HomeMy WebLinkAbout057511-R4 - General - Contract - Pro-Shopkeeper Computer Software Co., Inc., dba Club Prophet SystemsCSC No. 57511-R4
CITY OF FORT W TH
CONTRACT RENEWAL NOTICE
February 11, 2026
Pro -Shopkeeper Computer Software Co. Inc., D/B/A Club Prophet Systems
Attn: Sean Conners
P.O. Box 521
Oakmont, PA 15139
Re: Contract Renewal Notice
Fort Worth City Secretary Contract No. 57511 ("Contract")
Fourth Renewal Term (May 3, 2026 — May 2, 2027)
The Third Renewal Term of the above -referenced Contract with the City of Fort Worth (as
amended) expires on May 2, 2026 (the "Expiration Date"). The Contract is subject to renewal at
the City's option for up to four (4) one-year renewal terms. This letter will memorialize the City's
desire to renew the Contract for a Fourth Renewal Term, which will begin immediately after the
Expiration Date of the Third Renewal Term and continue for one year thereafter. All other terms
and conditions of the Contract remain unchanged. Please return this signed acknowledgement
letter to the address set forth below acknowledging receipt of the Contract Renewal Notice.
Please log into PeopleSoft Purchasing to ensure that your company information is correct
and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Matthew Quinn, Management Analyst II
817-392-5758
Fourth Renewal of CSC No. 57511 Page 1 of 2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples.
City:
Da.ita, 8ccrglu O f f
By:
Name: Dana Burgdoff
Title: Assistant City Manager
03/09/2026
Date:
Vendor:
Sean ? CoimoYJ
Saan P C4nna (War 4, 2028 16:30 27 EST)
By:
Name: Sean Conners
Title: President
Email: sean@clubprophet.com
FOR CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended:
By:
Name: Dave Lewis
Title: Director
Park & Recreation Department
KKM cCkrro (Mau 5.20260634:10 CST)
By:
Name: Kyle McClure
Title: Assistant Director
Park & Recreation Department
Approved as to Form and Legality:
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Name
Title:
4M
Matthew Quinn
Management Analyst II
Park & Recreation Department
City Secretary: 49 Win,
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By:
Name: Hye Won Kim
Title: Assistant City Attorney By:
Name:
Contract Authorization: Title:
M&C: N/A
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Jannette S. Goodall
City Secretary
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CITY SECRETARY
FT. WORTH, TX
Fourth Renewal of CSC No. 57511 Page 2 of 2
FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Pro -Shopkeeper Computer Software Co.. Inc., DBA Club Prophet
Systems
Subject of the Agreement: Fourth renewal of CSC 57511 VSA with Pro- Shopkeeper
Computer Software Co., DBA Club Prophet Systems who provide the Golf course point
of sell software system.
M&C Approved by the Council? * Yes ❑ No 0
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No 0
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No D If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: May 3, 2026, Expiration Date: May 2, 2027,
If different from the approval date. If applicable.
Is a 1295 Form required? * Yes ❑ No 0
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable. 5 7 5 1 1
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes ❑x No O
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.