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HomeMy WebLinkAbout065446-A1 - General - Contract - AssetWorks, Inc.CSC No. 65446 -Al FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 65446 This First Amendment to Fort Worth City Secretary Contract No. 65446 ("First Amendment") is made between the City of Fort Worth ("City,") a Texas home rule municipality, and AssetWorks, Inc. ("Vendor,") a Delaware corporation. City and Vendor are each individually referred to herein as a "party" and collectively referred to as the "parties." WHEREAS, City and Vendor entered into an Agreement identified as City Secretary Contract No. 65446 beginning June 26, 2026 (the "Agreement"); and WHEREAS, it is the collective desire of the parties to amend the Agreement to add Exhibit F-2, Quote Q-17062.2, AIR -II Dual Facing Dashcam Bundle, Software as a Service, (SaaS), in the amount of $178,709.40. NOW THEREFORE, known by all these present, the Parties, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENTS The Agreement is hereby amended by adding Exhibit F-2, attached to this First Amendment, as Exhibit F-2 of the Agreement, for A[R-II Dual Facing Dashcam Bundle, Software as a Service in the amount of $178,709.40. The total contract amount will not exceed $1,748,660.00, approved in M&C 26-0402 on May 12, 2026. II. M SCELLANEOUS All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 65446 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: Name: Title: Date: Dianna Giordano (Oct 16, 2026 15:11:31 CDT) Dianna Giordano Assistant City Manager 10/16/2026 AssetWorks, Inc. By: Name: Title: Date: c Rice Greg Richards General 10/7/2026 MDT CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Title: Kevin Gunn Director, IT Solutions Approved as to Form and Legality: By: Name Title: Candace PagIiara Candace Pagliara (Oct 12, 2026118:28:44 CDT) Candace Pagliara Sr. Assistant City Attorney Contract Authorization: M&C: 26-0402 Approval Date: 5/12/26 Form 1295: 2026-1447753 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Title: Steven Vandever (Oct 8, 2026 15:35:15 CDT) Steven Vandever Sr. IT Solutions Manager City Secretary: By: Name: Title: /t:azfg2m Bk- Jannette Goodall City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 65446 Amendment to Fort Worth City Secretary Contract No. 1 2 EXHIBIT F-2 AssetWQRKS ORDER FORM AssetWorks Inc. 1001 Old Cassatt Road Suite 204 Berwyn, PA 19312 Ship To Brad Hunter City of Fort Worth C/O Napa IBS 5021 James Ave Fort Worth, Texas 76115 Order #: Q-1 7062-2 Date: 9/25/2026 Expires On: 12/20/2026 Bill To City of Fort Worth 100 Fort Worth Trail Fort Worth, Texas 76102 United States supplierinvoices@fortworthtexas.gov This price is issued pursuant to the Fort Worth-AssetWorks Cooperative Purchase Agreement, CSC No. 65446, entered into between AssetWorks and the above -named Customer. AssetWorks GPS Hardware 99-A0000103-01 AIR -II Dual Facing Dashcam with Direct Wire Kit (A2K01) 476 INCL. INCL. BGMSD128 128GB SD Card forAIR Series Dashcam 476 INCL. INCL. AssetWorks GPS Hardware Total: INCL. SaaS AIR -II Dual Facing Dashcam Bundle (includes AIR II Al Dashcam, 128GB Memory Card, 3 -Wire Installation Harness, Windshield Mounting Plate, Al Dashcam Module in AssetWorks GPS, up to 1GB/Month Wireless Airtime) 4761 USD 30.951 USD 14,732.20 SaaS USD 176,786.40 USD 176,786.40 Hardware Delivery Delivery USD 1,923.00 Delivery Total: USD 1,923.00 Grand Total: USD 178,709.40 3 AssetWorks GPS Notes & Assumptions - USD • Prices for GPS components are in USD dollars and valid for ninety (90) days. Sales/use taxes are additional and payment of such is the sole responsibility of the purchaser. • Unless quoted herein, installation is responsibility of the Client or can be quoted by AssetWorks upon request. • Pricing is based on a 36 -month term for SaaS service for each device. • AssetWorks GPS SaaS subscription will be billed monthly upon activation or sixty (60) days from shipping, whichever occurs first. • Hardware will be billed at time of shipment due net 30. • Professional services costs are on a fixed fee basis and will be invoiced in full on a milestone basis • GPS Bundles include a standard OBDII, 9 -pin or 3 -wire installation harness. Any specialty harness will be quoted upon provision of a detailed asset list with Make/Model/YearNIN. • Early termination fees for any bundled plan with no fee hardware will apply as follows: • Dashcam: less than 12 months of service, early termination fee = $350; less than 24 months = $225 • Due to the uncertainty surrounding potential changes in international trade policies and tariffs, the quoted prices are subject to adjustment. In the event Customer's business practices require that Customer issue a purchase order number prior to payment of any AssetWorks invoices issued under this Agreement, then such purchase order number must be entered below. Customer's execution of the Order Form without designating a purchase order number shall be deemed Customer's acknowledgement that no purchase order number is required for payment of invoices hereunder. Purchase Order Number: Desired Annual Renewal Date Accepted by Customer: • AANb___ Signature: Dianna Giordano (Oct 16. 2026 1511:31 CDT) Name (Print): Dianna Giordano Title: Assistant City Manager Date: 10/16/2026 Accepted by AssetWorks: Signature: Gecgk&we6 Name (Print): Greg Richards Title: General Manager Date: 10/7/2026 MDT Please sign and email to Mike Koebel at mike.koebel@assetworks.com. THANK YOU FOR YOUR BUSINESS! CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, T FRTORTI1 REFERENCE **M&C 26- 04NEW AGREEMENT FOR DATE: 5/12/2026 NO.: 0402 LOG NAME: AVL, FLEET AND FUEL MANAGMENT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Agreement with AssetWorks, Inc Using a Cooperative Contract for Purchase of a Fleet and Fuel Management System in an Annual Amount Up to $1,748,660.00 with Four One -Year Renewal Options in the Same Amount for the Property Management and Information Technology Solutions Departments RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with AssetWorks, Inc. using Texas Department of Information Resources Contract No. DIR-CPO-5693 for the purchase of a Fleet and Fuel Management System in an annual amount up to $1,748,660.00 with four (4) one-year renewal options in the same amount for the Property Management and Information Technology Solutions departments. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize execution of an agreement with AssetWorks, Inc using a cooperative contract for purchase of a Fleet and Fuel Management System in an annual amount up to $1,748,660.00 with four one-year renewal options in the same amount for the Property Management (PMD) and Information Technology Solutions (ITS) Departments. On September 26, 2006, M&C 21-0049 authorized the execution of an agreement with CCG Systems International, Inc. using the City of Hurst Contract No. 05.020 for the purchase and annual support of a new, on -premise (on-prem) Fleet Management System in an initial amount of $271,790.00 with four (4) one-year renewal options in an amount up to $43,040.00, with a 3\% annual increase. On September 12, 2017, M&C P-12098 authorized the execution of a sole source agreement with CCG Systems, Inc., dba FASTER Asset Solutions to upgrade the City's on-prem Fleet Management System to a web -based solution in an initial amount of $217,800.00 with two (2) one-year renewal options. On March 4, 2019, the City executed City Secretary Contract (CSC) No. 52006 with CCG Systems, Inc., dba FASTER Asset Solutions for annual software upgrades and support in an initial amount of $39,196.00 for an eight -month term, with a 3\% annual increase for annual support thereafter. On March 23, 2021, M&C 21-0049 authorized the execution of CSC No. 55515 in response to Request for Proposals (RFP) No. 21-0049. CSC No. 55515 was executed with EnVue Telematics, LLC for an initial term of three (3) years with a one (1) two-year renewal option, with an annual not to exceed amount of $700,000.00. RFP 21-0049 was issued for a comprehensive vehicle tracking solution that includes Automatic Vehicle Locator (AVL) and driver performance monitoring. CSC No. 55515 expired March 22, 2026 with no active replacement or extension. On August 8, 2023, M&C 23-0618 authorized the execution of CSC No. 59957 in response to Invitation to Bid (ITB) 23-0067. CSC No. 59957 was executed with Stovall Commercial Contractors, LLC. for an initial term of one-year, with four (4) one-year renewal options, with an annual amount up to $437,500.00, as amended. ITB 23-0067 was issued for Fuel System Maintenance on an as - needed basis with services to include installation, start-up, calibration, troubleshooting, repair and/or replacement of fuel tank equipment, and tank monitoring/management software/hardware systems. The PMD Fleet Division approached ITS for support in the execution of a cooperative agreement with AssetWorks, Inc. to replace the three systems currently used by PMD with a single, comprehensive solution. AssetWorks provides a customizable platform that integrates Fleet Management, Fuel Management, AVL, and driver performance monitoring into one centralized system. Approval of this M&C will allow for the initial purchase and implementation of three AssetWorks solutions — FleetFocus, FuelFocus and the AssetWorks GPS Bundle to replace the GPS tracking previously provided by EnVue Telematics through CSC No. 55515. Funding is budgeted in the Fleet Capital Projects Fund within the AssetWorks Implementation project and in the Fleet Srvc Outside Rep & Maint account in the Fleet & Equipment Service Fund for the PMD and ITS Department. SMALL BUSINESS: A Small Business goal is not assigned to this contract because a waiver has been approved by the Information Technology Solutions department's Assistant City Manager, in accordance with the City's Small Business Ordinance. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. SUCCESSOR CONTRACTS: The City will initially use this cooperative agreement to make purchases authorized by this M&C. In the event the cooperative agreement is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. If the cooperative agreement is extended, this M&C authorizes the City to purchase similar products under the extended contract. In the event a cooperative agreement is not extended, but vendor and cooperative purchasing agency execute new cooperative agreement(s) with substantially similar terms, this M&C authorizes the City to purchase the products under the new contract(s). If this occurs, in no event will the City continue to purchase goods and services under the new agreements past 2027 without seeking Council approval. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council's approval, this agreement will be executed upon signature by the Assistant City Manager and expire on June 12, 2027, in accordance with the underlying cooperative agreements with zero options to renew. RENEWAL OPTIONS: Upon approval by City management, the agreement may be renewed for four (4) one-year renewal terms in accordance with the underlying cooperative agreement, at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period. If City management does not approve continued use of a cooperative agreement, staff would stop making purchases upon expiration of the last authorized agreement term. This agreement serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital and operating budgets, as previously appropriated, in the Fleet Capital Projects Fund for the AssetWorks Implementation project and in the Fleet & Equipment Sery Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Property Management and Information Technology Services Departments have the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity BudgetT(Chartfield Reference # Amount ID ID Year 2) Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Dianna Giordano (7783) Valerie Washington (6192) Kevin Gunn (2015) Marilyn Marvin (7708) Mark DeBoer (8598) Eliana Guevara (5199) FID TABLE -AssetWorks Fleet and Fuel Management Request.xlsx (CFW Internal) Form 1295 Certificate No. 2026-1447753.pdf (CFW Internal) Fund Availability - Fleet and Fuel Management Agreement.pdf (CFW Internal) FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Assetworks, Inc. Subject of the Agreement: First Amendment to CSC 65446 of Assetworks, Inc. M&C Approved by the Council? * Yes © No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes © No 0 65446 -Al If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No IZI If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No © If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: June 12, 2027 If applicable. Is a 1295 Form required? * Yes © No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes © No 0 Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.