O
a)
a)
E a O
O
2
O
Z
N M 'n
•= O .v
.�n C
a >
Y
M
>0>
a7
9 LL
C
C
].
[a O _T
a)
a)
} n y
L O
E
E
E
E
c a
° u
u 0) a
7 O
_ +
U
U
Cl
a v c
O
m O
O^
M
3
O O
U
C
00
d
V
N
a`
Q
m
C)
-
a
m
a)
a)
C
C
a) U
W
W LL
N
�
M
00 O
m
Ln
i
m O
00
0o
Ln
0 o
m
m
O
tn
O
>
>
v
a
21
a
a`
) J
CL
D
= O
W
- U
L L
L
L
L
W
O
m l0
a)
fa
f0
K
?
W W
W
W
W
n-
N H
O
11
O
T
O
O
1
=
3
C
•Y—,
v C
Q1
00
l0
Q
m 3
N
V cr
al T
c
�
Q
W c
a)
_Q a
S.
U
aJ
a
yU
C C
v
O
X i i M
Incc
N O L
a
C
a a y
a)
In
N
in O >, a,, ,�
+
v v•
on
cc
"O
�n vyi
O v -
m
v
in
v—
+
O
N O a
y cc
C
00 a)
Up
0
L
vE
c . cc
= X
In
In=
X ,n
a
o
a
N O
N
a)
C
a
3
-
C
4J
O O
cn Z L
N
In
N
00
a
0 7
3 —c
C
L
C
E m
aJ
'6 -0 OJ au+ O
> C
`O
t ;C
_
❑
a
❑
a a 5 a) E
O -
,
y O
m
cc
C
E
y
.2
Q
O
C C
C
C
C
O
N y
fa la
-a
f0
-a
fa
fa
W C
O
s
a
a
u_ O
LL
a) v
O)
O)
a)
J U
a)
N a)
N
O)
aJ
<0)
C
of N
coca
u1
cc,
vl
cc
N
ccc
Z
a) a)
a)
a)
al
O Ln
,n
a s
a
a
a
cc
❑
al
❑
L
55
y
y
<D-
00
0
0
0
0
Exhibit B
Page 8 of 66
v
E N is C C
•`—� '� j, i CC9C
(Ca
C) CC U YO C YVf N N
U m
O> C N 0 T O N N
7 C V
CC Y OO CC O_ 7 ≥ O_ E O -O
_ 7
04 m O? O w Q V
a o v o E 0U
V O Y O
G) C 0 +)+ C "U- CC N V -O Y U .M.. f7 L
v N O d 'E > Y y CO u O
>� N 2 C Y N 7 CC 'fl 00
Y 7
7 7 o t C a N O
m O ,tm, N •`n Y Y v N v p c'n
o i CC C to Y U C)
Y
O V Y C a _ ui O Cl) 3 C V m
Y W _
GJ 7
C N Q O 4 > U m
O W N U CC � CC a v N CC V) CC.
u z y n m a 0 v Y E O
LO
rn
0
z
O
a
U-
0
U
W
O
LU
V
N
V
d
G
O
Cl
a
07
V
a
CC
C
M a_
E
a+ 3
W C
m
O
Q
U1
Q
CCI
O_
m
C
CC
OA
N
C
O
E Y_
o C CC
Y
a 0CC
L Y CC
I.d
N
N GJ C
O 0C CC
C)
LL
C)
O
O
O
H
Exhibit B
Page 9 of 66
U
J
J
a)
La
a7
0
a,
m
aJ
N
O a1
w w
'O 0
N
U E
CE
al
U
aJ C
a1
E-0
ro
o v
CL)
0 5
J V N
Q
a
Q o O
a
OO
62
0
n
O
C
N.
0
C
a
C
O
—
O
Y
U
n
N
N ?
al
N
E ru
m
0
00
3 3
U C
a)
0 C
O_
0 a)
0 ^
C
N
O
O
al
G E.9
C
C C
.90
7
Y
Y N
00
aJ
a)
_)•0
N
N V)
it
U
� cLo
0 +'
U C
N u E O
O m
F w F I-
0
0
O
O
C
U
N
m
C l
V} V} V} V} V}
O
O
O
O
T
U
C
N
5 L
U
LL W
i
aJ
L
U
a3 aJ
c
O EO Y
C 4 La
O m p
— Y
V CL1 C
Qv O
E
O
L o2S �
NC U aJ
G i 3
�0 u
>-
L
C
0
(0 a)
C
� C aJ LL 'N N LL a)-00
3 c
cp .3 m u t N cYo
v m �N 0 E
•_ L L
LL
Oa)
i ^ a 0 > O d
C L O. YO C
a)) -O a1 U O
N U O C O C f6 U
.'
a) N Q) aJ LL C U 3 u , as O a do
9a) m Q -
0
L — L oa
a7
N Y L
C > 5_-
u _c
v E 0 u aX
LL 0 O C O 0 0-0
Q YO Y > w CL Y .C
0 00 0
ro m m m
H H H H
V} 1J V}
0 U)U)
O N O
L! O O
N 0 O
0
H
H
U)
V} tn 0
C
0
V
aJ
0 0
= U L
U
aJ aJ f0
a. O w
L
U
!6
w
>'
4
0
X
W
a1
O
aJ
C
LL
N C O
+
V O Q
L
V i
00
00
C LO
U O
>
>
0
„'
> N a Y
I
00 Q. I C
C
2 Q -0 t) v
CL� a a
=
p U Y
a1 Q C Y
00
O u w N •a)
N
cv
Q Z O U
Vl V
Exhibit B
Page 10 of 66
O
0
O
Ou
m
t
LSD
CO
N 0
O
7
0
O_
C U
C O
C
C
^
C Y 7
C
C
O
C
d C
au
Ln
L O_ u
O
O CO
J N
h0
= N
J
a
Q Q
7
NO N
C
0C
w
r+
CO
CO
d O
3
bD
�p
N U
CC
•a
i
N N O.
U 00
•
U)
CO_
d O_
W
H
Ui
O p
z W
g
a p
LL p
O W
r Un
HO
v LL
O
O
LL
Ln
W
W
LL
uJ
>
4.
U
0
N V
U C
c6 u E p
O a0
CO
C
C CO
U
C
U
c
LL W
in 0
Ln 0
q 'd
0 0
m
p
m
v>inin H
u Q u u
w Z w w
Exhibit B
Page 11 of 66
DataProse, LLC.
Supplier Response Form
INTERLOCAL AGREEMENT
October 29, 2021
Contractor agrees to extend prices and terms to all entities who have entered into or will enter into joint purchasing
interlocal cooperation agreements with the City of Plano.
YES 1— NO
DataProse LLC agrees to extend this pricing to qualified entities and at the discretion of the vendor.
Bill Print only pricing related to Interlocal participation by smaller Cities:
$0.099 50,000 - 100,000 (proposed City of Plano pricing)
$0.109 30,000 - 49,999 statements/mo.
$0.119 20,000 - 29,999 statements/mo.
NA 20,000< statements/mo.
4/30/24, 10:09 AM M&C Review
ACITY COUNCIL AGEND
Create New From This M&C
DATE: 4/9/2024 REFERENCE NO.: **M&C 24-0297 LOG NAME
CODE: C TYPE:
CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FORT
60DATAPROSE
M
SUBJECT: (ALL) Authorize Execution of a Purchasing Agreement with DataProse, LLC Utilizing
an Interlocal Agreement with the City of Plano in an Annual Amount Up to $1,850,000.00
and Authorize Five Consecutive One -Year Renewal Options for the Same Amount for
Utility Bill Printing and Mailing Services for the Water Department
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a purchasing agreement with
DataProse, LLC, utilizing an interlocal agreement with the City of Plano in an annual amount up to
$1,850,000.00 and authorize five consecutive one-year renewal options for the same amount for
utility bill printing and mailing services for the Water Department.
DISCUSSION:
The Water Department began working with DataProse in February 2009, utilizing the City of Plano's
interlocal agreement. For the past 15 years, DataProse has been heavily integrated with the Utility's
billing and payment processing systems, producing utility billing statements, delinquency letters, and
managing the mailing of correspondence. The City's current contract will expire on September 24,
2024 and the Water Department recommends entering into another contract with the same vendor for
continued services.
The City of Plano (Plano) processed a Request for Proposals (RFP), RFP 2021 -0440 -AC, and
received nine proposals. DataProse was selected for utility bill printing and mailing services because it
offered the best services and pricing, and now provides these services to sixteen additional Texas
municipalities, utilizing Plano's RFP. Plano's selected vendor meets the specifications related to the
Fort Worth Water Department's Central Square billing system and complies with United States Postal
Service regulations.
It is estimated that the Water Department will spend $1,850,000.00. This figure includes projected
increases in the number of customer accounts as well as a ten -cent increase in postage that is
expected to take effect in 2024. With approximately 80 percent of the contract expense being postage,
it should be noted that because the Water Department staff is unable to predict whether or not
additional postage increases will occur in the future, the overall amount of the Agreement could
increase.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek
competitive bids for purchase of the item. The City of Plano's RFP 2021 -0440 -AC was competitively
bid to increase and simplify the purchasing power of local government entities.
PRICE ANALYSIS - The Water Department has reviewed the pricing and determined it fair and
reasonable.
M/WBE OFFICE - A goal is not assigned when purchasing from an approved purchasing cooperative
or public entity.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by
the City Manager in the amount up to maximum allowed under state law and the City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - Upon City Council approval, the initial term of this contract will begin on
September 25, 2024, and end on September 24, 2025.
apps.cfwnet.org/cou nciI_packet/mc_review.asp?I D=32004&cou nciIdate=4/9/2024 1/2
4/30/24, 10:09 AM
M&C Review
RENEWAL OPTIONS - This Contract may be renewed for five additional one-year terms at the City's
option, in accordance with the terms of the City of Piano's contract. This action does not require
specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy
the City's obligations during the renewal term. RFP 2021 -0440 -AC began on February 2, 2022, and
has seven of nine renewals remaining. If all seven of the remaining renewals are exercised, the
contract will expire on February 2, 2032.
Funding is budgeted in the Other Contractual Services account within the Water & Sewer Fund for the
Water Department.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are
available in the current operating budget, as previously appropriated, in the Water & Sewer Fund.
Prior to an expenditure being incurred, the Water Department has the responsibility to validate the
availability of funds.
Fund Department Account Project
ID ID
Submitted for City Manager's Office by
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget
Year
Fernando Costa (6122)
Chris Harder (5020)
Charmaine Baylor (6629)
1295 DataProse 2024.p (CFW Internal)
60DATAPROSE funds availability_pdf (CFW Internal)
60DATAPROSE Updated FID.xlsx (CFW Internal)
Conflict of Interest Questionnaire DataProse 2024.pdf (CFW Internal)
DataProse COI 2024.pdf (CFW Internal)
DataProse LLC - 2021 -0440 -AC Executed Contract.pdf (CFW Internal)
Signature: uJ 5
Email: william.bailey@fortworthtexas.gov
Reference # Amount
Chartfield 21
apps.cfwnet.org/counciI_packet/mc_review.asp?ID=32004&councildate=4/9/2024 2/2
FORT WORTH®
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: DataProse, LLC - First Amendment
Subject of the Agreement: First Amendment of Contract for Bill Printing and Mailing services; CSC 61774
M&C Approved by the Council? * Yes 0 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes 0 No 0 CSC 61774
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: September 25, 2026
If different from the approval date.
Expiration Date: September 24, 2027
If applicable.
Is a 1295 Form required? * Yes ❑ No 21
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable. N/A
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No 0
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.
FoRTWORTH;F,
Routing and Transmittal Slip
Water
Department
DOCUMENT TITLE: DataProse, LLC First Amendment
M&C: 24-0297 CPN: CSO: 61774 DOC #:
TO:
APPROVER
INITIALS:
Rick Lisenbee, Sr. IT Manager, Water Department
Approver
�—
Peggy Miller, Water Customer Relations Manager
Approver
PMi>
William (Robb) Bailey, IT Manager, Water Department
Signer
Brian Snyder, DataProse, Chief Sales Officer
Signer
Shane Zondor, Assistant Director, Water Department
Approver
Jan Hale, Deputy Director, Water Department
Approver
Chris Harder, Director, Water Department
Signer
Kevin Anders, Assistant City Attorney
Signer
Jesica McEachern, Assistant City Manager
Signer
Katherine Cenicola, Assistant City Secretary
Approver
occc
Jannette Goodall, City Secretary
Signer
Allison Tidwell, Lead Admin Assistant, City Secretary's Office
Form Filler
Charmaine Baylor, Sr. IT Business Planner, Water Department
Acceptor
EXPLANATION
This is the First Amendment of CSC 61774, the cooperative contract between DataProse, LLC
and the Water Department, for water bill printing and mailing services. The amendment replaces
the previous Exhibit A with Exhibit A-2, due to a price increase in the following:
• Additional Impressions has increased from .035 to .038;
• Oversized bills (8-99 page/included 9x12 envelope) —for hand inserting of statements
greater than 8 pages has increased from $4.00 to $4.38.
The resulting increase will be approximately $2,000.00 per month.
The spending authority of $1,850,000.00 annually, will remain the same, and the term of the
current renewal term will continue to run from September 25, 2026 to September 24, 2027.
If you have any questions or concerns, please call or email me.
Charmaine Baylor
Sr. IT Business Planner, Water IT
Water Department
Charmaine.baylorgfortworthtex as. gov
Phone: (817) 392-6629