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Home My WebLink About064594-R1 - General - Contract - 360 Clarus LLCCSC No. 64594-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE September 22, 2026 360 Clarus LLC Attn: Michael Crenshaw 4660 Cedarview Drive Fort Worth, Texas 76123 Re: Contract Renewal Notice — First Renewal Stormwater Management Staff Augmentation Contract Number CSC No. 64594 (the "Contract") Renewal Contract Amount: $200,000.00 Contract Renewal Term No. 1: October 1, 2026, to September 30, 2027 The above -mentioned Contract with the City of Fort Worth, expires on September 30, 2026 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Lisa Biggs, P.E., CFM Engineering Manager/Floodplain Administrator (817) 392-2446 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX ACCEPTED AND AGREED: CITY OF FORT WORTH By. op Sv Name: Jesica McEachern Title: Assistant City Manager 10/06/2026 APPROVAL RECOMMENDED: By: Lauren Prieur (Oct 5, 2026 12:58:52 CDT) Name: Lauren Prieur Title: Director, Transportation & Public Works Department ATTEST: FORs'oaa Owe .10 0vo=4 nn A gib+ Qa4bnTEXA��'o 0 (J nnaaa'�' By: Name: Jannette Goodall Title: City Secretary CONTRACTOR: By: Name Title: mlud a e -G Cre-r'WA4,�r Michael Crenshaw (Sep 29, 2026 18:3533 CDT) Michael Crenshaw Manager CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Lisa Biggs, P.E., CFM Title: Engineering Manager/Floodplain Administrator APPROVED AS TO FORM AND LEGALITY: By: Douglas Black (Oct 6, 2026 12:51:04 CDT) Name: Doug W. Black Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-1149 Date Approved: 12/09/2025 Form 1295 Certification No.: 2026-1518943 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CSC No.: 64594 - Renewal 1 City of Fort Worth, Mayor and DATE: 12/09/25 Texas Council Communication M&C FILE NUMBER: M&C 25-1149 .ZrlI ZiRyrirl�'f�ZYci�ilel�_\:Z�b��Ice]:7►�UirRVI1�:A►U_10/tTC108I�kl�"1/G19y_NIe3J 1001/_TI�[e]►1 SUBJECT (ALL) Authorize Execution of a Professional Services Agreement with 360 Clarus LLC in an Amount Up to $200,000.00 for Stormwater Management Staff Augmentation for Fiscal Year 2026 with Three Renewal Options RECOMMENDATION: It is recommended that the City Council authorize execution of a Professional Services Agreement with 360 Clarus LLC in an amount up to $200,000.00 for Stormwater Management staff augmentation for Fiscal Year 2026 with three renewal options of the same amount. DISCUSSION: Approval of this Mayor and Council Communication (M&C) will authorize execution of a Professional Services Agreement with 360 Clarus LLC to provide consulting services for Stormwater Management. Services provided by 360 Clarus will include stormwater capital improvement planning, engineering services, project management, fiscal and administrative support and site investigation services upon request or when needed to understand site -specific conditions. In June 2025, the Transportation and Public Works Department (TPW) Stormwater Division published a Request for Qualifications (RFQ) for various engineering consulting services. Category F — Program Management Team Staff Augmentation was utilized for this selection. Eleven consultants responded to the RFQ for the Program Management Team Staff Augmentation area with Statements of Qualifications (SOQ). An evaluation team of City staff subject matter experts from the Stormwater Division of TPW scored the submitted SOQs based on company experience, prior projects, and team expertise. Final scores for the engineering firms who responded are shown in the table below. 360 Clarus LLC was selected as the most qualified consultant to perform these services. Engineering Firm Total RFQ Score (Max 100) 360 Clarus LLC 88 Huitt-Zollars, Inc. 84 Freese and Nichols, Inc. 83 Half Associates, Inc. 83 Kimley-Horn and Associates, Inc. 78 LJA Engineering 77 Neel Schaffer, Inc. 76 IMS Engineers, Inc. 75 Plummer Associates, Inc. 71 IEA Inc. 69 Jupitex, Inc. 66 360 Clarus LLC proposes to perform this work on an on -call, time, and materials basis for a fee in an amount up to $200,000.00. Staff consider the fee to be fair and reasonable for the scope of services proposed. Funding is budgeted in the Consultant & Other Professional account within the Stormwater Utility Fund for Transportation and Public Works. Renewal Options: This agreement may be renewed for three additional one-year terms. Spending authority for each annual renewal term will be an amount up to the value of the previous term's spending authority. This action does not require specific City Council approval, provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term. The stormwater contract area is located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Stormwater Utility Fund to support the approval of the above recommendation and execution of the contract. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Jesica McEachern 5804 CSC No.: 64594 - Renewal 1 Originating Business Unit Head: Lauren Prieur 6035 Additional Information Contact: Monty Hall 8662 Expedited CSC No.: 64594 - Renewal 1 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2026-1518943 360 Clarus Fort Worth, TX United States Date Filed: 09/21/2026 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. CSN-64594 Stormwater Program Management Staff Augmentation 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Crenshaw, Michael Fort Worth, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION Michael Crenshaw My name is and my date of birth is My address is 4660 Cedarview Drive Fort Worth TX 76123 US (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Tarrant County, State of Texas , on the 21 day of September 2026 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.4a4bf2cb CSC No.: 64594 - Renewal 1 Signature: Signature: Email: katherine.cenicola@fortworthtexas.gov Email: allison.tidwell@fortworthtexas.gov FORT WORTH Routing and Transmittal Slip TPW Stormwater Management DOCUMENT TITLE: Stormwater Management Staff Augmentation Renewal 1 M&C: 25-1149 CPN n/a CSO 64594 DOC Remarks: Renewal 1 for Stormwater Management Staff Augmentation for 360 Clarus to continue to provide staff assistance to Floodplain and Stormwater staff in FY27. DEPARTMENT INITIALS DATE 1. Elizabeth Camargo TPW- Initial 2. Michael Crenshaw, Manager — 360 Clarus LLC mwcrenshaw@360clarus.com ENGINEER- Signature v m` 09/29/2026 3. Lisa Biggs, Engineering Manager TPW Contract Compliance Manager - Signature 09/30/2026 4. Stephen Nichols, Sr. CPO TPW- Initial 10/05/2026 3. Jennifer M. Dyke, Asst. Dir TPW- Initial - 10/05/2026 4. Lauren Prieur, Dir. TPW- Signature 10/05/2026 5. Doug Black, Sr. Assistant City Attorney Legal- Signature 10/06/2026 6. Jesica McEachern CMO- Signature a i� 10/06/2026 7. Katherine Cenicola Approver 10/07/2026 8. Jannette Goodall CSO- Signature 10/07/2026 9. Allison Tidwell Form Filler /___ 10/08/2026 NEEDS TO BE NOTARIZED: El Yes X No RUSH: El Yes X No SAME DAY: El Yes X No ROUTING TO CSO: X Yes ❑ No Action Required: ❑ As Requested ❑ Attach Signature, Initial and Notary Tabs ❑ For Your Information NEXT DAY: El Yes X No X Signature/Routing and or Recording ❑ Comment ❑ File Return originals to Lisa Biggs. Please call Lisa Biggs at ext. 2446 or Jennifer Dyke at ext. 2714 for questions or concerns. Thank you. FORT WORTE, City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: 360 Clarus LLC Subject of the Agreement: Stormwater Management Staff Augmentation M&C Approved by the Council? * Yes 9 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 this is first renewal If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 9 No ❑ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ® If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/01/2026 If different from the approval date. Expiration Date: 09/30/2027 If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M& C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. CSC No.: 64594 - Renewal 1