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HomeMy WebLinkAbout058277-R4 - General - Contract - Ace Pipe Cleaning, Inc.CSC No. 58277-R4 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION October 8, 2026 Ace Pipe Cleaning, Inc. Attention: Theresa Calvert Address: 1501 Sylvania Court Fort Worth, Texas 76111 Re: Contract Renewal Notice — 4th Renewal Contract No. CSC No. 58277-R4 Renewal Term: 10/17/2026 to 10/16/2027 Renewal Amount: $2,500,000.00 The above referenced Contract with the City of Fort Worth expires on October 17, 2026 (the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 4th term in an amount up to $ 2,500,000.00 which will be effective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, 'tea Regina Jones Contract Compliance Specialist 817-392-2698 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH 10/15/2026 By: Name: Jesica McEachern Title: Assistant City Manager APPROVAL RECOMMENDED: By: Christopher Hard (Oct 8, 2026 15:48:31 CDT) Name: Chris Harder Title: Water Director ooF9F ..... a ao° k a 7�` OA.Id0 ATTEST: QA go; /lG�t ( cnnn i6 By: Name: Jannette Goodall Title: City Secretary Pipe Cleaning, Inc. Name: Bruce V antine Fitle: Secretary/Treasurer CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: e9aJ2e4 Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Name: Title: Douglas Black (Oct 9, 2026 11:33:05 CDT) Doug Black Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M :22-0749 Date Approved:9/27/2022 Form 1295 Certification No: 2022-900024 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 09/27/22 M&C FILE NUMBER: M&C 22-0749 LOG NAME: 13P22-0135 LG DIAMETER SEWER INSPECTION & CLEANING SV WATER LSJ SUBJECT (ALL) Authorize Purchase Agreement for Large Diameter Sewer Inspection and Cleaning Services with Ace Pipe Cleaning, Inc., for an Annual Amount Up to $2,500,000.00 and Authorize Four Annual Renewal Options for the Same Annual Amount for the Water Department RECOMMENDATION: It is recommended that the City Council authorize a purchase agreement for large diameter sewer inspection and cleaning services with Ace Pipe Cleaning, Inc., for an annual amount up to $2,500,0000.00 and authorize four annual renewal options for the same annual amount for the Water Department. DISCUSSION: The Water Department approached the Purchasing Division to finalize an annual agreement for large diameter sewer inspection and cleaning services. Under the proposed Agreement, the vendor will inspect and provide cleaning services for the City's sanitary sewer lines on an as needed basis. In order to procure these services, Purchasing issued Invitation to Bid (ITB) No. 22-0135. The ITB consisted of detailed specifications describing the vendor's responsibilities and requirements to inspect and clean the sewer lines throughout the City. The ITB was advertised in the Fort Worth Star -Telegram for four consecutive Wednesdays beginning on May 11, 2022, through June 1, 2022. The City received two bids. However, upon evaluation, BCAC Underground LLC, did not score at least 50% or more of the total available points for technical criteria, therefore, they were not qualified to receive pricing points. An evaluation panel comprised of representatives of the Water Department reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidders Evaluation Factors ®Oc ® Total Score Ace Pipe 20.8 16.7 1240 90 Cleaning, Inc. BCAC Bidder did not meet technical points; Underground 2.5 2 1.5 X therefore, cost was not evaluated. LLC Best Value criteria: (a) Contractor's Qualifications and Experience (b) Contractor's ability to meet the City's Needs (c) Contractor's approach to Perform Services (d) Cost of service After evaluation, the panel concluded that Ace Pipe Cleaning Inc., presented the best value for the City. Therefore, the panel recommends that Council authorize this agreement with Ace Pipe Cleaning Inc., based on Best Value criteria. No guarantee was made that a specific amount of these services will be purchased. Staff certifies that the recommended vendor's bid met specifications. Funding is budgeted in the in the Water Department rollup within the Water and Sewer Fund. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS - The contract may be renewed for up to four successive one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno Originating Business Unit Head: Dana Burghdoff Anthony Rousseau Christopher Harder 8517 8018 8338 5020 Additional Information Contact: Cynthia Garcia 8525 LaKita Slack -Johnson 8314 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Ace Pipe Cleaning, Inc. Subject of the Agreement: This agreement is for large diameter sewer cleaning M&C Approved by the Council? * Yes © No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No IZI If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No IZI If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No © If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/17/2026 If different from the approval date. Expiration Date: 10/16/2027 If applicable. Is a 1295 Form required? * Yes © No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes © No O Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.