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Home My WebLink About063995-R1 - General - Contract - Freese and Nichols, Inc.CSC No. 63995-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE September 14, 2026 Freese and Nichols, Inc. 801 Cherry Street, #2800 Fort Worth, Texas 76102 Attn: Chris Bosco, P.E. Re: Contract Renewal Notice - 1St Renewal On -Call Engineering Related Professional Services Contract Contract CSC No. 63995 (the "Contract") Original Contract Amount: $300,000.00 The above -referenced contract with the City of Fort Worth, as renewed and amended, expires with the expenditure of funds. The funds for the contract have been expended or programmed. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract for an amount up to $300,000.00, which will be effective immediately upon execution by the designated Assistant City Manager. All other terms and conditions of the contract, as amended, remain unchanged. Please verify that the original payment, performance, and maintenance bonds remain active or, if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Engineering Manager (817) 392-8021 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. 63995-R1 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Dianna Giordano (Oct 16, 2026 15:26:31 CDT) Name: Jesica McEachem Title: Assistant City Manager Date: Oct 16, 2026 APPROVAL RECOMMENDED: CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name Title: �wstm /a a Fanta Kaba, P.E., PTOE Sr. Professional Engineer APPROVED AS TO FORM AND LEGALITY: By: Lauren Prieur (Oct 7, 2026 08:26:43 CDT) Name: Lauren Prieur Title: Director, Transportation & Public Works By: Department Name Title: ATTEST: e8t p0gT°dad K� Cc v as°ub za544a By: Name: Jannette S. Goodall Title: City Secretary CONTRACTOR: 73dd rrukix�ham By: Todd Buckingham (Sep 25, 2026 08:25 23 CDT) Name: Todd Buckingham, P.E. Title: Principal 09/25/2026 Date: Douglas Black (Os) 7 2026 11 31 38 CDT) Douglas. W. Black Sr. Assistant City Attorney AUTHORIZATION: M : 25-0426 Date Approved: 05/13/2025 Form 1295 Certification No.: 2025-1289989 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 05/13/25 M&C FILE NUMBER: M&C 25-0426 LOG NAME: 202023 RFQ ON -CALL ENGINEERING SERVICES SUBJECT (ALL) Authorize Execution of Contracts for On -Call Engineering Services with Dunaway Associates, LLC. and Freese and Nichols Inc., Each in an Amount Up to $300,000.00 with One Renewal and Authorize Execution of Amendment No. 1, in an Amount Up to $210,000.00, to the Contract for On -Call Engineering Services with Kimley-Horn and Associates, Inc., for a Revised Contract Amount of $300,000.00 with One Renewal RECOMMENDATION: It is recommended that the City Council: 1. Authorize the execution of a contract for on -call engineering services with Dunaway Associates, LLC., in an amount up to $300,000.00 with one renewal; 2. Authorize the execution of a contract for on -call engineering services with Freese and Nichols, Inc., in an amount up to $300,000.00 with one renewal; and 3. Authorize Amendment No. 1, in an amount up to $210,000.00, to City Secretary Contract No. 62435, with Kimley-Horn and Associates, Inc., for on -call engineering services for a revised contract amount of $300,000.00 with one renewal. DISCUSSION: The Transportation and Public Works Department solicited firms to provide on -call engineering services as a supplement to City staff in order to accommodate peak periods in engineering service requests. A Request for Qualifications (RFQ) was published for these services in July 2023. The Department received Statements of Qualifications (SOQ) for professional services from 9 firms to provide on -call engineering services. Each firm was evaluated based upon pre -established selection criteria, including experience, response, and performance qualification. An inter- departmental committee selected the most qualified firms and recommended the following for contract approval: Dunaway Associates, LLC., Freese and Nichols, Inc., and Kimley-Horn and Associates, Inc. The on -call engineering services will be funded through various project funding sources, including the City Bond Program. These on -call contracts will serve current and future capital projects as needed when solutions need to be achieved quickly. Transportation and Public Works Contract Compliance Managers will verify funds availability prior to each assignment. The term of each contract is pegged to the expenditure of the funds, and each contract may have one renewal. The contract amounts are as follows: Firm II Contract Amount Dunaway Associates, LLC. $300,000.00 Freese and Nichols, Inc. $300,000.00 Kimley-Horn and Associates, Inc. $300,000.00 DVIN/Business Equity — The Business Equity Division placed a 12.90% business equity goal on this solicitation/contract. Dunaway Associates, LLC., will be exceeding the goal at 13%, meeting the City's Business Equity Ordinance. Any changes in subcontractors will be reviewed by the Business Equity Division. DVIN/Business Equity —The Business Equity Division placed a 12.90% business equity goal on this solicitation/contract. Freese and Nichols, Inc., will be exceeding the goal at 13.33%, meeting the City's Business Equity Ordinance. Any changes in subcontractors will be reviewed by the Business Equity Division. DVIN/Business Equity — The Business Equity Division placed a 12.90% business equity goal on this solicitation/contract. Kimley-Horn and Associates, Inc., will be exceeding the goal at 13%, meeting the City's Business Equity Ordinance. Any changes in subcontractors will be reviewed by the Business Equity Division. This is for ALL COUNCIL DISTRICTS FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in the various capital improvement program funds to support the approval of the recommendation and execution of the contracts. Prior to an expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Jesica McEachern 5804 Originating Business Unit Head: Lauren Prieur 6035 Additional Information Contact: Monty Hall 8662 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2025-1289989 Freese and Nichols, Inc. Fort Worth, TX United States Date Filed: 04/02/2025 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 2023 Supplemental RFQ Provide professional services for 2023 Supplemental RFQ - Work Type -Category B On -Call Engineering Services Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary Pence, Bob Fort Worth, TX United States X Coltharp, Brian Fort Worth, TX United States X Archer, Charles Raleigh, NC United States X Brown, Jessica Fort Worth, TX United States X Chambers, Robert Fort Worth, TX United States X Greer, Alan Fort Worth, TX United States X Hatley, Tricia Oklahoma City, OK United States X Payne, Jeff Fort Worth, TX United States X Reedy, Michael Houston, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is Stephanie Bedison , and my date of birth is My address is 801 Cherry Street, Suite 2800 , Fort Worth , TX 76102 US (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Tarrant County, State of Texas , on the 2 day of April , 2025. (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.e02d6221 CS63995-CNRN-On-Call Engineering Related Professional Services Contract Renewal Notice - 1st Renewal Interim Agreement Report 2026-09-21 Created: 2026-09-13 By: Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) Status: Out for Signature Transaction ID: CBJCHBCAABAAKm3nPmB4u2s_NhtlPPsesFAS5MIgoAiK Agreement History Agreement history is the list of the events that have impacted the status of the agreement prior to the final signature. A final audit report will be generated when the agreement is complete. "OS63995-CNRN-On-Call Engineering Related Professional Ser vices Contract Renewal Notice - 1st Renewal" History j Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2026-09-13 - 11:45:23 PM GMT- IP address: 204.10.90.100 Document emailed to Alexandra Ripley(aexandra.ripley@fortworthtexas.gov) for approval 2026-09-14 - 5:38:26 PM GMT ;•. Document emailed to Chris Bosco (cb@freese.com) for signature 2026-09-14 - 5:38:27 PM GMT Document emailed to Fanta Kaba (fanta.kaba@fortworthtexas.gov) for signature 2026-09-14 - 5:38:27 PM GMT i Email viewed by Chris Bosco (cb@freese.com) 2026-09-14 - 6:00:26 PM GMT- IP address: 172.59.196.24 i Email viewed by Fanta Kaba (fanta.kaba@fortworthtexas.gov) 2026-09-14 - 6:50:17 PM GMT- IP address: 104.47.64.254 Document e -signed by Fanta Kaba (fanta.kaba@fortworthtexas.gov) Signature Date: 2026-09-14 - 6:50:59 PM GMT - Time Source: server- IP address: 204.10.90.100 - Signature Appearance Selected: IMAGE FORTWORTHPaweredlby Adobe Acrobat Sign =) Email viewed by Alexandra Ripley (alexandra.ripley@fortworthtexas.gov) 2026-09-16 - 9:37:03 PM GMT- IP address: 104.47.65.254 Document approved by Alexandra Ripley (alexandra.ripley@fortworthtexas.gov) Approval Date: 2026-09-16 - 9:38:00 PM GMT - Time Source: server- IP address: 204.10.90.100 '�-I Email viewed by Chris Bosco (cb@freese.com) 2026-09-21 - 2:20:11 AM GMT- IP address: 104.47.57.254 FORTWORTHPowered by Adobe Acrobat Sign FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Freese and Nichols, Inc. Subject of the Agreement: On -Call Engineering Related Professional Services Contract M&C Approved by the Council? * Yes ® No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 0 No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 9 If only specific information is Confidential, please list what information is Confidential and the page it is located. 1295 Form is attached (page 7) per the comment below and a current insurance certificate will be attached toward the end of the document. Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes 0 No 0 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. 8